SYSTEM AND METHOD FOR A VIRTUAL SCHOOL

• US 20090197234A1
• Filed: 01/26/2009
• Published: 08/06/2009
• Est. Priority Date: 01/31/2008
• Status: Abandoned Application

• Current Assignee: The American Virtual Academy, Inc.
• Original Assignee: The American Virtual Academy, Inc.
• Inventors: Modi, Manoj, Creamer, Damian
• Application Number:
  US12/359,930
• Publication Number:
  US 20090197234A1
• Time in Patent Office: Days
• US Class Current: 434/350
• CPC Class Codes: G09B 7/00 Electrically-operated teaching apparatus or devices working with questions and answers mechanically operated G09B3/00; computing arrangements G06F

Abstract

The present invention is directed at a software system for use in an online educational environment. In one embodiment, a software system combines and allows communication between a student management system, a learning management system, and various other portals are interconnected and communicate with one another to allow for an completely integrated online educational institution that allows patents, students, and educators to plan and monitor a student'"'"'s progress.

Claims

1. A virtual school system (VSS) comprising:

a student management system (SMS) configured to manage a plurality of students;

a learning management system (LMS) configured to manage and deliver the content of a plurality of online courses;

a school administration system (SAS) configured to manage the administrative functions of at least one virtual school;

a virtual school workflow engine (VSWE) configured to enable definition of predefined rules, evaluate the predefined rules and to automate virtual school processes;

a portal for presenting a plurality of user interfaces (UIs) to a user; and

a central data repository.

2. The VSS of claim 1, further comprising a school set-up module for configuring a plurality of virtual schools, wherein the school set-up module is configured to execute a plurality of school configuration processes.

3. The VSS of claim 2, wherein the school set-up module enables the user to set-up a virtual school based upon at least one of default attribute values or the attributes of an existing school.

4. The VSS of claim 2, wherein the school set-up module comprises a dynamic, interactive, user input process for specifying the attributes of a virtual school.

5. The VSS of claim 1, wherein a virtual school is associated with at least one of an existing physical school or an existing school system, and wherein the school creation process further comprises an automated data upload process configured to import data from at least one external data source.

6. The VSS of claim 2, wherein the VSWE executes a rules definition process comprising:

receiving data for a new rule;

associating the new rule with at least one of a school policy, a virtual school or a virtual school system comprising a plurality of virtual schools; and

storing the new rule in the central data repository as a predefined rule.

7. The VSS of claim 6, wherein the rules definition process further comprises:

querying the central data repository for a list of predefined rules;

identifying an applicable predefined rule from the list of predefined rules;

configuring the parameters of the applicable predefined rule; and

associating the applicable predefined rule with at least one of a virtual school or a virtual school system.

8. The VSS of claim 7, wherein the rules definition process further comprises automatically updating the predefined rules, by accessing data from at least one of the central data repository, an external system, a web site, a database and a third-party data service.

9. The VSS of claim 1, wherein the predefined rules comprise rules determined by at least one of:

an accreditation authority, a school board, a school district, a state government, the federal government, an education industry standard, online privacy best practices, date, time, student location, student type, class type, course subject matter, degree type, sex of student, age of student, race of student, or economic classification of student.

10. The VSS of claim 1, wherein the VSWE is further configured to automate, track, route, status and manage tasks, messages and events associated with the SMS, the LMS, the SAS, and the integrated virtual school processes.

11. The VSS of claim 1, wherein the central data repository comprises data associated with a plurality of virtual schools, a plurality of instructors, a plurality of students, student performance records, student attendance records, and the predefined rules.

12. The VSS of claim 1, wherein the plurality of UIs are at least one of configurable, customizable, data driven and dynamic.

13. The VSS of claim 1, wherein the portal is a web portal comprised at least partially of web parts.

14. The VSS of claim 1, wherein the portal comprises an online discussion UI that enables online communication between a plurality of participants, wherein each participant in the plurality of participants comprises at least one of an instructor, a student, a parent, an administrator or a course content contributor.

15. The VSS of claim 14, further comprising a discussion grading module configured to interface with the online discussion UI and to enable an instructor to assign a score to each entry in a class discussion, wherein the class discussion comprises a plurality of entries entered by the plurality of participants.

16. The VSS of claim 15, further comprising an audit module configured to enable an auditor to at least one of monitor, track, analyze or report on instructor activity.

17. The VSS of claim 1, further comprising an audit module configured to track portal activity and store a record of user activity on the central data repository.

18. The VSS of claim 17, wherein the audit module is further configured to track student activity associated with at least one of a course, a plurality of courses, an academic program, or a degree program and format audit reports.

19. The VSS of claim 1, further comprising an automated alert module configured to send automated alerts, wherein automated alerts comprise at least one of system messages, email messages, text messages, short message service messages or automated phone messages, and wherein the automated alerts are at least one of entered by a user or automatically generated in response to an instruction from the VSWE.

20. The VSS of claim 19, wherein the automated alert module is configured to distribute messages to at least one of a single user or a subset of users wherein the subset is determined by a user role, a class, a degree program, an academic department, an administrative department, a school, an assessment, or a test.

21. The VSS of claim 1, wherein the SMS is configured to automate a plurality of student management functions and wherein the SMS comprises at least one of an admissions module, a student registration module, a course registration module, a course planning module, a student counseling module, a course scheduling module, a performance tracking module, an attendance tracking module, or an assessment reporting module.

22. The VSS of claim 21, wherein attendance tracking comprises tracking the date, time and duration that a student participates in a particular course.

23. The VSS of claim 21, wherein the admissions module is configured to execute an admissions process comprising:

receiving an application request;

configuring an application form, wherein the application form is a UI whose content is determined at least partially by the application request;

receiving application data, wherein at least a portion of the application data is entered in the application form by the user;

storing the application data in the central data repository;

sending an automated message to at least one of an admissions specialist, a guidance counselor or a school administrator;

receiving at least one admissions response associated with the automated message;

determining an admissions decision based at least partially upon the admissions response; and

informing the user of the admissions decision.

24. The VSS of claim 21, wherein the student registration module is configured to execute a student registration process comprising:

receiving a student registration request to register a student for at least one of a school, a degree program, a class, an academic period, a semester, a trimester or a quarter configuring an application form, wherein the application form is a student management UI whose content is determined at least partially by the student registration request;

determining if the student is an admitted student;

receiving student registration information; and

sending a registration status.

25. The VSS of claim 21, wherein the student registration process further comprises receiving payment information associated with the student registration request.

26. The VSS of claim 21, wherein the course registration module is configured to execute a course registration process comprising:

presenting the user with course information for a plurality of courses, wherein the course information is determined at least partially by data received from the LMS, and wherein the course information comprises at least one of course description, credit information, satisfaction of degree requirements, and course cost;

receiving input selecting a course for registration of a student;

evaluating predefined rules associated with at least one of the student, the course, and the degree program associated with the student to determine a course approved indicator;

determining if guidance counselor approval is required for the course, wherein the determining is based at least partially on the student counseling process;

when guidance counselor approval is required, sending an automated message to a guidance counselor to determine a guidance counselor approval indicator; and

notifying the student of the course registration status, wherein the status is based at least partially on the course approved indicator and the guidance counselor approval indicator.

27. The VSS of claim 21, wherein the course planning module is configured to execute a course planning process comprising:

determining a list of recommended courses for a student based upon at least one of the predefined rules, a request from the student, a parent request, a teacher recommendation, and a guidance counselor recommendation;

determining a recommended course plan for one or more course delivery periods based upon the list of recommended courses;

presenting the recommended course plan to the user;

receiving input of a first course plan from at least one of the student, the teacher, the guidance counselor, the administrator and the parent; and

providing feedback on the first course plan based at least partially on the predefined rules.

28. The VSS of claim 21, wherein the course planning process further comprises:

receiving a second course plan from at least one of the student, the teacher, the guidance counselor, the administrator and the parent; and

storing at least one of the first course plan and the second course plan in the central data repository.

29. The VSS of claim 21, wherein the course planning process further comprises facilitating online communication between at least two of the student, a teacher, a guidance counselor, an administrator and a parent.

30. The VSS of claim 21, wherein the student counseling module is configured to execute a student counseling process comprising:

assigning the student to a guidance counselor;

querying the central data repository determine a student for counseling, wherein the querying is based upon predefined rules; and

facilitating the scheduling of a counseling conference between the guidance counselor and at least one of the student, a parent of the student, and a teacher of the student.

31. The VSS of claim 30, wherein the student counseling process further comprises sending an automated alert based upon the assignment of the student to the guidance counselor.

32. The VSS of claim 21, wherein the performance tracking module is configured to execute a performance tracking process comprising:

determining the performance tracking requirements for a student based upon predefined rules associated with at least one of federal requirements, state requirements, degree requirements, school requirements, student'"'"'s past performance, and student'"'"'s current classes; and

storing an association of the performance tracking rules and the student.

33. The VSS of claim 32, wherein the performance tracking process further comprises:

retrieving student performance indicators associated with the student'"'"'s current classes;

determining when a performance report is required based at least partially upon date, time, the student performance indicators, the performance tracking requirements, a student preference, a parent preference, and a guidance counselor preference; and

when a performance report is required, formatting a performance report and distributing it to at least one of the student, the parent, the guidance counselor, a third-party system, the state government and the federal government.

34. The VSS of claim 21, wherein the attendance tracking module is configured to execute an attendance tracking process comprising tracking the student participation in a course based upon at least one of:

the number of times the student logs into the course, time spent viewing course content, course content downloads, participation in course discussion groups, completion of assignments and interaction with a course instructor.

35. The VSS of claim 1, further comprising a security module configured for at least one of:

role-based security, data encryption, user activity tracking, user location tracking, or restricting access to data based upon predefined rules associated with at least one of privacy law or privacy policy.

36. The VSS of claim 1, further comprising an admissions UI comprising at least one of student profile data, an admissions checklist, links to documents associated with a student, links to resources and forms, or degree enrollment data.

37. The VSS of claim 1, further comprising a course information UI comprising at least one of test results, instructor information, a progress indicator, attendance data, or a messaging interface.

38. The VSS of claim 1, further comprising a guidance UI comprising at least one of a graduation progress indicator, transcript data, an academic status indicator, or standardized testing data.

39. The VSS of claim 1, further comprising a social networking UI comprising at least one of student yearbook information, newsletters, literature magazines, blogs, or peer-to-peer communication functions.

40. The VSS of claim 1, further comprising a knowledge center UI comprising a course catalog, FAQs, a student handbook, course expectations, tutorials, or student orientation data.

41. The VSS of claim 1, further comprising a student portfolio UI comprising at least one of accomplishment data, post graduation plans, academic work samples, unofficial transcript information, or course syllabi.

42. The VSS of claim 1, wherein the portal is configured to present course content stored in a learning management system (LMS).

43. The VSS of claim 1, wherein the LMS is configured to automate a plurality of learning management functions comprising at least one of course development, course management, course delivery, assessment creation, assessment delivery, or assessment evaluation.

44. The VSS of claim 11, wherein course management comprises enforcing course content requirements, mandated by at least one of an accreditation authority, a school board, a school district, a state government, the federal government, or an education industry standard.

45. The VSS of claim 11, wherein test delivery comprises facility coordination between a student and a third-party testing entity for taking a test at a physical testing facility, wherein the third-party testing entity is at least one of a school system, a school, or a government organization.

46. The VSS of claim 11, wherein course management comprises approving a course for course delivery, assigning an instructor to the course and allowing students to enroll in the course.

47. The VSS of claim 1, wherein the LMS is a third-party commercial software system hosted by the VSS.

48. The VSS of claim 1, wherein the SAS is configured to automate a plurality of school administrative functions and comprises at least one of a budgeting module, a finance module, a resource management module, an operational performance tracking and reporting module, a regulatory module or a compliance reporting module.

49. The VSS of claim 48, wherein the operational performance tracking and reporting module is configured to execute a operational performance process comprising:

defining a performance goal for a virtual school, wherein the performance goal is associated with at least one of a school policy, a state requirement, a federal requirement, or a predefined rule;

storing performance indicators, wherein performance indicators are associated with at least one of student test results, student attendance, instructor evaluations, number of students enrolled, student progress, student degree attainment, number of courses offered, type of courses offered, or number of counseling sessions delivered; and

determining if the performance goal is met, wherein the determining is automatically triggered by at least one of an event, a request, a date or a time duration.

50. The VSS of claim 1, wherein the VSS is delivered to the user via at least one of a hosted service, a web service, or a plurality of web services.

51. The system of claim 1, wherein the users are assigned to roles that are used to determine at least one of user permissions or default user interfaces.

52. A computer interface to a virtual school comprising:

a virtual class room;

a messaging user interface (UI);

an admissions UI;

a course information UI;

a guidance UI; and

a module configured to communicate with a central data repository associated with the virtual school.

53. The computer interface of claim 52, further comprising at least one of a social networking UI, a knowledge center UI, or a student portfolio UI.

54. A system, comprising:

a memory for storing a computer program for grading participation in an online discussion; and

a processor coupled to said memory for executing said computer program, wherein said computer program is configured to perform a method comprising;

displaying a plurality of discussion entries on a computer interface, wherein the discussion items are entered by a plurality of participants of an online discussion;

receiving a selection by a grader using the computer interface of a first discussion entry in the plurality of discussion entries;

displaying a first grading input form on the computer interface enabling a the grader to enter grading data;

receiving the first grading data from the grading input form;

associating the first grading data with the first discussion entry.

55. A system, comprising:

a memory for storing a computer program for course planning; and

a processor coupled to said memory for executing said computer program, wherein said computer program is configured to perform a method comprising;

determining a list of recommended courses for a student based upon at least one of predefined rules, a request from the student, a parent request, a teacher recommendation, and a guidance counselor recommendation;

automatically determining a recommended course plan for the student for one or more course delivery periods;

sending an automated message presenting the recommended course plan to a user;

receiving an approval from the user;

registering the student for at least a portion of the courses in the recommended course plan.

56. A system, comprising:

a memory for storing a computer program for auditing users of a virtual school system (VSS); and

a processor coupled to said memory for executing said computer program, wherein said computer program is configured to perform a method comprising;

receiving a selection of a target user, wherein the target user comprises at least one of an administrator, an instructor, a parent and a student;

tracking target user activity, wherein user activity comprises at least one of logging into the VSS, logging out of the VSS, accessing course content, participating in an online discussion, clicking in response to a prompt, entering data, or accessing VSS administrative functions.