SEAMLESS ELECTRONIC MAIL CAPTURE WITH USER AWARENESS AND CONSENT

• US 20070266095A1
• Filed: 01/08/2007
• Published: 11/15/2007
• Est. Priority Date: 05/12/2006
• Status: Abandoned Application

• Current Assignee: Fuji Xerox Company Limited (Fujifilm Holdings Corporation)
• Original Assignee: Fuji Xerox Company Limited (Fujifilm Holdings Corporation)
• Inventors: Hilbert, David M., Billsus, Daniel
• Application Number:
  US11/620,850
• Publication Number:
  US 20070266095A1
• Time in Patent Office: Days
• US Class Current: 709/204
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

The present invention provides employees and/or associates the opportunity to share corporate knowledge via the storage of electronic message (email) with user awareness and consent features. In various embodiments of the invention, awareness and consent over email sharing is provided via automated message modification and message generation. In one embodiment of the invention, the granted sharing permissions are communicated to all original message recipients and authors to enhance awareness of sharing decisions made by individual employees. All employees who are allowed to access the shared content according to the sharing privileges can subsequently find or discover content via full-text searches or other means, such as content-based recommendations.

Claims

1. A method of indicating to one or more participant of an electronic communication that a copy of the electronic communication is being stored comprising:

(a) analyzing the electronic communication to determine one or more designated groups of users;

(b) storing a copy of the electronic communication onto a storage device, wherein the stored copy is available to the one or more designated groups of users; and

(c) automatically modifying the electronic communication, wherein the modification indicates to the one or more participant that the copy of the electronic communication is stored.

2. The method of claim 1, wherein the modification further comprises an explicit indication that executing a reply operation will result in the reply also being stored.

3. The method of claim 1, wherein the modification further allows one or more participant to execute a reply operation without the reply also being stored.

4. The method of claim 1, wherein the modification further comprises a list of one or more designated groups of users that can access the stored copy of the electronic communication.

5. The method of claim 1, wherein one or more participant can modify one or both the designated groups of users and the content of the stored copy of the electronic communication.

6. The method of claim 1, wherein one or more participant can delete the stored copy of the electronic communication.

7. The method of claim 1, wherein the stored copy includes content retrieved from one or more links embedded in the electronic communication.

8. The method of claim 1, wherein the stored copy includes one or more files attached to the electronic communication.

9. The method of claim 1, further comprises allowing one or more participant to access a list of one or more previously stored electronic communication in which the one or more participant was also a participant.

10. The method of claim 1, wherein one or more participant can modify one or both the one or more designated groups of users and the content of one or more previously stored electronic communication in which the participant was also a participant.

11. The method of claim 1, wherein one or more participant can delete the content of one or more previously stored electronic communication in which the participant was also a participant.

12. The method of claim 1, further comprises allowing one or more participant to access a list of one or more previously stored electronic communication which are retrieved with a content search based on the content of the first electronic communication.

13. The method of claim 1, wherein a second electronic communication is sent to one or more participants, wherein the second electronic communication contains a list of one or more previously stored electronic communication which are retrieved with a content search based on the content of the first electronic communication.

14. A method of indicating to one or both of one or more participant and one or more contributor that an electronic communication is being stored comprising:

(a) analyzing the electronic communication to determine one or more designated groups of users;

(b) storing a copy of the electronic communication onto a storage device, wherein the stored copy is available to the one or more designated groups of users; and

(c) automatically analyzing the electronic communication to identify one or both of one or more participant and one or more contributor; and

(d) automatically notifying the one or both of one or more identified participant and one or more identified contributor that a copy of the electronic communication is being stored.

15. The method of claim 14, wherein the notification is an electronic communication to the one or both of one or more participant and one or more contributor.

16. The method of claim 14, wherein the stored copy includes content retrieved from one or more links embedded in the electronic communication.

17. The method of claim 14, wherein the stored copy includes one or more files attached to the electronic communication.

18. The method of claim 14, wherein the notification further comprises allowing one or both of one or more identified participant and one or more identified contributor to access a list of the one or more designated groups of users that can access the stored copy of the electronic communication.

19. The method of claim 14, wherein one or both of one or more identified participant and one or more identified contributor can modify one or both the one or more designated groups of users and content of the stored copy of the electronic communication.

20. The method of claim 14, wherein one or both of one or more identified participant and one or more identified contributor can delete the stored copy of the electronic communication.

21. The method of claim 14, wherein the notification further comprises allowing one or both of one or more identified participant and one or more identified contributor to access a list of one or more previously stored electronic communication in which the one or both of one or more identified participant and one or more identified contributor was also a participant or contributor.

22. The method of claim 14, wherein the notification allows one or both of one or more identified participant and one or more identified contributor to modify one or both one or more identified designated groups of users and content of one or more previously stored electronic communication in which the one or both of one or more identified participant and one or more identified contributor was also a participant or contributor.

23. The method of claim 14, wherein the notification allows one or both of one or more identified participant and one or more identified contributor to delete content of one or more previously stored electronic communication in which the one or both of one or more identified participant and one or more identified contributor was also a participant or contributor.

24. The method of claim 14, wherein the notification further comprises allowing one or both of one or more identified participant and one or more identified contributor to access a list of one or more previously stored electronic communication which are retrieved with a content search based on content of the electronic communication.

25. A system or apparatus for storing an electronic communication and notifying one or both of one or more identified participant and one or more identified contributor of the electronic communication of the storage comprising:

a) one or more processors capable of specifying one or more sets of parameters;

capable of transferring the one or more sets of parameters to a source code;

capable of compiling the source code into a series of tasks for automatically sending a notification and storing the electronic communication; and

b) a machine readable medium including operations stored thereon that when processed by one or more processors cause a system to perform the steps of specifying one or more sets of parameters;

transferring one or more sets of parameters to a source code;

compiling the source code into a series of tasks for automatically sending a notification and storing the electronic communication.