RETENTION POLICY TAGS FOR DATA ITEM EXPIRATION

• US 20090177704A1
• Filed: 01/09/2008
• Published: 07/09/2009
• Est. Priority Date: 01/09/2008
• Status: Abandoned Application

• Current Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Original Assignee: Microsoft Corporation
• Inventors: Consul, Ashish, Rook, Harvey, Saha, Rajasi
• Application Number:
  US11/971,895
• Publication Number:
  US 20090177704A1
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]

Abstract

Architecture for retention policy tagging of data items such as messages for expiring data items without data reorganization. Retention policy tags can be applied to items, conversations, folders, and/or distribution lists, for example. Retention policy tags provide a way to manage (e.g., expire) data items such as email, for example, and reduce the corporate burden for compliance in documents of all types. Tags can be applied to data items individually and in-place, and do not impose changes to the natural workflow of the user. The use of expiry policy tags provides a solution by removing the pain point around physically moving messages to an unfamiliar folder hierarchy.

Claims

1. A computer-implemented system for managing data, comprising:

a tagging component for tagging individual items of data with criteria tags; and

a retention component for processing retention of the items based on the associated criteria tags.

2. The system of claim 1, wherein the criteria tags include criteria information related to time, data type, or size of the data.

3. The system of claim 2, wherein the items of data are messages tagged with expiration tags for expiring the messages according to a time of expiration in accordance with a retention policy.

4. The system of claim 1, further comprising a presentation component for presenting the criteria tags and criteria information associated with the criteria tags for user interaction therewith.

5. The system of claim 1, further comprising a search component for searching the data items based on the criteria tags.

6. The system of claim 1, further comprising a sorting component for sorting the items based on criteria information associated with the criteria tags.

7. The system of claim 1, further comprising a policy component for generating policies for management of the data items via the criteria tags at an administration level and a user level.

8. The system of claim 1, wherein the retention component processes retention of the items on a client or on a server.

9. The system of claim 1, wherein the tagging component updates criteria information of the criteria tag based on changed circumstances associated with the corresponding item.

10. The system of claim 1, wherein the tagging component facilitates the tagging of items as a batch operation based on criteria related to expiration time.

11. A computer-implemented method of managing data, comprising:

tagging individual items of data with expiration tags; and

processing retention of the items based on the associated expiration tags.

12. The method of claim 11, further comprising applying a global policy that determines when the items are processed according to time information of the expiration tags.

13. The method of claim 11, further comprising searching and sorting the items based on the expiration tags.

14. The method of claim 11, further comprising applying an expiration tag to a folder that includes the items.

15. The method of claim 11, further comprising presenting a view of items that will expire at a future time.

16. The method of claim 11, wherein the items of data include messages, audio data, video data, image data or text data that is tagged manually or pro grammatically.

17. The method of claim 11, further comprising restricting a number of the items that can be tagged with specific time information via the expiration tags.

18. The method of claim 11, further comprising overriding a retention policy imposed in association with the expiration tags via explicit tagging of an item or a container.

19. A computer-implemented method of managing data, comprising:

tagging messages with retention policy tags that include expiration information;

applying a retention policy to the messages based on the tags; and

deleting one or more of the messages based on the associated expiration information.

20. The method of claim 19, further comprising prioritizing expiration of the messages based on the retention policy tags.