SYSTEM AND METHOD OF ON-DEMAND DOCUMENT PROCESSING FOR A MEDICAL OFFICE

• US 20100235369A1
• Filed: 03/10/2009
• Published: 09/16/2010
• Est. Priority Date: 03/10/2009
• Status: Active Grant

• Current Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Original Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Inventors: Evanitsky, Eugene Stephen
• Granted Patent: US 8,666,935 B2
• Time in Patent Office: Days
• US Class Current: 707/756
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms

Abstract

A document processing method for a medical office includes receiving, at a server with a network interface, electronic documents from a medical office. The server includes a software application adapted to recognize an expected class of electronic documents corresponding to the medical office. The method also includes processing the electronic documents received from the medical office to extract data therefrom based on a recognition that the electronic documents belong to the expected class of electronic documents corresponding to the medical office. The method also includes automatically mapping the extracted data from the processed electronic documents to a data repository on the server. The data repository is accessible by the medical office through the network interface. The method also includes monitoring a behavior of the medical office based on access to the mapped data and electronically generating output data to the medical office based on the mapped data on the data repository and/or the monitored behavior of the medical office. The output data corresponds to operation of the medical office.

Claims

1. A document processing method for a medical office, comprising:

receiving, at a server with a network interface, at least one electronic document from a medical office, the server including a software application adapted to recognize an expected class of electronic documents corresponding to the medical office;

processing the at least one electronic document received from the medical office to extract data from the at least one electronic document based on a recognition that the at least one electronic document belongs to the expected class of electronic documents corresponding to the medical office;

automatically mapping the extracted data from the at least one processed electronic document to a data repository on the server, the data repository being accessible by the medical office through the network interface;

monitoring a behavior of the medical office based on access to the mapped data; and

electronically generating output data to the medical office based on at least one of the mapped data on the data repository and the monitored behavior of the medical office, the output data corresponding to operation of the medical office.

2. A method according to claim 1, wherein the mapped data is accessible by the medical office via the network interface to provide one of a verification and a correction of the mapped data to train the software application based on one of the verification and the correction such that a subsequently processed electronic document that is substantially similar to a previously processed electronic document from which mapped data has been one of verified and corrected to train the software application, is automatically classified in accordance with the classification of the previously processed electronic document.

3. A method according to claim 1, wherein electronically generating the output data to the medical office includes generating at least one report corresponding to operation of the medical office, the at least one report being accessible by the medical office via the network interface.

4. A method according to claim 3, wherein the at least one report corresponds to at least one of patient records, office expenses, and government compliance.

5. A method according to claim 3, wherein the at least one report is accessible to the medical office via iconic access through the network interface.

6. A method according to claim 1, wherein a plurality of service links are accessible to the medical office through the network interface, the service links being linked to web-based information related to operation of the medical office.

7. A method according to claim 1, wherein electronically generating the output data to the medical office includes generating at least one notification to the medical office, the at least one notification configured to remind the medical office of a matter relating to operation thereof.

8. A method according to claim 7, wherein the at least one notification is provided to the medical office via at least one of email, text message, and pop-up window.

9. A method according to claim 1, wherein the data repository is accessible to the medical office via iconic access through the network interface to facilitate viewing of the at least one processed electronic document.

10. A method according to claim 1, wherein processing of electronic documents includes at least one of image clean up, OCR, identification of document type, extraction of metadata, certification, and automatic mapping of metadata to the data repository.

11. A method according to claim 1, wherein the monitored behavior of the medical office corresponds to at least one of a frequency with which the medical office accesses particular mapped data, a processing of a plurality of electronic documents that are substantially similar, and a mapping of common data from a plurality of processed electronic documents.

12. A method according to claim 1, wherein the output data generated includes information corresponding to improving operation of the medical office.

13. A method according to claim 1, wherein the data repository stores the at least one processed electronic document in a protected archive to facilitate government compliance of the medical office.

14. A document processing system for a medical office, comprising:

a document services grid accessible through a network interface and adapted to receive at least one electronic document from a medical office through the network interface, the document services grid comprising;

a hosted server including a software application adapted to recognize expected electronic documents corresponding to the medical office; and

a data repository operating on the hosted server and configured to store data automatically mapped from the at least one processed electronic document based on a recognition thereof, the mapped data corresponding to operation of the medical office, wherein the document services grid is configured to generate output data to the medical office based on the mapped data.

15. A document processing system for a medical office according to claim 14, wherein the data repository is remotely accessible by the medical office through the network interface, wherein the medical office provides one of a verification and a correction of the mapped data to train the software application based on one of the verification and the correction such that a subsequently processed electronic document that is substantially similar to a previously processed electronic document from which mapped data has been one of verified and corrected to train the software application, is automatically recognized based on the previously processed electronic document.

16. A document processing method for a medical office, comprising:

receiving, at a server, at least one electronic document from a medical office, the server being hosted on a document services grid accessible through a network interface and including a software application adapted to recognize an expected class of electronic documents corresponding to the medical office;

processing at least one electronic document received from the medical office through the network interface based on a recognition that the at least one electronic document belongs to the expected class of electronic documents corresponding to the medical office;

automatically mapping data from the at least one processed electronic document to a data repository on the hosted server;

monitoring a behavior of the medical office based on access to the mapped data; and

generating at least one report based on at least one of the mapped data and the monitored behavior of the medical office, the at least one report corresponding to operation of the medical office and being accessible by the medical office via the network interface.

17. A method according to claim 16, wherein the at least one report corresponds to at least one of patient records, office expenses, and government compliance.

18. A method according to claim 16, wherein the at least one report is accessible to the medical office via iconic access through the network interface.

19. A method according to claim 16, further comprising:

generating at least one notification to the medical office, the at least one notification configured to remind the medical office of a matter relating to operation thereof.

20. A method according to claim 16, further comprising:

extracting data from the at least one processed electronic document based on the recognition that the at least one electronic document belongs to the expected class of electronic documents corresponding to the medical office.