AUTOMATICALLY MONITORING WORKING HOURS FOR PROJECTS USING INSTANT MESSENGER

• US 20100324964A1
• Filed: 06/19/2009
• Published: 12/23/2010
• Est. Priority Date: 06/19/2009
• Status: Abandoned Application

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Shah, Muhammad Afan, Talwar, Smriti, Chakra, Al, Callanan, Sean
• Application Number:
  US12/487,939
• Publication Number:
  US 20100324964A1
• Time in Patent Office: Days
• US Class Current: 705/9
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/063114 Status monitoring or status determination for a person or group
• CPC Class Codes: G06Q 10/06398 Performance of employee with respect to a job function
• CPC Class Codes: G06Q 10/1057 Benefits or employee welfare, e.g. insurance, holiday or retirement packages
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: G06Q 10/1091 Recording time for administrative or management purposes

Abstract

An automatic work monitoring system may be implemented in an instant messaging application so that employee hours can automatically be tracked and associated with projects. The work monitoring system can determine that an activity is associated with a project based on context of the activity and an employee'"'"'s work profile. The work monitoring system can determine the amount of time spent on the activity and record the amount of time in a daily work record. The work monitoring system can also update the employee'"'"'s presence information to indicate that the employee is working on the project to update the employee'"'"'s instant messaging contacts about the employees work activity.

Claims

1. A method comprising:

receiving a work profile in response to an employee request to sign in to an instant messenger application, wherein the work profile is associated with an employee;

determining, based on the work profile, a plurality of applications to monitor for activity;

detecting an activity in a first of the plurality of applications;

determining that the activity is associated with a project indicated in the work profile;

computing an amount of time that the employee worked on the project, wherein the computing is based, at least in part, on a start time and an end time of the activity; and

recording the amount of time and an identifier of the project in a daily work record.

2. The method of claim 1, wherein the work profile comprises one or more of information about projects assigned to the employee, an indication of applications to monitor for activity associated with the projects, rules for associating activities with projects and overtime rules.

3. The method of claim 1, wherein the activity comprises at least one of creating a document, editing a document, composing an email, participating in a web conference, and instant messaging.

4. The method of claim 1, wherein said determining that the activity should be associated with the project indicated in the work profile is based on context of the activity, and input from the employee, wherein the context comprises at least one of text, a file name, a calendar entry, and a contact name indicated in the activity.

5. The method of claim 1, wherein said determining that the activity is associated with the project indicated in the work profile comprises displaying an indication of the project to the employee.

6. The method of claim 1 further comprising updating presence information of the employee to indicate that the employee is working on the project.

7. The method of claim 1 further comprising:

determining that an employee has met a threshold for hours worked;

determining that overtime should be requested;

determining that overtime is allowed for the employee based on the work profile; and

granting overtime to the employee.

8. A computer program product for automatically monitoring time associated with projects, the computer program product comprising:

a computer usable medium having computer usable program code embodied therewith, the computer usable program code comprising;

computer usable program code configured to,

receive a work profile in response to an employee request to sign in to an instant messenger application, wherein the work profile is associated with an employee;

determine, based on the work profile, a plurality of applications to monitor for activity;

detect an activity in a first of the plurality of applications;

determine that the activity is associated with a project indicated in the work profile;

compute an amount of time that the employee worked on the project, wherein the computing is based, at least in part, on a start time and an end time of the activity; and

record the amount of time and an identifier of the project in a daily work record.

9. The computer program product of claim 8, wherein the work profile comprises one or more of information about projects assigned to the employee, an indication of applications to monitor for activity associated with the projects, rules for associating activities with projects and overtime rules.

10. The computer program product of claim 8, wherein the activity comprises at least one of creating a document, editing a document, composing an email, participating in a web conference, and instant messaging.

11. The computer program product of claim 8, wherein the computer usable program code being configured to determine that the activity should be associated with the project indicated in the work profile is based on context of the activity, and input from the employee, wherein the context comprises at least one of text, a file name, a calendar entry, and a contact name indicated in the activity.

12. The computer program product of claim 8, wherein the computer usable program code being configured to determine that the activity is associated with the project indicated in the work profile comprises the computer useable program code being configured to display an indication of the project to the employee.

13. The computer program product of claim 8 comprises the computer usable program code being further configured to update presence information of the employee to indicate that the employee is working on the project.

14. The computer program product of claim 8 comprises the computer usable program code being further configured to:

determine that an employee has met a threshold for hours worked;

determine that overtime should be requested;

determine that overtime is allowed for the employee based on the work profile; and

grant overtime to the employee.

15. An apparatus comprising:

a processing unit;

a network interface; and

a work activity monitor operable to,

receive a work profile in response to an employee request to sign in to an instant messenger application, wherein the work profile is associated with an employee;

determine, based on the work profile, a plurality of applications to monitor for activity;

detect an activity in a first of the plurality of applications;

determine that the activity is associated with a project indicated in the work profile;

compute an amount of time that the employee worked on the project, wherein the computing is based, at least in part, on a start time and an end time of the activity; and

record the amount of time and an identifier of the project in a daily work record.

16. The apparatus of claim 15, wherein the work profile comprises one or more of information about projects assigned to the employee, an indication of applications to monitor for activity associated with the projects, rules for associating activities with projects and overtime rules.

17. The apparatus of claim 15, wherein the work activity monitor being operable to determine that the activity should be associated with the project indicated in the work profile is based on context of the activity, and input from the employee, wherein the context comprises at least one of text, a file name, a calendar entry, and a contact name indicated in the activity.

18. The apparatus of claim 15, wherein the work activity monitor being operable to determine that the activity is associated with the project indicated in the work profile comprises the work activity monitor being operable to display an indication of the project to the employee.

19. The apparatus of claim 15 comprises the work activity monitor being further operable to update presence information of the employee to indicate that the employee is working on the project.

20. The apparatus of claim 15 comprises the work activity monitor being further operable to:

determine that an employee has met a threshold for hours worked;

determine that overtime should be requested;

determine that overtime is allowed for the employee based on the work profile; and

grant overtime to the employee.