MEETING PLANNING ASSISTANCE VIA NETWORK MESSAGES

• US 20090248474A1
• Filed: 04/01/2008
• Published: 10/01/2009
• Est. Priority Date: 04/01/2008
• Status: Abandoned Application

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Rajesh, Konagalli Narasimhaiah, Mishra, Rajeev, Fried, Eric Philip, Sabarathinam, Suresh
• Application Number:
  US12/060,410
• Publication Number:
  US 20090248474A1
• Time in Patent Office: Days
• US Class Current: 705/8
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting

Abstract

The present invention provides a computer implemented method and apparatus to invite people by an email system to meetings or events through a scheduling server of a data processing machine. The scheduling server receives a plurality of invitees, where each invitee'"'"'s vote has weight in the probability of scheduling a meeting at the desired time. The plurality of vote weights is heterogeneous. The scheduling server receives a meeting duration, a meeting option begin-time, and a meeting option end-time. The scheduling server excludes committed time of each invitee between the at least one meeting option begin-time and the at least one meeting option end-time to form a set of meeting times that are divided into a manageable set of meeting options. The scheduling server presents the manageable set of options to each invitee. The scheduling server receives votes from a voting invitee to form collected votes. Each vote is weighted based on the vote weight of the voting invitee. The scheduling server determines a leading option based on the collected votes and commits the leading option as the scheduled time for the meeting.

Claims

1. A computer implemented method for inviting people to meetings, the method comprising:

receiving a plurality of invitees, each invitee having a vote weight, wherein a plurality of vote weights including each invitee'"'"'s vote weight is heterogeneous;

receiving a meeting duration, an at least one meeting option begin-time, and an at least one meeting option end-time;

excluding committed time of each invitee between the at least one meeting option begin-time and the at least one meeting option end-time to form a set of meeting options, wherein the committed time is from an invitee repository;

dividing the set of meeting options into a manageable set of meeting options;

presenting the manageable set of meeting options to each invitee;

receiving votes from a voting invitee to form collected votes, wherein each vote is weighted based on the vote weight of the voting invitee;

determining a leading option based on the collected votes; and

committing a leading option as a committed time for at least one invitee the meeting.

2. The computer implemented method of claim 1, further comprising:

transmitting at least one meeting invitation to at least one invitee based on the leading option, and the vote weights are assigned based on at least one selected from a group consisting of seniority of each invitee, and disability status of each invitee.

3. The computer implemented method of claim 1, wherein the step of excluding further comprises:

excluding a scheduled leave of each invitee from the set of meeting options based on the scheduled leave of each invitee.

4. The computer implemented method of claim 1, wherein the step of excluding further comprises:

forming a set of country holidays based on a set of countries associated with the plurality of invitees; and

excluding the set of country holidays from the set of meeting options.

5. The computer implemented method of claim 4, wherein the step of dividing the set of meeting options into a manageable set of meeting options comprises creating meeting options having meeting option begin-times that are separated by at least one hour.

6. The computer implemented method of claim 1, further comprising:

receiving a trump vote as a collected vote; and

determining the leading option based on the trump vote, wherein the step of committing is in response to determining the leading option based on the trump vote.

7. The computer implemented method of claim 1, wherein the step of presenting the manageable set of options to each invitee further comprises presenting the leading option, and the steps of presenting the manageable set of options, collecting, and determining are repeated.

8. A computer program product for inviting people to meetings, the computer program product comprising:

computer usable program code configured to receive a plurality of invitees, each invitee having a vote weight, wherein a plurality of vote weights including each invitee'"'"'s vote weight is heterogeneous;

computer usable program code configured to receive a meeting duration, an at least one meeting option begin-time, and an at least one meeting option end-time;

computer usable program code configured to exclude committed time of each invitee between the at least one meeting option begin-time and the at least one meeting option end-time to form a set of meeting options, wherein the committed time is from an invitee repository;

computer usable program code configured to divide the set of meeting options into a manageable set of meeting options;

computer usable program code configured to present the manageable set of meeting options to each invitee;

computer usable program code configured to receive votes from a voting invitee to form collected votes, wherein each vote is weighted based on the vote weight of the voting invitee;

computer usable program code configured to determine a leading option based on the collected votes; and

computer usable program code configured to commit a leading option as a committed time for at least one invitee the meeting.

9. The computer program product of claim 8, further comprising:

computer usable program code configured to transmit at least one meeting invitation to at least one invitee based on the leading option, and the vote weights are assigned based on at least one selected from a group consisting of seniority of each invitee, and disability status of each invitee.

10. The computer program product of claim 8, wherein the computer usable program code configured to exclude further comprises:

computer usable program code configured to exclude a scheduled leave of each invitee from the set of meeting options based on the scheduled leave of each invitee.

11. The computer program product of claim 8, wherein the computer usable program code configured to exclude further comprises:

computer usable program code configured to form a set of country holidays based on a set of countries associated with the plurality of invitees; and

computer usable program code configured to exclude the set of country holidays from the set of meeting options.

12. The computer program product of claim 11, wherein the computer usable program code configured to divide the set of meeting options into a manageable set of meeting options comprises computer usable program code configured to create meeting options having meeting option begin-times that are separated by at least one hour.

13. The computer program product of claim 8, further comprising:

computer usable program code configured to receive a trump vote as a collected vote; and

computer usable program code configured to determine the leading option based on the trump vote, wherein the computer usable program code configured to commit is responsive to determining the leading option based on the trump vote.

14. The computer program product of claim 8, wherein the computer usable program code configured to present the manageable set of options to each invitee further comprises computer usable program code configured to present the leading option, and the computer usable program code configured to present the manageable set of options, collect, and determine is repeatable.

15. A data processing system comprising:

a bus;

a storage device connected to the bus, wherein computer usable code is located in the storage device;

a communication unit connected to the bus; and

a processing unit connected to the bus, wherein the processing unit executes the computer usable code for inviting people to meetings, wherein the processing unit executes the computer usable program code to receive a plurality of invitees, each invitee having a vote weight, wherein a plurality of vote weights including each invitee'"'"'s vote weight is heterogeneous;

receive a meeting duration, an at least one meeting option begin-time, and an at least one meeting option end-time;

exclude committed time of each invitee between the at least one meeting option begin-time and the at least one meeting option end-time to form a set of meeting options, wherein the committed time is from an invitee repository;

divide the set of meeting options into a manageable set of meeting options;

present the manageable set of meeting options to each invitee;

receive votes from a voting invitee to form collected votes, wherein each vote is weighted based on the vote weight of the voting invitee;

determine a leading option based on the collected votes; and

commit a leading option as a committed time for at least one invitee the meeting.

16. The data processing system of claim 15, wherein the processing unit further executes the computer usable code to transmit at least one meeting invitation to at least one invitee based on the leading option, and the vote weights are assigned based on at least one selected from a group consisting of seniority of each invitee, and disability status of each invitee.

17. The data processing system of claim 15, wherein in executing computer usable code to exclude, the processor executes computer usable code to exclude a scheduled leave of each invitee from the set of meeting options based on the scheduled leave of each invitee.

18. The data processing system of claim 15, wherein in executing computer usable code to exclude, the processor executes computer usable code to form a set of country holidays based on a set of countries associated with the plurality of invitees;

and exclude the set of country holidays from the set of meeting options.

19. The data processing system of claim 18, wherein in executing computer usable code to divide the set of meeting options into a manageable set of meeting options, the processor executes computer usable code to create meeting options having meeting option begin-times that are separated by at least one hour.

20. The data processing system of claim 15, wherein the processing unit further executes the computer usable code to receive a trump vote as a collected vote;

determine the leading option based on the trump vote, wherein the computer usable program code configured to commit is responsive to determining the leading option based on the trump vote.