DOCUMENT MANAGEMENT SYSTEM

• US 20100073134A1
• Filed: 06/14/2006
• Published: 03/25/2010
• Est. Priority Date: 06/16/2005
• Status: Abandoned Application

• Current Assignee: Dai Nippon Printing Company Limited
• Original Assignee: Dai Nippon Printing Company Limited
• Inventors: Chikada, Takayuki
• Application Number:
  US11/917,538
• Publication Number:
  US 20100073134A1
• Time in Patent Office: Days
• US Class Current: 340/5.860
• CPC Class Codes: G07C 9/20 involving the use of a pass

Abstract

A document management system includes: a document to which an information storage medium is attached; an information storage medium reading device which includes a reading unit for reading document identification information and a unit for transmitting a signal to a processing device when the document identification information becomes unreadable; a portable information storage medium; a first portable information storage medium reading device; a second portable information storage medium reading device; a locking/unlocking device; and an information processing device. The information processing device includes a document information database; a taking-off document specifying unit which specifies the document identification information of the document based on the document information database; a determination unit which determines the taking-out authority from individual identification information which is received from the first portable information storage medium reading device and the document identification information; and a unit which transmits a signal for unlocking a lock state to the locking/unlocking device in such a case that a person has a taking-out authority at a time of receiving the individual identification information from the second portable information storage medium reading device.

Claims

1. A document management system for preventing a stored document from being illegally taken out of a room, comprising:

a document to which a non-contact information storage medium in which document identification information is stored is attached;

an information storage medium reading device which includes a reading unit for reading the document identification information from the information storage medium of the document stored in a document shelf without contact and a unit for transmitting a signal to a processing device when the document identification information read by the reading unit becomes unreadable;

a non-contact portable information storage medium in which individual identification information is stored;

a first portable information storage medium reading device which reads the individual identification information from the portable information storage medium of a document taking-off person who takes off the document from the document shelf;

a locking/unlocking device which controls locking/unlocking of an exit door of the room;

a second portable information storage medium reading device which is located in a vicinity of the exit door of the room; and

an information processing device which is connected to and communicates with the first portable information storage medium reading device, the second portable information storage medium reading device, the information storage medium reading device and the locking/unlocking device,

wherein the information processing device includes a document information database in which the document identification information of the information storage medium attached to the document stored in the document shelf is registered;

a document taking-out authority information database which is associated with the individual identification information and in which document identification information of a document permitted to take out is registered;

a taking-off document specifying unit which specifies the document identification information of the document taken off based on the document information database at a time of receiving the signal from the information storage medium reading device;

a determination unit which determines whether or not the document taking-off person has a taking-out authority of the document from the individual identification information received from the first portable information storage medium reading device and the document identification information of the document specified by the taking-off document specifying unit, based on the information registered in the document taking-out authority information database; and

a unit which transmits a signal for unlocking a lock state of the exit door to the locking/unlocking device in such a case that the document taking-off person is determined to have the taking-out authority in the determination unit at a time of receiving the individual identification information from the second portable information storage medium reading device.

2. The document management system according to claim 1, wherein the non-contact information storage medium is an RFID wireless tag;

the information storage medium reading device is a tag reader;

the non-contact portable information storage medium is a non-contact IC card; and

the portable information storage medium reading device is an IC card reader.