Legal Instrument Management Platform

• US 20090281853A1
• Filed: 05/08/2009
• Published: 11/12/2009
• Est. Priority Date: 05/08/2008
• Status: Abandoned Application

• Current Assignee: Pramata Corp.
• Original Assignee: Pramata Corp.
• Inventors: Guhin, Thomas P., Misvaer, Christian J., Bhasin, Brijdeep S., Saklani, Praful
• Application Number:
  US12/437,742
• Publication Number:
  US 20090281853A1
• Time in Patent Office: Days
• US Class Current: 705/7
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 50/18 Legal services

Abstract

A legal instrument management system facilitates the storage and management of documents including contracts or other legal instruments. The system facilitates the review of stored documents as well as the creation of new documents. The system also provides searching capabilities to quickly identify documents that match a search query. Contract models can be structured to define how data is organized and to normalize the description of contract terms in the system. Methods are also disclosed.

Claims

1. A system for creating and managing contractual information, the system comprising:

a processing device; and

a memory storing program instructions that when executed by the processor cause the processor to generate;

a contract modeling module programmed to define a plurality of contract terms that are incorporated into a contract model, as well as to define a template that is configured to generate a draft contract;

a customer module programmed to execute a wizard associated with the contract model to receive information associated with the contract terms, validate the information, and apply the information to the template to generate the draft contract;

a contract review module programmed to import an existing contract and to identify contract terms within the existing contract; and

a user management module programmed to restrict access to the draft contract based on the contract terms.

2. The system of claim 1, wherein the contract modeling module is further programmed to define a plurality of contract categories for each contract model, and to associate at least some of the plurality of contract terms with each contract category.

3. The system of claim 1, further comprising a contracts repository storing a plurality of contracts.

4. The system of claim 3, wherein the customer module further comprises a search interface programmed to receive a search query, perform a search of the contracts repository, and generate a list of contracts in the contracts repository matching the search query.

5. The system of claim 1, wherein the contract review module is further programmed to associate the identified contract terms in the existing document with normalized contract terms.

6. The system of claim 1, wherein the user management module is further programmed to restrict access based on a user role.

7. A method of managing contractual information, the method comprising:

storing a master term list including a plurality of master terms in memory with a computing device, the plurality of master terms including at least a first master term;

storing a first document in the memory with the computing device;

outputting the first document with the computing device;

receiving with the computing device a first input identifying a first document term in the first document;

receiving with the computing device a second input identifying the first master term of the master term list; and

associating the first document term with the first master term in the memory with the computing device.

8. The method of claim 7, wherein the plurality of master terms comprise a set of normalized terms.

9. The method of claim 8, further comprising:

storing a first contract model in the memory with the computing device, the first contract model including an identifier of the contract model and a first subset of the plurality of terms that relate to the first contract model; and

associating the first document with the first contract model in the memory with the computing device.

10. The method of claim 9, further comprising:

receiving with the computing device a third input identifying a second document term of the first document;

receiving with the computing device a fourth input identifying the second document term as a non-standard document term; and

associating the second document term as a non-standard term in the memory with the computing device.

11. The method of claim 10, further comprising:

receiving a request to perform a search for documents including at least one non-standard term;

performing the search to identify the first document as including the non-standard term; and

generating a report including an identifier of the first document.

12. The method of claim 10, further comprising:

sending a request to an approver requesting review and approval of the non-standard term; and

receiving at the computing device a response from the approver including at least one of an approval or a rejection of the non-standard term.

13. The method of claim 7, further comprising:

storing a second document in the memory;

defining a contract family; and

associating the first and second documents with the contract family.

14. A method of managing contractual information, the method comprising:

storing a master term list in a memory with a computing device, the master term list identifying a plurality of contract terms;

storing a plurality of documents in the memory with the computing device;

associating document terms within the plurality of documents with the contract terms of the master list and storing the associations in the memory with the computing device to normalize the document terms;

receiving with the computing device a search request including at least one of the contract terms;

performing a search to identify a subset of the plurality of documents that match the search request; and

generating a report identifying the subset of the plurality of documents that match the search request.

15. The method of claim 14, wherein a first of the plurality of contract terms is associated with at least two document terms, wherein each of the at least two document terms include different terminology, and wherein each of the plurality of document terms have a similar meaning.

16. The method of claim 14, wherein generating a report includes generating a user interface that includes links for each of the documents in the subset, where when a link is selected by a user, the user interface displays information about the respective document.

17. The method of claim 14, wherein associating document terms further comprises storing normalized data in the memory with the computing device.

18. The method of claim 17, wherein performing the search comprises searching through the normalized data to identify document terms that match the search request and to identify the associated documents.

19. The method of claim 14, wherein the search request further comprises at least one data element for the at least one of the contract terms.

20. The method of claim 19, wherein the at least one data element is a keyword.