DOCUMENT MANAGEMENT SYSTEM FOR SEARCHING SCANNED DOCUMENTS
7 Assignments
0 Petitions
Accused Products
Abstract
A method for storing, organizing and providing remote electronic access to documents. A cover sheet including a standard set of identification data characterizing each document is developed and stored. A digital version of each document is created and stored by scanning each contract. Each digital version includes a scanned image and a searchable text file, wherein the text is overlaid with the image. An index of bookmarks identifying sections of the digital version of each document is generated. Selected fields of information are captured from the digital version of the document. The documents are organized and cross-referenced in a database that includes the captured information and additional information related to each document. Designated parties are alerted of critical dates associated with each document. Remote electronic access to the documents is provided over the internet.
122 Citations
86 Claims
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1-54. -54. (canceled)
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55. A method in a computing system of creating a searchable collection of paper documents, wherein the paper documents are separately characterized by document characterization parameters, the method comprising:
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receiving document characterization parameters associated with a plurality of paper documents;
optically scanning the plurality of paper documents to generate a plurality of digitally-encoded images of the paper documents;
performing optical character recognition on the plurality of digitally-encoded images of the paper documents to generate searchable text corresponding to the plurality of paper documents;
associating the document characterization parameters with the plurality of digitally-encoded images of the paper documents; and
storing the document characterization parameters, the plurality of digitally-encoded images, and the searchable text in association with each other as a plurality of digital documents in a storage area, wherein the plurality of digital documents may be searched by applying a search query against the searchable text or the document characterization parameters in order to identify one or more of the plurality of digitally-encoded images corresponding to paper documents responsive to the search query. - View Dependent Claims (56, 57, 58, 59, 60, 61, 62, 63, 64, 65, 66, 67, 68)
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69. A system for creating a searchable collection of paper documents, wherein the paper documents are separately characterized by document characterization parameters, the system comprising:
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a receiver for receiving document characterization parameters associated with a plurality of paper documents and a plurality of digitally-encoded images of the plurality of paper documents;
an optical character recognition (OCR) component for performing OCR on the received plurality of digitally-encoded images to generate searchable text corresponding to the plurality of paper documents;
a storage component for storing the received document characterization parameters, the received plurality of digitally-encoded images, and the generated searchable text in association with each other as a plurality of digital documents; and
a search component for receiving a search query and applying the search query against the stored searchable text or the stored document characterization parameters in order to identify one or more of the plurality of digitally-encoded images corresponding to paper documents responsive to the search query. - View Dependent Claims (70, 71, 72, 73, 74, 75, 76, 77, 78, 79, 80, 81, 82)
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83. A computer-readable medium containing instructions for execution on a computer to create a searchable collection of paper documents, wherein the paper documents are separately characterized by document characterization parameters, by:
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receiving document characterization parameters associated with a plurality of paper documents;
optically scanning the plurality of paper documents to generate a plurality of digitally-encoded images of the paper documents;
performing optical character recognition on the plurality of digitally-encoded images of the paper documents to generate searchable text corresponding to the plurality of paper documents;
associating the document characterization parameters with the plurality of digitally-encoded images of the paper documents; and
storing the document characterization parameters, the plurality of digitally-encoded images, and the searchable text in association with each other as a plurality of digital documents in a storage area, wherein the plurality of digital documents may be searched by applying a search query against the searchable text or the document characterization parameters in order to identify one or more of the plurality of digitally-encoded images corresponding to paper documents responsive to the search query. - View Dependent Claims (84, 85, 86)
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Specification