USER-SPECIFIC DIGITAL DOCUMENT ANNOTATIONS FOR COLLABORATIVE REVIEW PROCESS

• US 20110154180A1
• Filed: 12/17/2009
• Published: 06/23/2011
• Est. Priority Date: 12/17/2009
• Status: Abandoned Application

• Current Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Original Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Inventors: Chlebove, Wilma Wandersleben, Shustef, Yevgeniy, Evanitsky, Eugene
• Application Number:
  US12/640,172
• Publication Number:
  US 20110154180A1
• Time in Patent Office: Days
• US Class Current: 715/233
• CPC Class Codes: G06F 16/907 Retrieval characterised by using metadata, e.g. metadata not derived from the content or metadata generated manually
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06F 40/169 Annotation, e.g. comment data or footnotes

Abstract

A reviewer opens or imports a document into a document viewer. The reviewer can then create various annotations to the document. The reviewer then has the option of assigning each annotation to a specific recipient or group of recipients. The document viewer can be implemented as a centralized application where recipients to whom annotations have been assigned are notified that a document is available for viewing. Upon receipt of this notification, recipients can log on to the document viewer to view the document containing the annotations specific to each recipient. Alternatively, the document viewer can be implemented as a stand-alone application where recipients to whom annotations have been assigned are sent the document showing only those annotations intended for each specific recipient.

Claims

1. A system for creating user specific annotations to a digital document comprising:

a computing device having a graphical user interface operably connected to a network;

a document viewer implemented by said computing device, wherein said document viewer comprises an annotation toolkit configured to allow a reviewer to create a plurality of annotations associated with said digital document, wherein said annotation toolkit allows said reviewer to assign each of said plurality of annotations to at least one specific recipient; and

a database connected to said network wherein said plurality of annotations are stored as metadata associated with said digital document for viewing only by said specific recipient to whom at least one of said plurality of annotations is assigned.

2. The system of claim 1 wherein said document viewer comprises a standalone application.

3. The system of claim 2 wherein said digital document with said plurality of annotations is distributed to each specific recipient to whom at least one of said plurality of annotations is assigned.

4. The system of claim 1 wherein said document viewer is implemented as a centralized application.

5. They system of claim 4 wherein each of said at least one specific recipient is notified that said digital document and said plurality of annotations associated with said digital document are available for viewing on said centralized application.

6. The system of claim 5 wherein said specific recipient logs in to said centralized application to view said digital document and said plurality of annotations associated with said digital document that have been assigned to said specific recipient.

7. The system of claim 1 wherein said document viewer further comprises an Optical-Character Recognition module.

8. The system of claim 1 wherein said plurality of annotations includes at least one of the following types of annotations:

a callout, a sticky note, a highlighted annotation, a drawing, and an audio type annotation.

9. The system of claim 1 wherein said annotation toolkit permits a reviewer to insert specialized annotations containing keywords and document information.

10. The system of claim 1 wherein said graphical user interface is touch responsive.

12. The method of claim 10 wherein said plurality of annotations includes at least one of callouts, sticky notes, highlighting, drawing, and audio type annotations.

13. The method of claim 10 wherein said annotation toolkit is configured to allow a reviewer to insert specialized annotations containing keywords and document information.

14. The method of claim 10 wherein said document viewer further comprises an Optical-Character Recognition module.

15. The method of claim 10 wherein said graphical user interface is touch responsive.

11. A method for creating user specific annotations comprising:

opening a digital document in a document viewer displayed on a graphical user interface, said document viewer comprising an annotation toolkit;

creating a plurality of annotations associated with said digital document utilizing said annotation toolkit;

assigning each of said plurality of annotations to at least one specific recipient to create at least one recipient assignment, wherein said plurality of annotations and said at least one recipient assignment are stored as metadata to said digital document;

distributing said digital document with said plurality of annotations and said recipient assignments to said at least one specific recipient; and

allowing said at least one specific recipient to view only those said plurality of annotations assigned to said at least one specific recipient.

16. A computer-usable medium for creating user specific annotations, said computer-usable medium embodying computer program code, said computer program code comprising computer executable instructions configured for:

opening a digital document in a document viewer displayed on a graphical user interface, said document viewer comprising an annotation toolkit;

creating a plurality of annotations associated with said digital document;

assigning each of said plurality of annotations to at least one specific recipient to create at least one recipient assignment wherein said plurality of annotations and said at least one recipient assignment are stored as metadata to said digital document;

notifying said at least one specific recipient that said document and said plurality of annotations is viewable in said document viewer; and

allowing said at least one specific recipient to log in to said document viewer to view only those said plurality of annotations assigned to said at least one specific recipient.

17. The computer-usable medium of claim 16 wherein said plurality of annotations includes at least one of callouts, sticky notes, highlighting, drawing, and audio type annotations.

18. The computer-usable medium of claim 16 wherein said annotation toolkit is configured to allow a reviewer to insert specialized annotations containing keywords and document information.

19. The computer-usable medium of claim 16 wherein said document viewer further comprises an Optical-Character Recognition module.

20. The computer-usable medium of claim 16 wherein said document viewer is displayable via a graphical user interface that is touch responsive.