SYSTEM AND METHOD FOR IMPROVING STORAGE AND RETREIVAL OF DOCUMENTS

• US 20110093468A1
• Filed: 10/19/2009
• Published: 04/21/2011
• Est. Priority Date: 10/19/2009
• Status: Abandoned Application

• Current Assignee: Pitney Bowes Incorporated (Böwe Systec AG)
• Original Assignee: Pitney Bowes Incorporated (Böwe Systec AG)
• Inventors: Laken, Kathleen T., Mahan, Tanya Marie, Herman, Michael, Gove, Mary Jo, McAlvany, Betty B.
• Application Number:
  US12/581,448
• Publication Number:
  US 20110093468A1
• Time in Patent Office: Days
• US Class Current: 707/741
• CPC Class Codes: G06F 16/93 Document management systems

Abstract

A system and method for enhancing the storage and retrieval of documents includes employing information about documents filed in a retained document filing arrangement and information about document processing channels. The information is used in the system and method to implement a document processing channel that enhances the further storage and retrieval of document filed in the retained document filing arrangement. A controller computer may be in communications with sensors connected to the retained document filing arrangement to provided attribute data for retained documents. The document processing channels can employ scanning, digitizing and indexing.

Claims

1. A system for enhancing the storage and retrieval of documents, the system comprising:

a retained document filing arrangement to receive documents to be retained, the retained document filing arrangement including sensors configured to detect sensed attributes of documents filed in the retained document filing arrangement;

a controller computer in communications with the retained document filing arrangement sensors and configured to receive sensed attributes of documents filed in the retained document filing arrangement, the controller computer including a memory storage device configured to receive and store attribute data regarding attributes of documents filed in the retained document filing arrangement, the memory storage device further including data correlating particular filed document attributes corresponding to stored attributes of one or more document processing channels, the controller computer programmed to compare filed document attributes by processing filed document sensed attributes and stored document processing channel attributes to determine similarities of sensed document attributes and stored document processing channel attributes; and

,

wherein the memory storage device for the controller computer includes document processing channel recommendations corresponding to the filed documents in the retained document filing arrangement and the controller computer is programmed to present those document processing channel recommendations to a user based on filed document sensed attributes and stored document processing channel attributes.

2. The system of claim 1 wherein one of the document processing channels is a channel with scanning, digitizing and indexing of retained documents.

3. The system of claim 2 wherein the indexing of retained documents is at the document level.

4. The system of claim 2 wherein the indexing of retained documents is at the file level.

5. The system of claim 2 wherein one of the document processing channels is a channel with documents in cabinets indexed at the document level.

6. The system of claim 2 wherein one of the document processing channels is a channel with documents in file cabinets indexed at the file level.

8. The method of claim 6 wherein information about the document processing channels further includes data relating to filed document destruction.

9. The method of claim 6 wherein sensors are connected to the retained document filing arrangement and the input information about documents filed in a retained document filing arrangement is from the sensors.

10. The method of claim 6 wherein one of the document processing channels is a channel with scanning, digitizing and indexing of retained documents.

11. The method of claim 9 wherein the indexing of retained documents is at the document level.

12. The system of claim 9 wherein the indexing of retained documents is at the file level.

13. The system of claim 9 wherein one of the document processing channels is a channel with documents in cabinets indexed at the document level.

14. The system of claim 9 wherein one of the document processing channels is a channel with documents in file cabinets indexed at the file level.

7. A computer implemented method of enhancing the storage and retrieval of documents, the method comprising:

inputting information about documents filed in a retained document filing arrangement, the information including data regarding the volume of documents in the retained document filing arrangement and frequency of access to the documents filed in the retained document filing arrangement;

inputting information about document processing channels, the information including data relating to document preparation for filing, filed document maintenance, filed document access and filed document retrieval;

comparing the input information about documents filed in the retained document filing arrangement and the input information about document processing channels to determine similarities of input information about filed documents and input information about document processing channels; and

,

wherein the comparing step comprises correlating document processing channel attributes with filed document attributes, and wherein the comparing step further include recommending a document processing channel to a user whereby a document processing channel implementation is facilitated that enhances the further storage and retrieval of documents filed in the retained document filing arrangement.