DOCUMENT MANAGEMENT SYSTEM, DOCUMENT MANAGEMENT METHOD AND RECORDING MEDIUM

• US 20100262652A1
• Filed: 04/06/2010
• Published: 10/14/2010
• Est. Priority Date: 04/14/2009
• Status: Active Grant

• Current Assignee: Canon Kabushiki Kaisha (Canon Inc.)
• Original Assignee: Canon Kabushiki Kaisha (Canon Inc.)
• Inventors: Soga, Masaya
• Granted Patent: US 8,775,504 B2
• Time in Patent Office: Days
• US Class Current: 709/203
• CPC Class Codes: H04N 1/00204 with a digital computer or a digital computer system, e.g. an internet server programmed control between transmitter and receiver or between image input and image output device H04N1/32561
• CPC Class Codes: H04N 1/00244 with a server, e.g. an internet server fax-servers or the like for store and forward H04N1/324
• CPC Class Codes: H04N 1/32112 in a separate computer file, document page or paper sheet, e.g. a fax cover sheet H04N1/32122 takes precedence
• CPC Class Codes: H04N 2201/0039 Connection via a network
• CPC Class Codes: H04N 2201/0094 Multifunctional device, i.e. a device capable of all of reading, reproducing, copying, facsimile transception, file transception
• CPC Class Codes: H04N 2201/3214 of a date
• CPC Class Codes: H04N 2201/3215 of a time or duration
• CPC Class Codes: H04N 2201/3249 data relating to a linked page or object, e.g. hyperlink
• CPC Class Codes: H04N 2201/3274 Storage or retrieval of prestored additional information

Abstract

In a case where a user scans a document by a MFP or the like, a plurality of specific folders are determined based upon a storage history of the documents which the user has scanned in the past to produce shortcuts of the document scanned at this time in the plurality of determined specific folders.

Claims

1. A document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, wherein the server apparatus comprises:

a receiving unit configured to receive a scan document scanned by the scanner apparatus;

a storing unit configured to store the received scan document in a temporary folder;

a determining unit configured to determine a plurality of specific folders based upon a storage history of a past scan document for each user; and

a shortcut producing unit configured to produce shortcuts of the stored scan document in the plurality of specific folders.

2. A document management system according to claim 1, wherein the server apparatus further comprises:

when the client apparatus accesses the scan document stored in the temporary folder by using one of the produced shortcuts based on a user'"'"'s instruction, a copy producing unit configured to produce a copy of the accessed scan document in the specific folder in which the used shortcut exists; and

an eliminating unit configured to eliminate the shortcut which is not used and the scan document stored in the temporary folder after the copy is produced by the copy producing unit.

3. A document management system according to claim 1, wherein the server apparatus further comprises:

a number storing unit configured to store the number of storage times for each folder as the storage history of the past scan document for each user, and

wherein the determining unit determines the plurality of specific folders based upon the number of the storage times for the each folder.

4. A document management system according to claim 3,

wherein the determining unit compares the number of the storage times for the each folder with a threshold value, and determines the plurality of folders of which the number of the storage times exceed the threshold value, as the specific folder, and

wherein the server apparatus further comprises a notifying unit configured to notify the user that the received scan document is stored in the temporary folder in a case where the folder of which the number of the storage times exceeds the threshold value does not exist in the determining unit.

5. A document management system according to claim 1, wherein the server apparatus further comprises a unit configured to store scan date and time and a storage destination of the past scan document as the storage history thereof for each user, and

wherein the determining unit determines the plurality of specific folders based upon the scan date and time and the storage destination.

6. A document management system according to claim 5, wherein the determining unit determines the plurality of specific folders by acquiring patterns of the scan date and time in regard to the storage destinations and matching information of the scan date and time of the received scan document with the acquired pattern, and

wherein the server apparatus further comprises a notifying unit configured to notify the user that the received scan document is stored in the temporary folder in a case where the pattern in regard to the storage destination can not be acquired from the scan date and time or in a case where the scan date and time of the received document does not match with the acquired pattern.

8. A document management system according to claim 1, wherein the scanner apparatus comprises:

a user interface including a browser function;

a displaying unit configured to display a scan button acquired via the browser function from the server apparatus on a screen of the user interface; and

a transmitting unit configured to scan a document and transmit the scanned document to the server apparatus in a case where the user selects the scan button displayed on the screen of the user interface.

7. A document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, wherein the server apparatus comprises:

a receiving unit configured to receive a scan document scanned by the scanner apparatus;

a determining unit configured to determine a plurality of specific folders based upon a storage history of a past scan document for each user;

a producing unit configured to produce copies of the received scan document in the plurality of specific folders; and

an eliminating unit configured to, in a case where the client apparatus accesses any of copies of the scan documents based on a user'"'"'s instruction, eliminate the other copies of the scan document which are not accessed.

9. A method of controlling a document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, the method comprising the steps of:

in the server apparatus,

receiving a scan document scanned by the scanner apparatus;

storing the received scan document in a temporary folder;

determining a plurality of specific folders based upon a storage history of a past scan document for each user; and

producing shortcuts of the stored scan document in the plurality of specific folders.

10. A method of controlling a document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, the method comprising the steps of:

in the server apparatus,

receiving a scan document scanned by the scanner apparatus;

determining a plurality of specific folders based upon a storage history of a past scan document for each user; and

producing copies of the received scan document in the plurality of specific folders; and

in a case where the client apparatus accesses any of copies of the scan documents based on a user'"'"' s instruction, eliminating the other copies of the scan document which are not accessed.

11. A computer-readable recording medium having computer-executable instructions for performing a method performed in a document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, the method comprising the steps of:

in the server apparatus,

receiving a scan document scanned by the scanner apparatus;

storing the received scan document in a temporary folder;

determining a plurality of specific folders based upon a storage history of a past scan document for each user; and

producing shortcuts of the stored scan document in the plurality of specific folders.

12. A computer-readable recording medium having computer-executable instructions for performing a method performed in a document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, the method comprising the steps of:

in the server apparatus,

receiving a scan document scanned by the scanner apparatus;

determining a plurality of specific folders based upon a storage history of a past scan document for each user;

producing copies of the received scan document in the plurality of specific folder; and

in a case where the client apparatus accesses any of copies of the scan documents based on a user'"'"'s instruction, eliminating the other copies of the scan document which are not accessed.