NOTARY DOCUMENT PROCESSING AND STORAGE SYSTEM AND METHODS

• US 20080100874A1
• Filed: 10/24/2007
• Published: 05/01/2008
• Est. Priority Date: 10/25/2006
• Status: Abandoned Application

• Current Assignee: DocVerify, Inc. (Intercontinental Exchange, Inc.)
• Original Assignee: DocVerify, Inc. (Intercontinental Exchange, Inc.)
• Inventors: Mayer, Darcy
• Application Number:
  US11/923,272
• Publication Number:
  US 20080100874A1
• Time in Patent Office: Days
• US Class Current: 358/403
• CPC Class Codes: G06F 21/645 using a third party
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: H04L 2209/56 Financial cryptography, e.g. electronic payment or e-cash
• CPC Class Codes: H04L 2209/60 Digital content management, e.g. content distribution
• CPC Class Codes: H04L 2209/805 Lightweight hardware, e.g. radio-frequency identification [RFID] or sensor
• CPC Class Codes: H04L 9/3271 using challenge-response
• CPC Class Codes: H04L 9/3297 involving time stamps, e.g. generation of time stamps
• CPC Class Codes: H04N 1/32112 in a separate computer file, document page or paper sheet, e.g. a fax cover sheet H04N1/32122 takes precedence
• CPC Class Codes: H04N 1/32133 on the same paper sheet, e.g. a facsimile page header
• CPC Class Codes: H04N 2201/3214 of a date
• CPC Class Codes: H04N 2201/3215 of a time or duration
• CPC Class Codes: H04N 2201/3226 of identification information or the like, e.g. ID code, index, title, part of an image, reduced-size image
• CPC Class Codes: H04N 2201/3233 of authentication information, e.g. digital signature, watermark
• CPC Class Codes: H04N 2201/3269 of machine readable codes or marks, e.g. bar codes or glyphs
• CPC Class Codes: H04N 2201/3277 The additional information being stored in the same storage device as the image data

Abstract

A notary document processing system and related methods are described. The system receives files uploaded by users, processes them by applying a document ID, time stamp, etc. to pages of the document, and converts them to a read only format for storage. Once the documents are processed and stored in the system, they cannot be changed by any user including the owner of the document. The system makes stored documents available to the owner or other users upon the owner'"'"'s request (document shared by owners) or permission (document requested by others). The system can also process files generated from short messages inputted by users and annotated versions of existing files. The system and method provide a way of preserving original versions of documents to be used later for purposes of evidencing the dates and contents of documents, evidencing agreement between parties as to the contents of documents, etc.

Claims

1. A computer implemented method for processing and managing documents, comprising:

receiving a message from a user;

generating a document based on a content of the message;

generating document management information associated with the document, the document management information including at least a document ID;

processing the document, including applying the document ID and a time stamp on at least some pages of the document and converting the document to a read-only format;

storing the processed document in association with the document management information; and

retrieving the document based on the document management information.

2. A system for processing and managing documents, comprising:

an input system for receiving a message from a user and generating a document based on a content of the message;

a document intake system for generating document management information associated with the document, the document management information including at least a document ID;

a processing system for processing the document, including applying the document ID and a time stamp on at least some pages of the document and converting the document to a read-only format;

a storage and archive system for storing the processed document in association with the document management information; and

a sharing system for retrieving the document based on the document management information.

3. A computer implemented method for processing and managing documents, comprising:

obtaining a first document;

receiving user input representing annotations to the first document;

generating a second document containing a content of the first document and the annotations;

generating document management information associated with the second document, the document management information including at least a document ID;

processing the second document, including applying the document ID and a time stamp on at least some pages of the second document and converting the second document to a read-only format;

storing the processed second document in association with the document management information; and

retrieving the second document based on the document management information.

4. A system for processing and managing documents, comprising:

an overlay system for receiving user input representing annotations to the first document and for generating a second document containing content of the first document and the annotations;

a document intake system for generating document management information associated with the second document, the document management information including at least a document ID;

a processing system for processing the second document, including applying the document ID and a time stamp on at least some pages of the second document and converting the second document to a read-only format;

a storage and archive system for storing the processed second document in association with the document management information; and

a sharing system for retrieving the second document based on the document management information.