SUGGESTING PRESERVATION NOTICE AND SURVEY RECIPIENTS IN AN ELECTRONIC DISCOVERY SYSTEM

• US 20100250456A1
• Filed: 03/24/2010
• Published: 09/30/2010
• Est. Priority Date: 03/27/2009
• Status: Abandoned Application

• Current Assignee: Bank of America Corp.
• Original Assignee: Bank of America Corp.
• Inventors: Mayer, Michael J., Toomey, Brian L., Hobart, Eric B., Whalen, John N. JR.
• Application Number:
  US12/730,818
• Publication Number:
  US 20100250456A1
• Time in Patent Office: Days
• US Class Current: 705/311
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 50/18 Legal services

Abstract

Embodiments of the invention relate to systems, methods, and computer program products determining suggestive preservation notice or survey recipients in an electronic discovery system. The determination is based on a comparison of data, such as personnel data or like, associated with individuals previously identified as preservation notice or survey recipients and individuals currently added to the case, referred to as potential custodians. Additional embodiments of the invention provide for determining preservation notice recipients based additionally upon previous preservation notice and/or survey history of the potential custodians.

Claims

1. A method for suggesting potential preservation notice recipients in an electronic discovery system, the method comprising:

receiving, at computing device, first inputs that define a case;

receiving, at a computing device, second inputs that add a plurality of potential custodians to the case;

determining, via a computing device processor, from among the potential custodians, one or more suggested recipients of one or more preservation notices associated with the case, wherein the determination is based on an association between one of the potential custodians and one or more previously identified recipients of the preservation notice; and

communicating, via a computing device processor, the one or more preservation notices to one or more of the one or more suggested recipients.

2. The method of claim 1, wherein determining further comprises determining, via the computing device processor, from amongst the potential custodians, the one or more suggested recipients of the one or more preservation notices associated with the case, wherein the determination is based on the association between one of the potential custodians and the one or more previously identified recipients of the preservation notice and previous preservation notice history of the one or more potential custodians.

3. The method of claim 1, wherein determining further comprises determining, via the computing device processor, at least one match between predetermined data associated with at least one of the previous identified recipients and a potential custodian.

4. The method of claim 1, wherein determining further comprises determining, via the computing device processor, that a predefined threshold of matches exist between predetermined data associated with the at least one of the previous identified recipients and a potential custodian

5. The method of claim 3, wherein the predetermined data associated with the at least one of the previous identified recipients and the potential custodian includes one or more of employment chain-of-command, employment locale, employment classification, data source accessibility or generated data content.

6. The method of claim 3, wherein determining further comprises applying a predetermined relevancy weight value to each match of the predetermined data and summing the predetermined relevancy weight values to result in a suggested potential preservation notice recipient score.

7. The method of claim 1, further comprising selecting one or more of the suggested recipients as actual recipients prior to communicating the preservation notices.

8. The method of claim 1, wherein communicating further comprises automatically communicating, via a computing device processor, the one or more preservation notices to the one or more suggested recipients based on the determination.

9. The method of claim 1, further comprising determining, via a computing device processor, from amongst the potential custodians, one or more suggested recipients of one or more surveys associated with a case, wherein the determination is based on an association between one of the potential custodians and one or more previously identified survey recipients.

10. The method of claim 9, further comprising communicating, via a computing device processor, the one or more surveys to one or more of the one or more suggested recipients.

11. The method of claim 9, wherein determining the one or more suggested recipients of one or more surveys further comprises determining, via the computing device processor, from amongst the potential custodians, the one or more suggested recipients of the one or more surveys associated with the case, wherein the determination is based on the association between one of the potential custodians and the one or more previously identified survey recipients and previous survey history of the one or more potential custodians.

12. The method of claim 9, wherein determining one or more suggested recipients of one or more surveys further comprises determining, via the computing device processor, at least one match between predetermined data associated with at least one of the previous identified survey recipients and a potential custodian.

13. The method of claim 9, wherein determining one or more suggested recipients of one or more surveys further comprises determining, via the computing device processor, that a predefined threshold of matches exist between predetermined data associated with the at least one of the previous identified survey recipients and a potential custodian

14. The method of claim 9, wherein the predetermined data associated with the at least one of the previous identified survey recipients and the potential custodian includes one or more of employment chain-of-command, employment locale, employment classification, data source accessibility or generated data content.

15. An apparatus for suggesting potential preservation notice recipients in an electronic discovery system, the apparatus comprising:

a computing platform including a memory and at least one processor;

an electronic discovery manager application stored in the memory, executable by the at one processor and configured to receive first inputs that define a case and receive second inputs that add a plurality of potential custodians to the case; and

a suggested preservation notice recipient application stored in the memory, executable by the at least one processor and including a suggested preservation notice recipient routine configured to determine one or more suggested recipients of a preservation notice from amongst the potential custodians, wherein the determination is based on an association between one of the potential custodians and one or more previously identified recipients of the preservation notice.

16. The apparatus of claim 15, wherein the suggested preservation notice recipient routine is further configured to determine one or more suggested recipients of the preservation notice based on the association between the one of the potential custodians and the one or more previously identified recipients of the preservation notice and previous preservation notice history of the one or more suggested recipients.

17. The apparatus of claim 15, wherein the suggested preservation notice recipient routine is further configured to determine at least one match between predetermined data associated with at least one of the previous identified recipients and the potential custodian.

18. The apparatus of claim 15, wherein the suggested preservation notice recipient routine is further configured to determine that a predefined threshold of matches exist between the predetermined data associated with at least one of the previous identified recipients and the potential custodian.

19. The apparatus of claim 17, wherein the predetermined data associated with the at least one of the previous identified recipients and the potential custodian includes one or more of employment chain-of-command, employment locale, employment classification, data source accessibility or generated data content.

20. The apparatus of claim 17, wherein the suggested preservation notice recipient routine is further configured to apply a predetermined relevancy weight value to each match of the predetermined data and sum the predetermined relevancy weight values to result in a suggested potential preservation notice recipient score.

21. The apparatus of claim 17, further comprising a suggested survey recipient application stored in the memory, executable by the at least one processor and including a suggested survey recipient routine configured to determine one or more suggested survey recipients from amongst the potential custodians, wherein the determination is based on an association between one of the potential custodians and one or more previously identified survey recipients.

22. The apparatus of claim 21, wherein the suggested survey recipient routine is further configured to determine one or more suggested survey recipients based on the association between the one of the potential custodians and the one or more previously identified survey recipients and previous survey history of the one or more potential custodians.

23. The apparatus of claim 21, wherein the suggested survey recipient routine is further configured to determine at least one match between predetermined data associated with at least one of the previous identified survey recipients and the potential custodian.

24. The apparatus of claim 21, wherein the suggested survey recipient routine is further configured to determine that a predefined threshold of matches exist between the predetermined data associated with at least one of the previous identified survey recipients and the potential custodian.

25. The apparatus of claim 23, wherein the predetermined data associated with the at least one of the previous identified survey recipients and the potential custodian includes one or more of employment chain-of-command, employment locale, employment classification, data source accessibility or generated data content.

26. A computer program product comprising:

a computer-readable medium comprising;

a first set of codes for causing a computer to receive first inputs that define a case;

a second set of codes for causing a computer to receiving second inputs that add a plurality of potential custodians to the case;

a third set of codes for causing a computer to determine, from among the potential custodians, one or more suggested recipients of one or more preservation notices associated with the case, wherein the determination is based on an association between one of the potential custodians and one or more previously identified recipients of the preservation notice; and

a fourth set of codes for causing the computer to communicate the one or more preservation notices to one or more of the one or more suggested recipients.

27. The computer program product of claim 26, wherein the third set of codes is further configured to cause the computer to determine, from amongst the potential custodians, the one or more suggested recipients of the one or more preservation notices associated with the case, wherein the determination is based on the association between one of the potential custodians and the one or more previously identified recipients of the preservation notice and previous preservation notice history of the one or more potential custodians.

28. The computer program product of claim 26, wherein the third set of codes is further configured to cause the computer to determine at least one match between predetermined data associated with at least one of the previous identified recipients and a potential custodian.

29. The computer program product of claim 26, wherein the third set of codes is further configured to cause the computer to determine that a predefined threshold of matches exist between predetermined data associated with the at least one of the previous identified recipients and a potential custodian

30. The computer program product of claim 28, wherein the predetermined data associated with the at least one of the previous identified recipients and the potential custodian includes one or more of employment chain-of-command, employment locale, employment classification, data source accessibility or generated data content.

31. The computer program product of claim 28, wherein the third set of codes is further configured to cause the computer to apply a predetermined relevancy weight value to each match of the predetermined data and summing the predetermined relevancy weight values to result in a suggested potential preservation notice recipient score.

32. The computer program product of claim 26, wherein the fourth set of codes is further configured to automatically communicate the one or more preservation notices to the one or more suggested recipients based on the determination.

33. The computer program product of claim 26, further comprising a fifth set of codes for causing a computer to determine, from amongst the potential custodians, one or more suggested recipients of one or more surveys associated with a case, wherein the determination is based on an association between one of the potential custodians and one or more previously identified survey recipients.

34. The computer program product of claim 33, further comprising a sixth set of codes for causing a computer to communicate the one or more surveys to one or more of the one or more suggested recipients.

35. The computer program product of claim 33, wherein the fifth set of codes is further configured to cause the computer to determine, from amongst the potential custodians, the one or more suggested recipients of the one or more surveys associated with the case, wherein the determination is based on the association between one of the potential custodians and the one or more previously identified survey recipients and previous survey history of the one or more potential custodians.

36. The computer program product of claim 33, wherein the fifth set of codes is further configured to cause the computer to determine at least one match between predetermined data associated with at least one of the previous identified survey recipients and a potential custodian.

37. The computer program product of claim 33, wherein the fifth set of codes is further configured to cause the computer to determine that a predefined threshold of matches exist between predetermined data associated with the at least one of the previous identified survey recipients and a potential custodian

38. The computer program product of claim 36, wherein the predetermined data associated with the at least one of the previous identified survey recipients and the potential custodian includes one or more of employment chain-of-command, employment locale, employment classification, data source accessibility or generated data content.