COST ESTIMATIONS IN AN ELECTRONIC DISCOVERY SYSTEM

• US 20100250266A1
• Filed: 03/24/2010
• Published: 09/30/2010
• Est. Priority Date: 03/27/2009
• Status: Abandoned Application

• Current Assignee: Bank of America Corp.
• Original Assignee: Bank of America Corp.
• Inventors: Mayer, Michael J., Miller, Emerson D., Hobart, Eric B.
• Application Number:
  US12/730,840
• Publication Number:
  US 20100250266A1
• Time in Patent Office: Days
• US Class Current: 705/1.100
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

Embodiments of the invention relate to systems, methods, and computer program products for improved electronic discovery. More specifically, embodiments relate to providing financial cost estimate for electronic discovery requests that allow the requester to gauge financial costs at the onset of the request. In addition to providing for a cost estimate at or near the time that the request is made, further embodiments of the invention, provide for a dynamic estimate of financial cost. The dynamic financial cost estimate changes over time based on the e-discovery tasks already performed and a better assessment of the degree of further e-discovery tasks yet to be performed. As such, the dynamic financial estimate becomes a more accurate and reliable estimate the closer the e-discovery request is to completion.

Claims

1. A method for estimating cost associated with performing an electronic discovery (e-discovery) request, the method comprising:

receiving, at a computing device, a request to perform one or more e-discovery tasks, wherein the request includes criteria for performing the one or more e-discovery tasks;

determining, via a computing device processor, a cost estimate for the request based on the criteria for performing the one or more e-discovery tasks; and

storing, in computing device memory, the cost estimate.

2. The method of claim 1, wherein receiving further comprises, receiving, at the computing device, the request to perform the one or more e-discovery tasks, wherein the tasks include at least one of collecting data, processing data or reviewing data.

3. The method of claim 1, wherein receiving further comprises, receiving at the computing device, the request to perform the one or more e-discovery tasks, wherein the request includes criteria for performing the one or more e-discovery tasks, and wherein the criteria includes a quantity of custodians.

4. The method of claim 1, wherein receiving further comprises, receiving at the computing device, the request to perform the one or more e-discovery tasks, wherein the request includes criteria for performing the one or more e-discovery tasks, and wherein the criteria includes a data type associated with one or more of the e-discovery tasks.

5. The method of claim 1, wherein receiving further comprises, receiving at the computing device, the request to perform the one or more e-discovery tasks, wherein the request includes criteria for performing the one or more e-discovery tasks, and wherein the criteria includes a data type associated with one or more of the e-discovery tasks and a quantity of custodians.

6. The method of claim 4, wherein determining further comprises, determining, via the computing device processor, the cost estimate based on an e-discovery task rate and a historical average volume of data per e-discovery task and per data type.

7. The method of claim 5, wherein determining further comprises, determining, via the computing device processor, the cost estimate based on the quantity of custodians, an e-discovery task rate and a historical average volume of data per e-discovery task and per data type.

8. The method of claim 1, wherein receiving further comprises, receiving, at the computing device, the request to perform the one or more e-discovery tasks, wherein the request includes criteria for performing the one or more e-discovery tasks, and wherein the criteria includes identity of custodians.

9. The method of claim 8, wherein determining further comprises determining, via the computing device processor, the cost estimate based on historical e-discovery task data associated with the identified custodians.

10. The method of claim 1, further comprising, determining, via a computing device processor, a dynamic cost estimate at predetermined intervals during a period for performing the one or more e-discovery tasks.

11. The method of claim 10, wherein determining the dynamic cost estimate further comprises determining, via the computing device processor, the dynamic cost estimate based on a finite cost associated with e-discovery tasks performed-to-date and an estimated cost associated with future electronic tasks to be performed.

12. The method of claim 11, wherein determining the dynamic cost estimate further comprises determining, via the computing device processor, the finite cost based on a first e-discovery task rate applicable when the task was performed and determining the estimated cost based on a current e-discovery task rate.

13. The method of claim 10, further comprising generating, via a computing device processor, an invoice that includes the dynamic cost estimate.

14. The method of claim 13, wherein generating the invoice further comprises generating, via the computing device processor, the invoice that includes a cost breakdown of one or more e-discovery tasks performed to date and a rate applied to each of the electronic tasks performed.

15. The method of claim 12, wherein generating the invoice further comprises generating, via the computing device processor, the invoice that includes the cost breakdown of the one or more e-discovery tasks performed to date, wherein the e-discovery tasks include one or more of project management, data collection, data processing or data publication.

16. A method for generating an invoice for an electronic discovery (e-discovery) request, the method comprising:

determining, via a computing device processor, a finite cost associated with tasks related to an e-discovery request and performed to date;

determining, via a computing device processor, an estimated cost associated with tasks related to the e-discovery request and yet to be performed;

determining, via a computing device processor, a dynamic cost estimate based on the finite cost and the estimated cost; and

generating, via a computing device processor, an invoice associated with the e-discovery request that includes the dynamic cost estimate.

17. The method of claim 16, wherein generating the invoice further comprises generating, via the computing device, the invoice that includes a breakdown of the finite cost per e-discovery task and per one or more rates associated with each e-discovery task.

18. The method of claim 17, generating the invoice further comprises generating, via the computing device processor, the invoice that includes the breakdown of finite cost per e-discovery task, wherein the e-discovery task include one or more of project management, data collection, data processing or data publication.

19. An apparatus for estimating cost associated with performing an electronic discovery (e-discovery) request, the apparatus comprising:

a computing platform including a processor and a memory;

an e-discovery request application stored in the memory, executable by the processor and configured to receive requests to perform one or more e-discovery tasks, wherein the requests define criteria for performing the one or more e-discovery tasks; and

an e-discovery cost estimation application stored in the memory, executable by the processor and configured to determine a cost estimate for the request based on the criteria for performing the one or more e-discovery tasks.

20. The apparatus of claim 19, wherein the e-discovery request application is further configured to receive the request to perform the one or more e-discovery tasks, wherein the tasks include at least one of collecting data, processing data or reviewing data.

21. The apparatus of claim 19, wherein the e-discovery request application is further configured to receive the request to perform the one or more e-discovery tasks, wherein the requests define criteria and wherein the criteria includes a quantity of custodians.

22. The apparatus of claim 19, wherein the e-discovery request application is further configured to receive the request to perform the one or more e-discovery tasks, wherein the requests define criteria and wherein the criteria includes a data type associated with one or more of the e-discovery tasks.

23. The apparatus of claim 19, wherein the e-discovery request application is further configured to receive the request to perform the one or more e-discovery tasks, wherein the requests define criteria and wherein the criteria includes a data type associated with one or more of the e-discovery tasks and a quantity of custodians.

24. The apparatus of claim 22, wherein the e-discovery cost estimation application is further configured to determine the cost estimate based on an e-discovery task rate and a historical average volume of data per electronic discovery task and per data type.

25. The apparatus of claim 23, wherein the e-discovery cost estimation application is further configured to determine the cost estimate based on the quantity of custodians, an e-discovery task rate and a historical average volume of data per electronic discovery task and per data type.

26. The apparatus of claim 19, wherein the e-discovery request application is further configured to receive the request to perform the one or more e-discovery tasks, wherein the requests define criteria and wherein the criteria includes identity of the custodians.

27. The apparatus of claim 26, wherein the e-discovery cost estimation application is further configured to determine the cost estimate based on historical electronic discovery task data associated with the identified custodians.

28. The apparatus of claim 19, wherein the e-discovery cost estimation application is further configured to determine a dynamic cost estimate at predetermined intervals during a period for performing the one or more e-discovery tasks.

29. The apparatus of claim 28, wherein the e-discovery cost estimation application is further configured to determine the dynamic cost estimate based on a finite cost associated with e-discovery tasks performed to date and an estimated cost associated with future electronic tasks to be performed.

30. The apparatus of claim 29, wherein the e-discovery estimation application is further configured to determine the finite cost based on a first e-discovery task rate applicable when the task was performed and determine the estimated cost based on a current e-discovery task rate.

31. The apparatus of claim 28, further comprising an e-discovery invoice application stored in the memory, executable by the processor and configured to generate an invoice that includes the dynamic cost estimate.

32. The apparatus of claim 31, wherein the e-discovery invoice application is further configured to generate the invoice that includes a cost breakdown of one or more e-discovery tasks performed to date and a rate applied to each e-discovery task performed.

33. The apparatus of claim 31, wherein the e-discovery invoice application is further configured to generate the invoice that includes the cost breakdown of the one or more e-discovery tasks performed to date, wherein the e-discovery tasks include one or more of project management, data collection, data processing or data publication.

34. An apparatus for generating an invoice for an electronic discovery (e-discovery) request, the apparatus comprising:

a computing platform including a processor and a memory;

an e-discovery cost estimation application stored in the memory, executable by the processor and configured to determine a finite cost associated with performed-to-date tasks related to a e-discovery request, determine an estimated cost associated with yet-to-be performed tasks related to the e-discovery request and determine a dynamic cost estimate based on the finite cost and the estimated cost; and

an e-discovery invoice application stored in the memory, executable by the processor and configured to generate an invoice associated with the e-discovery request that includes the dynamic cost estimate.

35. The apparatus of claim 34, wherein the e-discovery invoice application is further configured to generate the invoice that includes a cost breakdown of the finite cost per e-discovery task and per one or more rates associated with each e-discovery task.

36. The apparatus of claim 34, wherein the e-discovery invoice application is further configured to generate the invoice that includes the cost breakdown of finite cost per e-discovery task, wherein the e-discovery task include one or more of project management, data collection, data processing or data publication.

37. A computer program product comprising:

a computer-readable medium comprising;

a first set of codes for causing a computer to receive a request to perform one or more e-discovery tasks, wherein the request includes criteria for performing the one or more e-discovery tasks;

a second set of codes for causing a computer to determine a cost estimate for the request based on the criteria for performing the one or more e-discovery tasks; and

a third set of codes for causing a computer to store the cost estimate in memory.

38. The computer program product of claim 37, wherein the first set of codes is further configured to cause the computer to receive the request to perform the one or more e-discovery tasks, wherein the tasks include at least one of collecting data, processing data or reviewing data.

39. The computer program product of claim 37, wherein the first set of codes is further configured to cause the computer to receive the request to perform the one or more e-discovery tasks, wherein the request includes criteria for performing the one or more e-discovery tasks, and wherein the criteria includes a quantity of custodians.

40. The computer program product of claim 37, wherein the first set of codes is further configured to cause the computer to receive the request to perform the one or more e-discovery tasks, wherein the request includes criteria for performing the one or more e-discovery tasks, and wherein the criteria includes a data type associated with one or more of the e-discovery tasks.

41. The computer program product of claim 37, wherein the first set of codes is further configured to cause the computer to receive the request to perform the one or more e-discovery tasks, wherein the request includes criteria for performing the one or more e-discovery tasks, and wherein the criteria includes a data type associated with one or more of the e-discovery tasks and a quantity of custodians.

42. The computer program product of claim 41, wherein the second set of codes is further configured to cause the computer to determine the cost estimate based on an e-discovery task rate and a historical average volume of data per e-discovery task and per data type.

43. The computer program product of claim 42, wherein the second set of codes is further configured to cause the computer to determine the cost estimate based on the quantity of custodians, an e-discovery task rate and a historical average volume of data per e-discovery task and per data type.

44. The computer program product of claim 37, wherein the first set of codes is further configured to cause the computer to receive the request to perform the one or more e-discovery tasks, wherein the request includes criteria for performing the one or more e-discovery tasks, and wherein the criteria includes identity of custodians.

45. The computer program product of claim 44, wherein the second set of codes is further configured to cause the computer to determine the cost estimate based on historical e-discovery task data associated with the identified custodians.

46. The computer program product of claim 37, further comprising a fourth set of codes for causing a computer to determine a dynamic cost estimate at predetermined intervals during a period for performing the one or more e-discovery tasks.

47. The computer program product of claim 46, wherein the fourth set of codes is further configured to cause a computer to determine the dynamic cost estimate based on a finite cost associated with e-discovery tasks performed-to-date and an estimated cost associated with future electronic tasks to be performed.

48. The computer program product of claim 47, wherein the fourth set of codes is further configured to cause a computer to determine the finite cost based on a first e-discovery task rate applicable when the task was performed and determining the estimated cost based on a current e-discovery task rate.

49. The computer program product of claim 46, further comprising a fifth set of codes for causing a computer to generate an invoice that includes the dynamic cost estimate.

50. The computer program product of claim 49, wherein the fifth set of codes is further configured to cause a computer to generate the invoice that includes a cost breakdown of one or more e-discovery tasks performed to date and a rate applied to each of the electronic tasks performed.

51. The computer program product of claim 49, wherein the fifth set of codes is further configured to cause a computer to generate the invoice that includes the cost breakdown of the one or more e-discovery tasks performed to date, wherein the e-discovery tasks include one or more of project management, data collection, data processing or data publication.