Communication management tools for a secure information sharing architecture to facilitate post merger integration

• US 20080270581A1
• Filed: 04/30/2007
• Published: 10/30/2008
• Est. Priority Date: 04/30/2007
• Status: Abandoned Application

• Current Assignee: Accenture Global Services Limited (Accenture PLC)
• Original Assignee: Accenture Global Services GmbH (Accenture PLC)
• Inventors: Ficery, Kristin L., Bosco, P. Christopher, Goldson, David, Zimmerman, Andrew, Lindgren, Karen, Ti, Meng Yen, Russell, Michael J., McCallum, Tera
• Application Number:
  US11/797,080
• Publication Number:
  US 20080270581A1
• Time in Patent Office: Days
• US Class Current: 709/220
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 40/02 Banking, e.g. interest calculation or account maintenance credit or loans G06Q40/03
• CPC Class Codes: H04L 63/0428 wherein the data content is protected, e.g. by encrypting or encapsulating the payload

Abstract

Disclosed herein are architectures and related processes and communication tools for enabling secure information sharing and post-merger integration planning during the regulatory review period of mergers and acquisitions. The disclosed embodiments include a secure information sharing architecture and related communication processes and tools for facilitating data flow from companies involved in a merger transaction into a quarantined center of a secure information sharing architecture while ensuring that information integrity is maintained in compliance with regulatory restrictions, and automated tools for allowing users to track and view the status of communications into and out of the quarantined center.

Claims

1. A computing network architecture adapted to facilitate the tracking and cataloging of communications within a secure information sharing architecture (“

SISA”

) adapted to facilitate post-merger integration planning tasks for a merger involving one or more merging entities during a regulatory review period, said computing network architecture comprising;

a secure communication tracking and progress management tool adapted to permit users create, track and monitor requests for information, said tool comprising a first component and a second component that are adapted to communicate securely with one another;

a secure information facility network located within a SISA center facility, said secure information facility network comprising first computing means supporting said first component of said tool and a first request tracking database; and

a SISA management office network located external to said SISA center facility and in electronic communication with said secure information facility network, said SISA management office network comprising second computing means supporting said second component of said tool and a second request tracking database;

wherein said tool is operable to permit users located within said SISA center to ask clarification questions to persons associated with said merging entities via clarification requests prepared and submitted using forms of said tool, wherein said clarification requests once submitted are automatically cataloged and routed by said tool through at least two levels of legal review, and wherein said first level of legal review occurs at said first component and is cataloged in said first request tracking database and said second level of legal review occurs at said second component and is cataloged in both said first and second request tracking databases.

2. The computing network architecture according to claim 1, further comprising at least one pre-merger organization front end in secure remote electronic communication with said second component, said front end being in local communication with a third request tracking database and adapted to electronically receive clarification requests from said first component via said second component following approvals granted at both said levels of legal review.

3. The computing network architecture according to claim 2, wherein said front end automatically catalogs in said third request tracking database all clarification requests received by said front end from said second component, and automatically catalogs in said third request tracking database all replies to said clarification requests sent to said second component.

4. The computing network architecture according to claim 3, wherein said replies are cataloged in said first and second request tracking databases.

5. The computing network architecture according to claim 1, wherein said second component is adapted to route said clarification requests automatically among appropriate members personnel of said SISA management office to ensure that it is handled according to a secure information handling procedures, said personnel including legal professionals and said procedures including anti-collaboration legal review by said legal professions.

6. The computing network architecture according to claim 1, wherein said cataloging of information in a given one of said request tracking databases comprises creating a database entry recording a current state of a particular clarification request, identifying data regarding said particular clarification request, a description of any current activities concerning said particular clarification request, and an identification of any users performing said current activities.

7. The computing network architecture according to claim 1, wherein said SISA management office electronic network further has interface to permit personnel of said SISA management office to review, create, and process specification requests, said specification requests regarding tasks for consideration by specialists quarantined within said SISA center facility.

8. The computing network architecture according to claim 1, wherein said second component is in secure electronic communication with a pre-merger organization front end accessible by at least of said merging entities.

9. The computing network architecture according to claim 8, wherein said front end receives a particular clarification request only after it is approved at both of said first and second levels of legal review.

10. The network architecture according to claim 9, wherein said front end enables at least one of said merging entities to submit specification requests to said SISA center facility via said tool, said specification requests comprising post merger integration research and planning directives originating from leaders of said at least one of said merging entities.

11. The network architecture according to claim 10, wherein said components and front ends provide interfaces adapted to provide tracking and status update information concerning said tasks and said clarification requests.

12. The computing network architecture according to claim 1, wherein said first level of legal review is triggered by an automated routing of a submitted clarification request to a first legal interface of said first component, and wherein said first legal interface is adapted to be usable by legal professional users quarantined within said SISA center facility.

13. The computing network architecture according to claim 12, wherein said second level of legal review is triggered by an automated routing of said submitted clarification request after it is approved by said legal professional users to said second legal interface where it must be approved by second legal professionals located outside of said SISA center facility.

14. A computing network architecture adapted to facilitate the tracking and cataloging of communications within a secure information sharing architecture (“

SISA”

) adapted to facilitate post-merger integration planning tasks for a merger involving one or more merging entities during a regulatory review period, said computing network architecture comprising;

a secure communication tracking and progress management tool adapted to permit users create, track and monitor requests for information, said tool comprising a first component and a second component that are adapted to communicate securely with one another;

a secure information facility network located within a SISA center facility, said secure information facility network comprising first computing means supporting said first component of said tool and a first request tracking database, and said first component provides a request interface and a first legal review interface to users located within said SISA center facility, said request interface being adapted to allow users within said SISA center to ask clarification questions to persons associated with said merging entities by creating clarification requests prepared and submitted with forms of said tool; and

a SISA management office network located external to said SISA center facility and in electronic communication with said secure information facility network, said SISA management office network comprising second computing means supporting said second component of said tool and a second request tracking database, and said second component provides a second legal review interface to users located within said SISA center facility;

wherein said clarification requests once submitted are automatically cataloged and routed by said tool through at least two levels of legal review, wherein said first level of legal review is triggered by an automated routing of a submitted clarification request to said first legal interface where it must be approved by legal professional users quarantined within said SISA center facility, and said second level of legal review is triggered by an automated routing of said submitted clarification request after it is approved by said legal professional users to said second legal interface where it must be approved by second legal professionals located outside of said SISA center facility, and wherein any activities impacting said clarification request at each level of legal review are cataloged in particular ones of said request tracking databases depending upon from which of said interfaces said activities originate.

15. The computing network architecture according to claim 14, wherein said activities comprise an approval or rejection of a submitted clarification request by said first legal professionals, and wherein said tool automatically catalogs details regarding said approval or rejection in said first request tracking database.

16. The computing network architecture according to claim 15, wherein a particular clarification request has been previously approved by said first legal professionals, and wherein said activities comprise a secondary level approval or rejection of said particular clarification request by said second legal professionals, and wherein said tool automatically catalogs details regarding said secondary level approval or rejection in both said first and second request tracking databases.

17. The computing network architecture according to claim 16, wherein said first level of legal review is controlled by said first component and is cataloged in said first request tracking database, and said second level of legal review is controlled by said second component and is cataloged in both said first and second request tracking database.

18. The computing network architecture according to claim 14, further comprising at least one pre-merger organization front end in secure remote electronic communication with said second component, said front end being in local communication with a third request tracking database and adapted to electronically receive clarification requests from said first component via said second component following approvals granted at both said levels of legal review.

19. The computing network architecture according to claim 18, wherein said front end automatically catalogs in said third request tracking database all clarification requests received by said front end from said second component, and automatically catalogs in said third request tracking database all replies to said clarification requests sent to said second component.

20. The computing network architecture according to claim 19, wherein said replies are cataloged in said first and second request tracking databases.

21. The computing network architecture according to claim 14, wherein said cataloging of information in a given one of said request tracking databases comprises creating a database entry recording a current state of a particular clarification request, identifying data regarding said particular clarification request, a description of any current activities concerning said particular clarification request, and an identification of any users performing said current activities.

22. The computing network architecture according to claim 14, wherein said SISA management office electronic network further has a management interface to permit personnel of said SISA management office to review, create, and process specification requests, said specification requests being strategic directives regarding said tasks for consideration by specialists quarantined within said SISA center facility.

23. A secure communication process for supporting the performance of post-merger integration planning tasks within a secure information sharing architecture (“

SISA”

) for a merger involving one or more merging entities during a regulatory review period, said process comprising;

establishing a secure information facility network located within a SISA center facility, said secure information facility network comprising first computing means and a first request tracking database;

establishing a SISA management office network located external to said SISA center facility and in electronic communication with said secure information facility network, said SISA management office network comprising second computing means and a second request tracking database;

loading a first component of a secure communication tracking and progress management tool on said first computing means and a second component of said tool on said second computing means, each of said components being adapted to communicate securely with one another to permit users within a respective network to create, track and monitor requests for information; and

operating the tool, wherein said tool is operated by users located within said SISA center to ask clarification questions to persons associated with said merging entities via clarification requests prepared and submitted using forms of said tool, wherein said clarification requests once submitted are automatically cataloged and routed by said tool through at least two levels of legal review, and wherein said first level of legal review occurs at said first component and is cataloged in said first request tracking database and said second level of legal review occurs at said second component and is cataloged in both said first and second request tracking databases.

24. The process according to claim 23, further comprising receiving a response to a given clarification request from a pre-merger organization front end in remote electronic communication with said second component, said pre-merger organization front end being associated with at least one of said merging entities and in local communication with a third request database.

25. The process according to claim 24, wherein said response from said pre-merger organization front end is subjected to said two levels of legal review prior to said response being routed to a submitter of said given clarification request.

26. The process according to claim 24, further comprising providing tracking and status update information concerning past specification requests and clarification requests via said front end.

27. The process according to claim 23, further comprising establishing at least one pre-merger organization front end in secure remote electronic communication with said second component, said front end being in local communication with a third request tracking database and adapted to electronically receive clarification requests from said first component via said second component following approvals granted at both said levels of legal review.

28. The process according to claim 27, wherein said front end automatically catalogs in said third request tracking database all clarification requests received by said front end from said second component, and automatically catalogs in said third request tracking database all replies to said clarification requests sent to said second component.

29. The process according to claim 28, further comprising cataloging said replies in said first and second request tracking databases.

30. The process according to claim 23, wherein said second component is adapted to route said clarification requests automatically among appropriate members personnel of said SISA management office to ensure that it is handled according to a secure information handling procedures, said personnel including legal professionals and said procedures including anti-collaboration legal review by said legal professions.

31. The process according to claim 23, wherein said first level of legal review is triggered by an automated routing of a submitted clarification request to a first legal interface of said first component, and wherein said first legal interface is adapted to be usable by legal professional users quarantined within said SISA center facility.

32. The process according to claim 31, wherein said second level of legal review is triggered by an automated routing of said submitted clarification request after it is approved by said legal professional users to said second legal interface where it must be approved by second legal professionals located outside of said SISA center facility.