System for Consolidating Business Documents

• US 20100125617A1
• Filed: 11/18/2008
• Published: 05/20/2010
• Est. Priority Date: 11/18/2008
• Status: Abandoned Application

• Current Assignee: Andrea Alexander
• Original Assignee: Andrea Alexander
• Inventors: Alexander, Andrea
• Application Number:
  US12/273,326
• Publication Number:
  US 20100125617A1
• Time in Patent Office: Days
• US Class Current: 707/809
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

A system for tracking proprietary data relating to optical recognition technology that matches preprogrammed identifiers on paper documents with electronically entered documents in order to provide seamless association and access. This system for businesses—particularly those that order telecommunications services from a telecommunications company—enables companies to consolidate all telecommunications orders, regardless of document layout/format or document file type, into a central repository for better control over network planning and expense management.

Claims

1. A system for consolidating business documents, comprising:

sending paper service orders to scanning facility;

scanning the paper service orders;

converting the paper service orders that had been scanned into an electronic format;

reviewing and extracting data from the electronic format;

creating electronic service orders;

uploading the electronic service orders directly into a database;

matching at least one of access service requests, firm order confirmations, and design layout records together for the same service orders;

searching, viewing, extracting, and exporting data from the electronic format and the electronic service orders such that all of the data is consolidated within the central repository database; and

accessing the data.

2. The system for consolidating business documents of claim 1, further comprising reviewing and extracting the data via optical character recognition.

3. The system for consolidating business documents of claim 1, further comprising confirming that the electronic service orders and the electronic format of the paper service orders are searchable/text files.

4. The system for consolidating business documents of claim 1, further comprising placing the electronic service orders and the electronic format of the paper service orders into a unique format identified based on pre-defined rules.

5. The system for consolidating business documents of claim 4, further comprising determining parser to use based in the format identified via code.

6. The system for consolidating business documents of claim 1, further comprising determining parser to use based in the format identified via code.

7. The system for consolidating business documents of claim 3, further comprising parsing and mapping the searchable/text files to a corresponding import file.

8. The system for consolidating business documents of claim 1, further comprising parsing and mapping the searchable/text files to a corresponding import file.

9. The system for consolidating business documents of claim 7, further comprising loading the import file into the database.

10. The system for consolidating business documents of claim 1, further comprising loading the import file into the database.

11. The system for consolidating business documents of claim 1, further comprising storing the files in a unified format within the central repository database.

12. The system for consolidating business documents of claim 3, further comprising identifying the type of document and extracting the data via OCR code.

13. The system for consolidating business documents of claim 4, further comprising basing the pre-defined rules primarily on analysis of format and type of the document.

14. The system for consolidating business documents of claim 1, further comprising basing the pre-defined rules primarily on analysis of format and type of the document.

15. The system for consolidating business documents of claim 1, further comprising allowing a user to upload, attach, parse and load the documents or the files directly into a conventional software application.

16. The system for consolidating business documents of claim 1, further comprising parsing and fielding the file into the central repository database when the file is attached.

17. The system for consolidating business documents of claim 1, further comprising matching the access service requests, the firm order confirmations and the design layout records together if the access service requests, the firm order confirmations and the design layout records are for a same circuit or service.

18. The system for consolidating business documents of claim 1, further comprising allowing one telecommunication carrier to confirm claims by another telecommunications carrier regarding unpaid orders.

19. The system for consolidating business documents of claim 1, further comprising allowing one telecommunication carrier to reject claims by another telecommunications carrier regarding unpaid orders.

20. A system for consolidating business documents, comprising:

sending paper service orders to scanning facility;

scanning the paper service orders;

converting the paper service orders that had been scanned into an electronic format;

reviewing and extracting data from the electronic format;

creating electronic service orders;

uploading the electronic service orders directly into a database;

matching access service requests, firm order confirmations and design layout records together for the same service orders;

searching, viewing, extracting, and exporting data from the electronic format and the electronic service orders such that all of the data is consolidated within the central repository database;

accessing the data;

reviewing and extracting the data via optical character recognition;

confirming that the electronic service orders and the electronic format of the paper service orders are searchable/text files;

placing the electronic service orders and the electronic format of the paper service orders into a unique format identified based on pre-defined rules;

determining parser to use based in the format identified via code;

parsing and mapping the searchable/text files to a corresponding import file;

loading the import file into the database;

loading the import file into the database;

storing the files in a unified format within the central repository database;

identifying the type of document and extracting the data via OCR code;

basing the pre-defined rules primarily on analysis of format and type of the document;

allowing a user to upload, attach, parse and load the documents or the files directly into a conventional software application;

parsing and fielding the file into the central repository database when the file is attached;

matching the access service requests, the firm order confirmations and the design layout records together if the access service requests, the firm order confirmations and the design layout records are for a same circuit;

allowing one telecommunication carrier to confirm claims by another telecommunications carrier regarding unpaid orders; and

allowing one telecommunication carrier to reject claims by another telecommunications carrier regarding unpaid orders.