NOTARY DOCUMENT PROCESSING AND STORAGE SYSTEM AND METHODS

• US 20100161993A1
• Filed: 12/29/2009
• Published: 06/24/2010
• Est. Priority Date: 10/25/2006
• Status: Abandoned Application

• Current Assignee: DocVerify, Inc. (Intercontinental Exchange, Inc.)
• Original Assignee: DocVerify, Inc. (Intercontinental Exchange, Inc.)
• Inventors: Mayer, Darcy
• Application Number:
  US12/649,176
• Publication Number:
  US 20100161993A1
• Time in Patent Office: Days
• US Class Current: 713/178
• CPC Class Codes: G06F 21/64 Protecting data integrity, e.g. using checksums, certificates or signatures
• CPC Class Codes: G06F 2221/2101 Auditing as a secondary aspect
• CPC Class Codes: G06F 2221/2151 Time stamp
• CPC Class Codes: H04N 1/32112 in a separate computer file, document page or paper sheet, e.g. a fax cover sheet H04N1/32122 takes precedence
• CPC Class Codes: H04N 1/32133 on the same paper sheet, e.g. a facsimile page header
• CPC Class Codes: H04N 2201/3214 of a date
• CPC Class Codes: H04N 2201/3215 of a time or duration
• CPC Class Codes: H04N 2201/3226 of identification information or the like, e.g. ID code, index, title, part of an image, reduced-size image
• CPC Class Codes: H04N 2201/3233 of authentication information, e.g. digital signature, watermark
• CPC Class Codes: H04N 2201/3245 of image modifying data, e.g. handwritten addenda, highlights or augmented reality information
• CPC Class Codes: H04N 2201/3269 of machine readable codes or marks, e.g. bar codes or glyphs
• CPC Class Codes: H04N 2201/3277 The additional information being stored in the same storage device as the image data

Abstract

A notary document processing system and related methods are described. The system receives files uploaded by users, processes them by applying a document ID, time stamp, etc. to pages of the document, and converts them to a read only format for storage. Once the documents are processed and stored in the system, they cannot be changed by any user including the owner of the document. The system makes stored documents available to the owner or other users upon the owner'"'"'s request or permission. The system also processes files generated from short messages inputted by users and annotated versions of existing documents. The system provides a way of preserving original versions of documents to be used later for purposes of evidencing the dates and contents of documents, evidencing agreement between parties as to the contents of documents, etc. Electronic notary, electronic signature, tamper watermarking, etc. functions are also provided.

Claims

1. A computer implemented method for processing and managing documents, comprising:

receiving a document to be processed, the document including one or more pages;

receiving electronic notary journal information associated with the document from a notary;

receiving a notary form or notary information from the notary;

receiving an electronic signature for the document from one or more signers;

receiving an electronic signature from the notary;

generating document management information associated with the document, the document management information including at least a document ID;

processing the document, including applying the document ID and a time stamp on at least some of the one or more pages of the document to generate a processed document in a read-only format;

storing the processed document in association with the document management information, the electronic notary journal information, the notary form or the notary information, the electronic signatures from the signers, and the electronic signatures from the notary; and

retrieving the document based on the document management information, including retrieving the electronic notary journal information, the notary form or the notary information, the electronic signatures from the signers, and the electronic signatures from the notary.

2. The method of claim 1, wherein the electronic notary journal information includes one or more pieces of information selected from a group consisting of:

a signer'"'"'s name, address, email, and identification information, whether the signer is present, a role of the signer, a document type, a location where the document is being notarized, a document date, a document name, a document description, a client ID, a document authentication number.

3. The method of claim 1, wherein the notary form contains one or more pieces of information selected from a group consisting of:

the notary'"'"'s state and issued county, the notary'"'"'s commission number, a current date, the notary'"'"'s expiration dates, the notary'"'"'s seal, the notary'"'"'s signature, the notary'"'"'s expiration dates, the notary'"'"'s address, and the notary'"'"'s business name.

4. The method of claim 1, wherein the electronic signature of the notary includes one or more pieces of information selected from a group consisting of:

the notary'"'"'s name, the date and time the document was signed, the notary'"'"'s IP address, the notary'"'"'s email address, an electronic signature identification number, a company of the notary, and a bar code identification.

5. The method of claim 1, further comprising, prior to receiving the electronic signature from the signers, electronically notifying each signer of a request for electronic signatures for the document.

6. The method of claim 1, further comprising, prior to receiving the electronic signature from the notary, electronically notifying the notary of a request for electronic signatures for the document.

7. The method of claim 1, wherein the storing step includes applying a notary seal or the notary signature and the electronic signature of the signers to the notary form or to a predetermined page of the document.

8. The method of claim 1, wherein the storing step further includes generating a summary of the electronic signature and applying the summary to a cover page of the document, wherein the summary includes one or more pieces of information selected from a group consisting of:

a date and time, an IP address, an email address, an electronic signature transaction identification number, whether the notary witnessed the electronic signatures, and a bar code identification.

9. A computer implemented method for processing and managing documents, comprising:

receiving a document to be processed, the document including one or more pages;

receiving one or more electronic signatures from one or more signers;

generating document management information associated with the document, the document management information including at least a document ID;

processing the document, including applying the document ID and a time stamp on at least some of the one or more pages of the document to generate a processed document in a read-only format;

storing the processed document in association with the document management information and the electronic signatures; and

retrieving the document based on the document management information, including retrieving the electronic signatures.

10. The method of claim 9, wherein the step of receiving one or more electronic signatures includes:

receiving information about one or more signers from an initiator;

notifying the signers or a request for electronic signatures; and

receiving one or more electronic signatures from the signers.

11. The method of claim 9, wherein the information about the one or more signers includes one or more pieces of information selected from a group consisting of:

email addresses, mobile numbers, phone numbers, fax numbers, and physical addresses.

12. The method of claim 9, wherein each electronic signature includes one or more pieces of information selected from a group consisting of:

the signing user'"'"'s name, the date and time the document was signed, the signing'"'"'s IP address, the signing'"'"'s email address, an electronic signature transaction identification number, a company of the signing, and a bar code identification.

13. The method of claim 9, wherein the storing step further includes generating a summary of the electronic signature and applying the summary to a cover page of the document, wherein the summary includes one or more pieces of information selected from a group consisting of:

a date and time, an IP address, an email address, an electronic signature transaction identification number, and a bar code identification.

14. The method of claim 9, further comprising:

recording biometric information of the signers; and

storing the biometric information in association with the document.

15. The method of claim 14, wherein the biometric information includes one or more pieces of information selected from a group consisting of:

eye scan, hand print, voice, and facial features.

16. A computer implemented method for processing and managing documents, comprising:

receiving a document to be processed, the document including one or more pages;

generating document management information associated with the document, the document management information including at least a document ID;

processing the document, including applying the document ID and a time stamp on at least some of the one or more pages of the document to generate a processed document in a read-only format;

applying a security watermark to the processed document;

storing the processed document carrying the security watermark in association with the document management information; and

retrieving the document based on the document management information.

17. The method of claim 16, wherein the security watermark includes a program which tracks changes to the document,

wherein the program generates a visual notification when the document is changed.

18. The method of claim 17, wherein the visual notification includes a visible mark on one or more pages of the document or a separate notification.