COLLABORATIVE DOCUMENT MANAGEMENT

• US 20090193035A1
• Filed: 01/24/2008
• Published: 07/30/2009
• Est. Priority Date: 01/24/2008
• Status: Abandoned Application

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Katti, Aparna, Benayon, Jay William
• Application Number:
  US12/018,947
• Publication Number:
  US 20090193035A1
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G06F 16/258 Data format conversion from or to a database
• CPC Class Codes: G06F 16/93 Document management systems

Abstract

A method for processing documents is provided, including the steps of retrieving a document stored in a first format, converting the retrieved document to a second format according to a conversion profile associated with the second format, presenting the converted document, responsive to a request to store an updated version of the converted document, converting the updated document back into the first format and updating the conversion profile with one or more conversion customizations specified for the updated document, and storing the updated document in the first format.

Claims

1. A method for processing documents, comprising

retrieving a document stored in a first format;

converting the retrieved document to a second format according to a conversion profile associated with the second format;

presenting the converted document;

responsive to a request to store an updated version of the converted document, converting the updated document back into the first format and updating the conversion profile with one or more conversion customizations specified for the updated document; and

storing the updated document in the first format.

2. The method of claim 1, wherein the conversion profile specifies at least one among a style, a layout, and a translation dictionary associated with the second format.

3. The method of claim 2, wherein at least one of the conversion customizations specifies a user-defined translation in the translation dictionary for a specific word or phrase in the first format.

4. The method of claim 1, wherein the conversion profile further specifies at least one field in the retrieved document to convert to the second format.

5. The method of claim 1, wherein the conversion profile is specified by at least one among a user and a user interface.

6. The method of claim 1, wherein the conversion profile is associated with multiple users, the step of updating further comprising:

prior to the updating of the conversion profile, notifying the associated users of the customizations proposed for the profile;

querying the users for approval of the proposed customizations; and

responsive to at least one of the users rejecting at least one of the proposed customizations, creating a new conversion profile including the rejected customizations and associating with the new conversion profile one or more of the users approving the rejected customizations.

7. The method of claim 1, wherein the conversion profile and another conversion profile are associated with one or more users, the method further comprising:

comparing the conversion profiles;

if the conversion profiles are substantially similar, proposing to the users a merged conversion profile; and

responsive to at least one of the users approving the proposed conversion profile, creating a new conversion profile according to the proposed merged profile and associating with the new conversion profile one or more of the users approving the merged profile.

8. A system for processing documents, comprising:

at least one user interface associated with at least one user;

a storage element for storing a document in a first format; and

a processing element configured to;

retrieve the document from the storage element, convert the retrieved document according to a conversion profile to a second format, present the converted document using the user interface, and store an updated version of the document in the storage element,

wherein responsive to a request to store the updated version of the document, the processing element converts the updated document back into the first format and updates the conversion profile with one or more conversion customizations specified for the updated document.

9. The system of claim 8, wherein the conversion profile specifies at least one among a style, a layout, and a translation dictionary associated with the second format.

10. The system of claim 9, wherein at least one of the conversion customizations specifies a user-defined translation in the translation dictionary for a specific word or phrase in the first format.

11. The system of claim 8, wherein the conversion profile further specifies at least one field in the retrieved document to convert to the second format.

12. The system of claim 8, wherein the conversion profile is associated with multiple users, and wherein the processing element is further configured to:

notify the associated users of the customizations proposed for the conversion profile prior to the updating of the conversion profile;

query the associated users for approval of the proposed customizations; and

create a new conversion profile and associate the new conversion profile with one or more of the users approving the rejected customizations responsive to at least one of the users rejecting at least one of the proposed customizations, wherein the new conversion profile includes the rejected customizations.

13. The system of claim 8, wherein the conversion profile and another conversion profile are associated with one or more users, wherein the processing element is further configured to:

compare the conversion profiles;

propose to the users a merged conversion profile if the conversion profiles are substantially similar; and

create a new conversion profile according to the proposed conversion profile in response to at least one of the users approving the proposed conversion profile, and associating with the new conversion profile one or more of the users approving the merged profile.

14. A computer-readable storage, having stored thereon a computer program comprising a plurality of code sections, the code sections executable by a computer for causing the computer to perform the steps of:

retrieving a document stored in a first format;

converting the retrieved document to a second format according to a conversion profile associated with the second format;

presenting the converted document;

responsive to a request to store an updated version of the converted document, converting the updated document back into the first format and updating the conversion profile with one or more conversion customizations specified for the updated document; and

storing the updated document in the first format.

15. The computer-readable storage of claim 14, wherein the conversion profile specifies at least one among a style, a layout, and a translation dictionary associated with the second format.

16. The computer-readable storage of claim 15, wherein at least one of the conversion customizations specifies a user-defined translation in the translation dictionary for a specific word or phrase in the first format.

17. The computer-readable storage of claim 14, wherein the conversion profile further specifies at least one field in the retrieved document to convert to the second format.

18. The computer-readable storage of claim 14, wherein the conversion profile is specified by at least one among a user and a user interface.

19. The computer-readable storage of claim 14, wherein the conversion profile is associated with multiple users, the step of updating further comprising code sections for:

prior to the updating of the conversion profile, notifying the associated users of the customizations proposed for the profile;

querying the users for approval of the proposed customizations; and

responsive to at least one of the users rejecting at least one of the proposed customizations, creating a new conversion profile including the rejected customizations and associating with the new conversion profile one or more of the users approving the rejected customizations.

20. The computer-readable storage of claim 14, wherein the conversion profile and another conversion profile are associated with one or more users, further comprising code sections for:

comparing the conversion profiles;

if the conversion profiles are substantially similar, proposing to the users a merged conversion profile; and

responsive to at least one of the users approving the proposed conversion profile, creating a new conversion profile according to the proposed merged profile and associating with the new conversion profile one or more of the users approving the merged profile.