Method And Apparatus For Propagation Of File Plans From Enterprise Retention Management Applications To Records Management Systems
First Claim
1. A computer implemented method for propagation of file plans from an enterprise retention management system (ERM) to one or more records management systems (RMS), comprising the steps of:
- providing a processor based RMS that is configured to store a plurality of records, said records comprising immutable documents with associated metadata, which need to be preserved for a certain period of time to meet companies'"'"' external (or internal) regulatory obligations;
providing a processor based ERM that is configured as a source of master data about record classification and record retention, said ERM configured to perform maintenance of record classes and retention/disposition rules and to propagate information to said RMS according to any of the following;
automatically via a connector between said ERM and said RMS;
semi-automatically via end user export of file plan information from said ERM in a form understood by RMS import tools; and
manually; and
said ERM configured to provide a mapping for translation between ERM and RMS objects to effect propagation of file plans which comprise a combination of a retention category tree, disposition schedules, and events, and which defines how records are stored and disposed of in a given RMS, from said ERM to said RMS.
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Accused Products
Abstract
Integration between Enterprise Records Management systems (ERMs) and Records Management Systems (RMSs) is provided, thus providing a robust record classification and retention schedule enforcement process in large enterprises. Typically, ERMs have been designed from the ground up to be highly scalable across multiple national and regional jurisdictions, whereas RMS'"'"'s were primarily departmental. Proper integration between ERMs and RMSs, as provided by the invention, allows corporations to deploy larger scale multi-organizational instances of RMSs, thus achieving a better level of control and significant economies of scale.
109 Citations
23 Claims
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1. A computer implemented method for propagation of file plans from an enterprise retention management system (ERM) to one or more records management systems (RMS), comprising the steps of:
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providing a processor based RMS that is configured to store a plurality of records, said records comprising immutable documents with associated metadata, which need to be preserved for a certain period of time to meet companies'"'"' external (or internal) regulatory obligations; providing a processor based ERM that is configured as a source of master data about record classification and record retention, said ERM configured to perform maintenance of record classes and retention/disposition rules and to propagate information to said RMS according to any of the following; automatically via a connector between said ERM and said RMS; semi-automatically via end user export of file plan information from said ERM in a form understood by RMS import tools; and manually; and said ERM configured to provide a mapping for translation between ERM and RMS objects to effect propagation of file plans which comprise a combination of a retention category tree, disposition schedules, and events, and which defines how records are stored and disposed of in a given RMS, from said ERM to said RMS. - View Dependent Claims (2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 23)
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18. A computer implemented apparatus for propagation of file plans from an enterprise retention management system (ERM) to one or more records management systems (RMS), comprising:
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a processor based RMS that is configured to store a plurality of records, said records comprising immutable documents with associated metadata, which need to be preserved for a certain period of time to meet companies'"'"' external (or internal) regulatory obligations; a processor based ERM that is configured as a source of master data about record classification and record retention, said ERM configured to perform maintenance of record classes and retention/disposition rules and to propagate information to said RMS according to any of the following; automatically via a connector between said ERM and said RMS; semi-automatically via end user export of file plan information from said ERM in a form understood by RMS import tools; and manually; and a mapping for translation between ERM and RMS objects to effect propagation of file plans which comprise a combination of a retention category tree, disposition schedules, and events, and which defines how records are stored and disposed of in a given RMS, from said ERM to said RMS.
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19. A computer implemented method for propagation of information from an enterprise retention management system (ERM) to one or more records management systems (RMSs) configured to store a plurality of records, said records comprising immutable documents with associated metadata, which need to be preserved for a certain period of time to meet companies'"'"' external (or internal) regulatory obligations, comprising the steps of:
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providing a processor based ERM that is configured as a source of master data about record classification and record retention, said ERM configured to perform maintenance of record classes and retention/disposition rules and to propagate information to said RMS; and said ERM configured to provide a mapping for translation between ERM and RMS objects to effect propagation of file plans which comprise a combination of a retention category tree, disposition schedules, and events, and which defines how records are stored and disposed of in a given RMS, from said ERM to said RMS.
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20. A computer implemented method for propagation of file plans from an enterprise retention management system (ERM) that is configured as a source of master data about record classification and record retention, said ERM configured to perform maintenance of record classes and retention/disposition rules and to propagate information to one or more records management systems (RMS), comprising the steps of:
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providing a processor based RMS that is configured to store a plurality of records, said records comprising immutable documents with associated metadata, which need to be preserved for a certain period of time to meet companies'"'"' external (or internal) regulatory obligations; and providing a mapping for translation between ERM and RMS objects to effect propagation of file plans which comprise a combination of a retention category tree, disposition schedules, and events, and which defines how records are stored and disposed of in a given RMS, from said ERM to said RMS.
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21. An apparatus for propagation of information from an enterprise retention management system (ERM) to one or more records management systems (RMSs) configured to store a plurality of records, said records comprising immutable documents with associated metadata, which need to be preserved for a certain period of time to meet companies'"'"' external (or internal) regulatory obligations, comprising:
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a processor based ERM that is configured as a source of master data about record classification and record retention, said ERM configured to perform maintenance of record classes and retention/disposition rules and to propagate information to said RMS; and a processor based mapping for translation between ERM and RMS objects to effect propagation of file plans which comprise a combination of a retention category tree, disposition schedules, and events, and which defines how records are stored and disposed of in a given RMS, from said ERM to said RMS.
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22. An apparatus for propagation of file plans from an enterprise retention management system (ERM) that is configured as a source of master data about record classification and record retention, said ERM configured to perform maintenance of record classes and retention/disposition rules and to propagate information to one or more records management systems (RMS), comprising:
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a processor based RMS that is configured to store a plurality of records, said records comprising immutable documents with associated metadata, which need to be preserved for a certain period of time to meet companies'"'"' external (or internal) regulatory obligations; and a processor based mapping for translation between ERM and RMS objects to effect propagation of file plans which comprise a combination of a retention category tree, disposition schedules, and events, and which defines how records are stored and disposed of in a given RMS, from said ERM to said RMS.
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Specification