METHOD TO FACILITATE SENDER NOTIFICATION OF OUT-OF-OFFICE STATUS OF E-MAIL ADDRESSEE

• US 20080104177A1
• Filed: 10/30/2006
• Published: 05/01/2008
• Est. Priority Date: 10/30/2006
• Status: Abandoned Application

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: McBrearty, Gerald F., Mullen, Shawn P., Shieh, Johnny M., Keohane, Susann M., Murillo, Jessica
• Application Number:
  US11/554,311
• Publication Number:
  US 20080104177A1
• Time in Patent Office: Days
• US Class Current: 709/206
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]

Abstract

A method, system and computer program product for providing an out-of-office notification reminder to a user composing and sending emails from an email account is presented. In particular, an Out-of-Office utility provides a notification reminder to an email sender if the sender composes an email to an out-of-office recipient from whom the sender had previously received an automated out-of-office reply. When an automated out-of-office reply is initially received by a sender, the Out-of-Office utility allows the email software to capture and store the out-of-office notification data (e.g., sender and recipient e-mail Identifiers (IDs), email recipient'"'"'s out-of-office dates, and notification message). When the sender types in an e-mail ID while composing an email message, the e-mail program scans an up-to-date (current) file of previously received out-of-office information. If there is an email ID match, the e-mail software displays a pop-up window alerting and notifying the sender of the previously received message.

Claims

1. A method comprising:

recording a receipt of a notification from a first electronic address, said notification received in response to a first electronic communication from a sender electronic address to the first electronic address;

during subsequent composition of a new electronic communication, comparing a target electronic address of each addressee with the first electronic address; and

when the target electronic address matches the first electronic address, automatically outputting a notification reminder, which serves as a reminder of the previous receipt of the notification when the first electronic communication was sent to that target electronic address.

2. The method of claim 1, wherein:

said recording the receipt of the notification further includes storing, within a notification list, the content of the notification along with the first electronic address associated therewith;

said comparing the target electronic address includes;

first detecting entry of the target electronic address within an address field of the new electronic communication being composed; and

comparing the target electronic address against one or more stored electronic address within the notification list; and

said automatically outputting the notification reminder includes;

determining that the target electronic address matches an electronic address among the one or more stored electronic address within the notification list; and

displaying the content stored along with and associated with the electronic address to provide information about the notification in addition to the reminder of the previous receipt of the notification.

3. The method of claim 2, wherein:

said storing the content of the notification further includes parsing the content of the notification for a validity period, which indicates a period of time during which the notification is valid and during which the notification reminder should be displayed;

storing the validity period along with remaining content of the notification; and

said automatically outputting further comprises;

first checking whether the validity period of the notification has expired;

performing said automatic outputting of the notification reminder only when the validity period is not expired; and

when the validity period is expired, deleting the information corresponding to said notification from the notification list and withholding the automatic outputting of the notification reminder.

4. The method of claim 1, wherein said automatically outputting further comprises:

displaying the notification reminder within a pop-up window;

displaying a send continue selection option within the pop-up window; and

enabling an override of the notification reminder, which override enables automatic closing of the notification reminder pop-up window and transmission of the email to the first electronic address.

5. The method of claim 4, further comprising:

enabling selection of a non-override of the notification reminder, which enables a return of an editing cursor to the address field of the email being composed for further editing of recipient addresses within the address field prior to transmitting the email.

6. The method of claim 1, wherein said notification is an out-of-office notification, said method further comprising:

enabling opening of a out-of-office notification activation (ONA) graphical user interface (GUI); and

displaying within the ONA GUI a plurality of selectable options, including setup of an out-of-office notification, entry of a notification message, and entry of the validity period in which the notification is valid.

7. The method of claim 1, wherein the electronic communication is an electronic-mail (e-mail) and the electronic address is an e-mail address.

8. A system comprising:

a processor;

an electronic communication engine that enables transmitting and receiving electronic messages using electronic addresses;

a utility associated with the electronic communication engine having program means for performing the functions of;

recording a receipt of a notification from a first electronic address, said notification received in response to a first electronic communication from a sender electronic address to the first electronic address;

during subsequent composition of a new electronic communication, comparing a target electronic address of each addressee with the first electronic address; and

when the target electronic address matches the first electronic address, automatically outputting a notification reminder, which serves as a reminder of the previous receipt of the notification when the first electronic communication was sent to that target electronic address.

9. The system of claim 8, further comprising a storage device, wherein:

said program means for recording the receipt of the notification further includes means for storing, within a notification list, the content of the notification along with the first electronic address associated therewith;

said program means for comparing the target electronic address includes;

means for first detecting entry of the target electronic address within an address field of the new electronic communication being composed; and

means for comparing the target electronic address against one or more stored electronic address within the notification list; and

said automatically outputting the notification reminder includes;

means for determining that the target electronic address matches an electronic address among the one or more stored electronic address within the notification list; and

means for displaying the content stored along with and associated with the electronic address to provide information about the notification in addition to the reminder of the previous receipt of the notification.

10. The system of claim 9, wherein:

said program means for recording the receipt of the notification further includes;

means for said storing the content of the notification further includes parsing the content of the notification for a validity period, which indicates a period of time during which the notification is valid and during which the notification reminder should be displayed; and

means for storing the validity period along with remaining content of the notification; and

said program means for automatically outputting further comprises;

means for first checking whether the validity period of the notification has expired;

means for performing said automatic outputting of the notification reminder only when the validity period is not expired; and

means for deleting the information corresponding to said notification from the notification list and withholding the automatic outputting of the notification reminder, when the validity period is expired.

11. The system of claim 8, wherein said program means for automatically outputting further comprises:

means for displaying the notification reminder within a pop-up window;

means for displaying a send continue selection option within the pop-up window;

means for enabling an override of the notification reminder, which override enables automatic closing of the notification reminder pop-up window and transmission of the email to the first electronic address; and

means for enabling selection of a non-override of the notification reminder, which enables a return of an editing cursor to the address field of the email being composed for further editing of recipient addresses within the address field prior to transmitting the email.

12. The system of claim 8, wherein said notification is an out-of-office notification, said utility further comprising:

means for enabling opening of a out-of-office notification activation (ONA) graphical user interface (GUI); and

means for displaying within the ONA GUI a plurality of selectable options, including setup of an out-of-office notification, entry of a notification message, and entry of the validity period in which the notification is valid.

13. The system of claim 8, wherein the electronic communication engine is a Mail User Agent, the electronic communication is an electronic-mail (e-mail) and the electronic address is an e-mail address.

14. A computer program product comprising:

a computer readable medium; and

program instructions on the computer readable medium that when executed performs the functions of;

recording a receipt of a notification from a first electronic address, said notification received in response to a first electronic communication from a sender electronic address to the first electronic address;

during subsequent composition of a new electronic communication, comparing a target electronic address of each addressee with the first electronic address; and

when the target electronic address matches the first electronic address, automatically outputting a notification reminder, which serves as a reminder of the previous receipt of the notification when the first electronic communication was sent to that target electronic address.

15. The computer program product of claim 14, wherein:

said program instructions for recording the receipt of the notification further includes instructions for storing, within a notification list, the content of the notification along with the first electronic address associated therewith;

said program instructions for comparing the target electronic address includes instructions for;

first detecting entry of the target electronic address within an address field of the new electronic communication being composed; and

comparing the target electronic address against one or more stored electronic address within the notification list; and

said automatically outputting the notification reminder includes;

determining that the target electronic address matches an electronic address among the one or more stored electronic address within the notification list; and

displaying the content stored along with and associated with the electronic address to provide information about the notification in addition to the reminder of the previous receipt of the notification.

16. The computer program product of claim 15, wherein:

said program instructions for storing the content of the notification further includes instructions for;

parsing the content of the notification for a validity period, which indicates a period of time during which the notification is valid and during which the notification reminder should be displayed; and

storing the validity period along with remaining content of the notification; and

said program instructions for automatically outputting further comprises instructions for;

first checking whether the validity period of the notification has expired;

performing said automatic outputting of the notification reminder only when the validity period is not expired; and

deleting the information corresponding to said notification from the notification list and withholding the automatic outputting of the notification reminder, when the validity period is expired.

17. The computer program product of claim 14, wherein said program instruction for automatically outputting further comprises instructions for:

displaying the notification reminder within a pop-up window;

displaying a send continue selection option within the pop-up window;

enabling an override of the notification reminder, which override enables automatic closing of the notification reminder pop-up window and transmission of the email to the first electronic address; and

enabling selection of a non-override of the notification reminder, which enables a return of an editing cursor to the address field of the email being composed for further editing of recipient addresses within the address field prior to transmitting the email.

18. The computer program product of claim 14, wherein said notification is an out-of-office notification, said program instructions further comprising instructions for:

enabling opening of a out-of-office notification activation (ONA) graphical user interface (GUI); and

means for displaying within the ONA GUI a plurality of selectable options, including setup of an out-of-office notification, entry of a notification message, and entry of the validity period in which the notification is valid.

19. The computer program product of claim 14, wherein the electronic communication is an electronic-mail (e-mail) and the electronic address is an e-mail address.