Method and apparatus for automatic filling of forms with data

• US 20110271173A1
• Filed: 05/03/2010
• Published: 11/03/2011
• Est. Priority Date: 05/03/2010
• Status: Abandoned Application

• Current Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Original Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Inventors: Sándor, Ágnes, Aït-Mokhtar, Salah
• Application Number:
  US12/772,655
• Publication Number:
  US 20110271173A1
• Time in Patent Office: Days
• US Class Current: 715/226
• CPC Class Codes: G06F 40/174 Form filling; Merging

Abstract

A system and a method for filling a form are provided which take as input a user'"'"'s data file, which is configured for use in filling in forms, and an image of an original form to be filled in using the user'"'"'s personal data. Form filling rules encoded in the image are decoded and used to determine values of a plurality of fields of the form by applying the decoded rules to the user'"'"'s data. The plurality of fields of the form are filled with the determined values to generate an at least partially filled form, which is then output, e.g., to a printer or a display. The exemplary system and method are able to operate independently of the language used in the text of the form, have the capability of filling in previously unseen forms, and are particularly suited to filling in paper forms.

Claims

1. A method for filling a form comprising:

receiving a user'"'"'s personal data configured for use in filling in forms;

receiving an image of an original form to be filled in using the user'"'"'s personal data;

with a processor, decoding form filling rules encoded in the image;

determining values of a plurality of fields of the form by applying the decoded rules to the user'"'"'s data;

autofilling the plurality of fields of the form with the determined values to generate an at least partially autofilled form; and

outputting the at least partially autofilled form.

2. The method of claim 1, wherein the outputting the at least partially form comprises printing the form with the autofilled fields.

3. The method of claim 1, wherein each of a plurality of the autofilling rules define a form field region which identifies a location of a field to be filled and a filling value expression which provides a rule for determining the value of the field, based on at least one identified piece of the user'"'"'s data.

4. The method of claim 3, wherein the filling value expressions are generated from the group consisting of:

at least one string constant which retrieves a specified piece of user data;

a string operator which defines how the at least one string constant is modified before insertion in the form;

an if-then-else rule which defines how the field is to be filled if a condition is met and how the field is to be treated if the condition is not met; and

combinations thereof.

5. The method of claim 3, wherein the user'"'"'s personal data comprises a tree-structured document in which the user'"'"'s data is distributed among nodes of the tree, each piece of the user'"'"'s data being independently retrievable as a string constant value.

6. The method of claim 5, wherein the user'"'"'s data comprises an extended markup language file.

7. The method of claim 5, wherein at least one filling value expression comprises an Xpath expression for retrieving a data item of the user'"'"'s data.

8. The method of claim 5, wherein the user'"'"'s data includes at least one of a name, an address, and a date of birth of the user and wherein the at least one of the name, address, and date of birth is distributed over a plurality of nodes, whereby a part of the name, address, or data of birth is retrievable as the value of a string constant.

9. The method of claim 3, wherein the decoding comprises decoding a graphical encoding printed on the original form.

10. The method of claim 8, wherein the graphical encoding is selected at least one of a barcode, a DataGlyph, a QR code, and a Datamatrix.

11. The method of claim 1, wherein the receiving the user'"'"'s personal data comprises receiving a pre-saved file.

12. The method of claim 1 wherein a first rule is associated with a first of the fields and at least a second, different rule is associated with a second of the fields.

13. The method of claim 1, wherein the form filling rules are executed without taking into consideration text that is associated with the fields of the form.

14. The method of claim 1, further comprising scanning the original form to generate the image of the original form.

15. The method of claim 1, wherein the user'"'"'s data is configured for filling in multiple forms of different types, with different fields, independent of any language in which text of the form is expressed.

16. A computer program product comprising tangible media encoding instructions, which when executed on a computer causes the computer to perform the method of claim 1.

17. A system for automatically filling in forms comprising:

memory which stores instructions for performing the method of claim 1 and a processor in communication with the memory for executing the instructions.

18. A system for automatically filling in forms comprising:

a rule decoder which decodes auto-filling rules which have been encoded in a paper form;

a rule interpreter which applies the decoded rules to pre-saved user personal data to identify values for fields of the form;

a form filler which enters the values in respective fields of the form, whereby the form is at least partially filled in; and

a computer processor which implements the rule decoder, rule interpreter, and form filler.

19. The system of claim 18, wherein each of a plurality of auto-filling rules comprises a field region defined with its coordinates and a filling value expression, which is built from at least one item of the user data, and optionally at least one of a string constant, a string operator and an if-then-else statement.

20. The system of claim 18, wherein the auto-filling rules are encoded and printed in the form to be filled in.

21. The system of claim 18, wherein the user personal data are stored in an XML-format, and where the auto-filling rules refer to specific items of user data using Xpath notation.

22. The system of claim 18, further comprising a scanning device which scans the paper form.

23. The system of claim 18, further comprising a printer which prints the at least partially filled form.

24. In combination:

a user'"'"'s personal data file in which data items are associated with nodes of a tree structure; and

a scanned form comprising fields to be filled in based on the user'"'"'s data file, the scanned form encoding autofilling rules which, when decoded, specify filing value expressions for determining values for the fields based on the data items associated with specified ones of the nodes of the user'"'"'s data file and without reference to any of the text associated with fields of the scanned form.