RULE-DRIVEN SPECIMEN TRACKING AND MANAGEMENT

• US 20100063847A1
• Filed: 03/05/2008
• Published: 03/11/2010
• Est. Priority Date: 03/08/2007
• Status: Abandoned Application

• Current Assignee: 3M Innovative Properties Company (3M Company)
• Original Assignee: 3M Innovative Properties Company (3M Company)
• Inventors: Grunes, Mitchell B., Eisenberg, Peter M.
• Application Number:
  US12/529,792
• Publication Number:
  US 20100063847A1
• Time in Patent Office: Days
• US Class Current: 705/3
• CPC Class Codes: A61B 10/0096 Casings for storing test samples A61B10/0038 and A61B10/0045 take precedence; preservation of living parts of the human or animal body A01N1/02; containers for retaining a material to be analysed B01L3/50; containers for enzymology or microbiology C12M1/16; swab-sampler being part of enzymology or microbiology container C12M1/30
• CPC Class Codes: A61B 90/98 using electromagnetic means, e.g. transponders
• CPC Class Codes: G06Q 10/0832 Special goods or special handling procedures, e.g. handling of hazardous or fragile goods
• CPC Class Codes: G06Q 10/0833 Tracking
• CPC Class Codes: G16H 10/40 for data related to laboratory analysis, e.g. patient specimen analysis
• CPC Class Codes: G16H 70/60 relating to pathologies

Abstract

Techniques are described for using radio-frequency identification (RFID) tags to track patient specimens throughout the collection and analysis of patient specimens. A series of RFID tags may be used to track the specimens starting with the collection of a patient'"'"'s tissue specimen at a surgery or examination room, through the process of preparing the specimens at a laboratory, to a specialist'"'"'s office where the specimens are analyzed, and eventually into storage where the left-over specimen materials may be archived. A database may be used to capture unique identifiers for the RFID tags and other information throughout the process.

Claims

1. A method comprising:

configuring a set of one or more rules within a specimen management system to define a route for an anatomical pathology specimen container having a radio frequency identification (RFID) tag, wherein the route includes two or more expected locations having RFID readers, and wherein the set of rules includes an expected time period for the anatomical pathology specimen container to travel between two of the expected locations on the route;

interrogating the RFID tag of the anatomical pathology specimen container with an RFID reader upon receiving the anatomical pathology specimen container at a location; and

storing a timestamp to the specimen management system to indicate the time and location of the anatomical pathology specimen container based on the interrogation.

2. The method of claim 1, further comprising automatically providing an alert when the anatomical pathology specimen container skips an expected location along the route.

3. The method of claim 1, further comprising automatically providing an alert when the anatomical pathology specimen container exceeds the expected time period.

4. The method of claim 1, wherein the specimen management system starts a timer upon interrogating the RFID tag.

5. The method of claim 1, wherein the anatomical pathology specimen container is a specimen bottle, and wherein the two or more expected locations are a surgical location and a laboratory.

6. The method of claim 1, wherein the anatomical pathology specimen container is a specimen slide, and wherein the two or more expected locations are a laboratory and a pathologist'"'"'s office.

7. The method of claim 1, further comprising configuring an expected number of anatomical pathology specimen containers for a medical procedure.

8. The method of claim 7, further comprising automatically providing an alert when an actual number of anatomical pathology specimen containers generated for the medical procedure differs from the expected number.

9. The method of claim 1, wherein configuring the set of rules comprises configuring the set of rules for a given medical procedure.

10. A system comprising:

a specimen management system having a set of one or more rules, wherein the specimen management system presents a user interface to configure the set of rules to define a route for an anatomical pathology specimen container having a radio frequency identification (RFID) tag, wherein the route includes at least two locations within a medical facility; and

an RFID station at each of the locations to interrogate the RFID tag of the anatomical pathology specimen container at the respective location,

wherein the specimen management system applies the rules to automatically provide an alert upon determining, based on the interrogation of the RFID tag at one or more of the locations, that shipment of the anatomical pathology specimen container within the medical facility fails to comply with the route defined by the set of rules.

11. The system of claim 10,

wherein the rules define an expected time period for the anatomical pathology specimen container to travel from a source location to a destination location on the route, and

wherein the specimen management system automatically provides an alert upon determining that the anatomical pathology specimen fails to arrive at the destination location within the medical facility within the expected time period.

12. The system of claim 10, wherein the specimen management system automatically provides an alert upon determining that the anatomical pathology specimen container bypassed one of the locations along the route.

13. The system of claim 10, wherein each of the RFID stations stores a timestamp to the specimen management system to indicate a time the anatomical pathology specimen container arrived at the location based on the interrogation.

14. The system of claim 10, wherein the specimen management system automatically provides an alert upon determining that the anatomical pathology specimen container exceeds the expected time period.

15. The system of claim 10, wherein the anatomical pathology specimen container is a specimen bottle, and wherein the locations include at least one surgical location and a laboratory.

16. The system of claim 10, wherein the anatomical pathology specimen container is a specimen slide, and wherein the locations include a laboratory and a pathologist'"'"'s office.

17. The system of claim 10 wherein the specimen management system presents a user interface to configure the set of rules to define an expected number of anatomical pathology specimen containers for a medical procedure for a patient.

18. The system of claim 17, wherein the specimen management system automatically provides an alert upon determining that an actual number of anatomical pathology specimen containers generated for the medical procedure differs from the expected number based on interrogation of RFID tags associated with the anatomical pathology containers at one or more of the locations.

19. The system of claim 10, wherein the user interface receive input for configuring the set of rules to define different routes for different types of medical procedures.

20. A method comprising:

configuring a set of one or more rules to define a time period between association of an anatomical pathology specimen container of a first type with a patient record within a specimen management system and association of an anatomical pathology specimen container of a second type with the patient record, wherein the anatomical pathology specimen container of the second type hold a specimen that is at least a portion of a specimen previously held by the anatomical pathology specimen container of the first type; and

providing an alert when the specimen management system detects that the anatomical pathology specimen container of a second type has not been associated with the patient record within the time period.

21. The method of claim 20, wherein the anatomical pathology specimen container of the first type comprises a specimen bottle, and wherein the anatomical pathology specimen container of the second type comprises a set of specimen blocks.

22. The method of claim 20, wherein the anatomical pathology specimen container of the first type comprises a specimen block, and wherein the anatomical pathology specimen container of the second type comprises a specimen slide.

23. The method of claim 20, wherein each of the anatomic pathology specimen containers of the first type and of the second type is associated with a respective radio frequency identification (RFID) tag, the method further comprising:

starting a timer upon in response to programming the RFID tag of the anatomical pathology specimen container of the first type to associate the RFID tag with the patient record, and

determining that the anatomical pathology specimen container of the second type has not been associated with the patient record within the defined time period upon expiration of the timer.

24. A system comprising:

an anatomical pathology specimen container of a first type having a radio frequency identification (RFID) tag;

an anatomical pathology specimen container of a second type having an RFID tag, wherein the set of anatomical pathology specimen container of the second type holds a specimen that is at least a portion of a specimen previously held by the anatomical pathology specimen container of the first type;

a specimen management system having a set of one or more rules, wherein the specimen management system presents a user interface to configure the set of rules to define a time period in which the RFID tag for the anatomical pathology specimen container of the second type is expected to be programmed using information associated with the RFID tag for the anatomical pathology specimen container of the first type.

25. The system of claim 24, the specimen management system applies the rules to automatically provide an alert upon determining that the RFID tag for the anatomical pathology specimen container of the second type has not been programmed within the time period.

26. The system of claim 24, wherein the anatomical pathology specimen container of the first type comprises a specimen bottle, and wherein the anatomical pathology specimen container of the second type comprises a specimen block.

27. The system of claim 24, wherein the anatomical pathology specimen container of the first type comprises a specimen block, and wherein the anatomical pathology specimen container of the second type comprises a specimen slide.

28. The system of claim 24, further comprising an RFID station at each of a plurality of locations within a medical facility for interrogating the RFID tags of the anatomical pathology specimen containers;

wherein the specimen management system starts a timer upon in response to one of the RFID stations programming the RFID tag of the anatomical pathology specimen container of the first type, and

wherein the specimen management system determines that the anatomical pathology specimen container of the second type has not been created within the defined time period by comparing the timer to the defined time period.

29. The system of claim 24,

wherein the RFID tags for the anatomical pathology specimen containers are programmed at different locations within a medical facility, and

wherein the defined time period represents time periods allotted for actions to be performed on the anatomical pathology specimen at the different locations.

30. A method comprising:

configuring a set of one or more rules within a specimen management system to define an expected sequence of actions to be performed with respect to a type of tissue specimen;

interrogating, at different locations within a medical facility, to retrieve information from a radio frequency identification (RFID) tag of an anatomical pathology specimen container that contains a tissue specimen corresponding to the type of tissue specimen;

storing the information for each of the interrogations to a patient record associated with the tissue specimen within the specimen management system; and

providing an alert when the specimen management system determines, based on the information, that one or more actions within the expected sequence of actions has failed to occur.

31. The method of claim 30, wherein the expected sequence of actions includes collection of an expected number of tissue specimens from a patient, and programming of RFID tags of an expected number of anatomical pathology specimen containers to contain the collected tissue specimens, further comprising:

providing an alert when the specimen management system determines that the RFID tags of the expected number of anatomical pathology specimen containers were not programmed.

32. A method comprising:

checking in a patient at a patient intake location;

associating the patient with an examination room;

storing the association within an information management system;

providing the patient with a patient identification article having a radio frequency identification (RFID) tag;

receiving the patient at an examination room;

interrogating the RFID tag of the patient identification article at the examination room to obtain patient identification information;

accessing the information management system using the patient identification information; and

providing an alert when the examination room at which the patient is received does not correspond to the examination room with which the patient was associated.

33. The method of claim 32, wherein interrogating the RFID tag of the patient identification article comprises interrogating the RFID tag with a handheld RFID reader.

34. The method of claim 32, wherein interrogating the RFID tag of the patient identification article comprises interrogating the RFID tag automatically with a doorway RFID reader as the patient enters the examination room.

35. The method of claim 32, wherein interrogating the RFID tag of the patient identification article comprises interrogating the RFID tag automatically upon the patient entering the examination room with an RFID reader located within the examination room.

36. The method of claim 32, wherein the patient identification article is a patient identification bracelet.