Approach for Managing Project Schedule Data in a Project Management System

• US 20110029440A1
• Filed: 08/03/2009
• Published: 02/03/2011
• Est. Priority Date: 08/03/2009
• Status: Abandoned Application

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Motoyama, Tetsuro, Fong, Avery
• Application Number:
  US12/534,820
• Publication Number:
  US 20110029440A1
• Time in Patent Office: Days
• US Class Current: 705/301
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/103 Workflow collaboration or project management

Abstract

A project management system manages project schedule data using project task state data. The project task state data indicates the current state of project tasks and is used to determine which project tasks are to be included in a member schedule editor, member schedule reports and inspection reports. The project management system also provides support for various inspection functionality. The project management system also provides for the use of cache files to improve system performance. Cache files are used to store information for incomplete project tasks that is retrieved when member editor sessions are initiated. The project management system also uses “to do list” tasks to conspicuously identify assigned, but unscheduled, tasks to users and also provides for the restoration of meeting information in the event of database failures or file write failures.

Claims

1. A computer-implemented method for managing project schedule data in a project management system, the computer-implemented method comprising:

in response to a user logging into a task assignment editor in the project management system, wherein the task assignment editor allows users to specify assignments of members to project tasks,

initiating a task assignment editor session that includes displaying, via the task assignment editor, project task data that indicates one or more project tasks for a project, and

receiving, via the task assignment editor, task assignment data that specifies assignments of one or more members to at least one of the one or more project tasks;

detecting, via the member schedule editor, a request from the user to conclude the task assignment editor session;

in response to detecting the request from the user to conclude the task assignment editor session,

determining one or more of the one or more project tasks are incomplete project tasks,

causing task assignment data for the one or more incomplete project tasks to be stored in one or more cache files in addition to a database that stores a plurality of other task assignment data, and

concluding the task assignment editor session;

in response to the user logging into a member schedule editor in the project management system, wherein the member schedule editor allows users to specify scheduling data for project tasks,

initiating a member schedule editor session that includes retrieving from the one or more cache files, instead of the database, the task assignment data for one or more incomplete tasks that correspond to one or more specified members, and

displaying the task assignment data in the member schedule editor.

2. The computer-implemented method as recited in claim 1, further comprising:

generating one or more Web pages that contain the member schedules for the one or more specified members,

storing the one or more Web pages in association with the one or more cache files, and

in response to the user logging into a member schedule editor that allows users to specify scheduling data for project tasks, retrieving the one or more Web pages that contain the member schedules for the one or more specified members.

3. The computer-implemented method as recited in claim 1, further comprising:

in response to detecting the request from the user to conclude the task assignment editor session,

determining one or more project tasks added for a particular member during the task assignment editor session,

generating and storing new project task data that indicates the one or more project tasks added for the particular member during the task assignment editor session,

and wherein during the member schedule editor session, the new project task data is retrieved and the one or more project tasks are identified to the user as “

to do list”

project tasks that need to be scheduled.

4. The computer-implemented method as recited in claim 3, wherein the member schedule editor is configured to prevent the deletion of “

to do list”

project tasks, and wherein the task assignment editor is configured to allow deletion of “

to do list”

project tasks.

5. The computer-implemented method as recited in claim 1, further comprising:

receiving, via an inspection meeting form, inspection information that identifies a plurality of inspection materials and one or more defects in the plurality of inspection materials;

maintaining the inspection information separate from a database that stores inspection information by emailing the inspection information to a specified address to allow restoration of the inspection information in the event of a failure of the database.

6. A computer-readable medium for managing project schedule data in a project management system, the computer-readable medium carrying instructions which, when processed by one or more processors, cause:

in response to a user logging into a task assignment editor in the project management system, wherein the task assignment editor allows users to specify assignments of members to project tasks,

initiating a task assignment editor session that includes displaying, via the task assignment editor, project task data that indicates one or more project tasks for a project, and

receiving, via the task assignment editor, task assignment data that specifies assignments of one or more members to at least one of the one or more project tasks;

detecting, via the member schedule editor, a request from the user to conclude the task assignment editor session;

in response to detecting the request from the user to conclude the task assignment editor session,

determining one or more of the one or more project tasks are incomplete project tasks,

causing task assignment data for the one or more incomplete project tasks to be stored in one or more cache files in addition to a database that stores a plurality of other task assignment data, and

concluding the task assignment editor session;

in response to the user logging into a member schedule editor in the project management system, wherein the member schedule editor allows users to specify scheduling data for project tasks,

initiating a member schedule editor session that includes retrieving from the one or more cache files, instead of the database, the task assignment data for one or more incomplete tasks that correspond to one or more specified members, and

displaying the task assignment data in the member schedule editor.

7. The computer-readable medium as recited in claim 6, further comprising additional instructions which, when processed by the one or more processors, cause:

generating one or more Web pages that contain the member schedules for the one or more specified members,

storing the one or more Web pages in association with the one or more cache files, and

in response to the user logging into a member schedule editor that allows users to specify scheduling data for project tasks, retrieving the one or more Web pages that contain the member schedules for the one or more specified members.

8. The computer-readable medium as recited in claim 6, further comprising additional instructions which, when processed by the one or more processors, cause:

in response to detecting the request from the user to conclude the task assignment editor session,

determining one or more project tasks added for a particular member during the task assignment editor session,

generating and storing new project task data that indicates the one or more project tasks added for the particular member during the task assignment editor session,

and wherein during the member schedule editor session, the new project task data is retrieved and the one or more project tasks are identified to the user as “

to do list”

project tasks that need to be scheduled.

9. The computer-readable medium as recited in claim 8, wherein the member schedule editor is configured to prevent the deletion of “

to do list”

project tasks, and wherein the task assignment editor is configured to allow deletion of “

to do list”

project tasks.

10. The computer-readable medium as recited in claim 6, further comprising additional instructions which, when processed by the one or more processors, cause:

receiving, via an inspection meeting form, inspection information that identifies a plurality of inspection materials and one or more defects in the plurality of inspection materials;

maintaining the inspection information separate from a database that stores inspection information by emailing the inspection information to a specified address to allow restoration of the inspection information in the event of a failure of the database.

11. An apparatus for managing project schedule data in a project management system, the apparatus comprising a memory storing instructions which, when processed by one or more processors, cause:

in response to a user logging into a task assignment editor in the project management system, wherein the task assignment editor allows users to specify assignments of members to project tasks,

initiating a task assignment editor session that includes displaying, via the task assignment editor, project task data that indicates one or more project tasks for a project, and

receiving, via the task assignment editor, task assignment data that specifies assignments of one or more members to at least one of the one or more project tasks;

detecting, via the member schedule editor, a request from the user to conclude the task assignment editor session;

in response to detecting the request from the user to conclude the task assignment editor session,

determining one or more of the one or more project tasks are incomplete project tasks,

causing task assignment data for the one or more incomplete project tasks to be stored in one or more cache files in addition to a database that stores a plurality of other task assignment data, and

concluding the task assignment editor session;

in response to the user logging into a member schedule editor in the project management system, wherein the member schedule editor allows users to specify scheduling data for project tasks,

initiating a member schedule editor session that includes retrieving from the one or more cache files, instead of the database, the task assignment data for one or more incomplete tasks that correspond to one or more specified members, and

displaying the task assignment data in the member schedule editor.

12. The apparatus as recited in claim 11, wherein the memory stores additional instructions which, when processed by the one or more processors, cause:

generating one or more Web pages that contain the member schedules for the one or more specified members,

storing the one or more Web pages in association with the one or more cache files, and

in response to the user logging into a member schedule editor that allows users to specify scheduling data for project tasks, retrieving the one or more Web pages that contain the member schedules for the one or more specified members.

13. The apparatus as recited in claim 11, wherein the memory stores additional instructions which, when processed by the one or more processors, cause:

in response to detecting the request from the user to conclude the task assignment editor session,

determining one or more project tasks added for a particular member during the task assignment editor session,

generating and storing new project task data that indicates the one or more project tasks added for the particular member during the task assignment editor session,

and wherein during the member schedule editor session, the new project task data is retrieved and the one or more project tasks are identified to the user as “

to do list”

project tasks that need to be scheduled.

14. The apparatus as recited in claim 13, wherein the member schedule editor is configured to prevent the deletion of “

to do list”

project tasks, and wherein the task assignment editor is configured to allow deletion of “

to do list”

project tasks.

15. The apparatus as recited in claim 11, wherein the memory stores additional instructions which, when processed by the one or more processors, cause:

receiving, via an inspection meeting form, inspection information that identifies a plurality of inspection materials and one or more defects in the plurality of inspection materials;

maintaining the inspection information separate from a database that stores inspection information by emailing the inspection information to a specified address to allow restoration of the inspection information in the event of a failure of the database.