SYSTEM AND APPROACH FOR MACRO-ASSISTED DOCUMENT CODING

• US 20120054604A1
• Filed: 09/01/2010
• Published: 03/01/2012
• Est. Priority Date: 09/01/2010
• Status: Abandoned Application

• Current Assignee: Hans J. Warncke-Wang
• Original Assignee: Hans J. Warncke-Wang
• Inventors: Warncke-Wang, Hans J.
• Application Number:
  US12/874,077
• Publication Number:
  US 20120054604A1
• Time in Patent Office: Days
• US Class Current: 715/255
• CPC Class Codes: G06F 40/166 Editing, e.g. inserting or deleting

Abstract

A system and approach for macro-assisted document coding (MADC). It may partially automate a document coding process by using a combination of hardware and software to increase document coding efficiency, speed and precision, with a use of macros. There may be viewer interface macros and coding interface macros. The viewer interface macros may incorporate page turning macros and single purpose macros such as, for example, document sizing or orientation for review. The coding interface macros may incorporate coding macros, recoding macros for coding that was correct but changed, and error correcting macros for coding that was incorrect. Keyboards with a few keys may be strategically located for fast coding, page turning, review, and accessing the next document for review and coding. Coding of a document may indicate its responsiveness, level of confidentiality and privilege. Coding may be used particularly for legal documents (MALDC), medical documents (MAMDC), and other kinds of documents.

Claims

1. A method for macro-assisted document coding, comprising:

viewing a document on a screen of a computer;

determining a status of the document;

coding the document to indicate the status of the document; and

wherein coding of the document is assisted with one or more coding interface macros.

2. The method of claim 1, wherein viewing of the document is assisted with one or more viewer interface macros.

3. The method of claim 2, wherein a keyboard of the computer comprises:

one or more keys for activating coding interface macros; and

one or more keys for activating viewer interface macros.

4. The method of claim 3, wherein a macro activated by a key comprises moving a mouse cursor on the screen, entering text into a field, entering mouse left or right clicks and/or entering one or more keystrokes of one or more keys on the keyboard, to effect actions for coding and/or viewing a document.

5. The method of claim 2, wherein:

coding interface macros comprise;

coding macros;

recoding macros;

single purpose macros; and

/or error correcting macros; and

viewer interface macros comprise;

page turning macros; and

/or

single purpose macros.

6. The method of claim 5, wherein coding macros code a document as to responsiveness, level of confidentiality and/or privilege.

7. The method of claim 5, wherein:

page turning macros provide one or multiple page turning of a document; and

single purpose macros provide resizing a page of a document, zooming in at a particular area of a page of a document, and/or varying an orientation of a page of a document.

8. The method of claim 2, wherein coding interface macros and viewer interface macros comprise non-anticipatory macro assisted coding, non-anticipatory macro assisted coding with look-ahead, and/or anticipatory macro assisted coding.

9. The method of claim 8, wherein non-anticipatory macro assisted coding can be seamlessly switched to anticipatory macro assisted coding without a change of viewing from one document to another document.

10. The method of claim 5, wherein:

a single page document can be pulled up for viewing and coded with less than two macros; and

a multiple page document can be pulled up for viewing and coded with less than three macros.

11. The method of claim 2, wherein a delay is introduced between coding a document and pulling up a next document so that a coded document can be verified as having correct coding before coding the next document.

12. The method of claim 2, wherein a voice command to the computer can effect a coding interface macro and/or a viewer interface macro.

13. A system for coding documents, comprising:

a processor; and

a keyboard connected to the processor; and

wherein;

the keyboard comprises one or more keys;

the one or more keys can activate a macro;

a macro performs one or more keystrokes, one or more mouse moves and/or one or more mouse click actions upon activation of the macro;

at least one of the one or more keys interacts with a coding interface; and

at least one of the one or more keys interacts with a viewing interface in instances where a document has more than one page.

14. The system of claim 13, further comprising:

a screen connected to the processor; and

wherein;

a document is displayed on the screen;

the document is evaluated for coding; and

the document is coded by pressing the one or more keys to activate a macro to code the document according to at least one macro of a group of macros comprising;

a) Non-responsive;

b) Responsive, Highly Confidential;

c) Responsive, Confidential;

d) Responsive, Public;

e) Responsive, Highly Confidential, Completely Privileged, Attorney Client;

f) Responsive, Highly Confidential, Completely Privileged, Work Product;

g) Responsive, Highly Confidential, Completely Privileged, Attorney Client and Work Product;

h) Responsive, Confidential, Completely Privileged, Attorney Client;

i) Responsive, Confidential, Completely Privileged, Work Product;

j) Responsive, Confidential, Completely Privileged, Attorney Client and Work Product;

k) Responsive, Highly Confidential, Redacted for Confidentiality;

l) Responsive, Confidential, Redacted for Confidentiality;

m) Responsive, Highly Confidential, Redacted for Privilege, Attorney Client;

n) Responsive, Highly Confidential, Redacted for Privilege, Work Product;

o) Responsive, Highly Confidential, Redacted for Privilege, Attorney Client &

Work Product;

p) Responsive, Confidential, Redacted for Privilege, Attorney Client;

q) Responsive, Confidential, Redacted for Privilege, Work Product; and

/or

r) Responsive, Confidential, Redacted for Privilege, Attorney Client and Work Product.

15. The system of claim 13, further comprising:

a screen connected to the processor; and

wherein;

a document is presented on the screen and is evaluated as to its responsiveness;

if the document is non-responsive, the document is not further considered;

if the document is responsive, the document is evaluated and determined as to its level of confidentiality; and

a macro is activated to code the document at a determined level of confidentiality.

16. The system of claim 15, wherein:

a document having a level of confidentiality or high confidentiality is reviewed for privilege;

if the document is deemed to be privileged, then a key is pressed to code the document as privileged;

if the document deemed to be completely privileged, then a key is pressed to code the document as privileged and withheld;

if the document is deemed as partially privileged and redacted for privilege, then a key is pressed to code the document as partially privileged and redacted for privilege; and

/or

if the document is deemed to be partially privileged and redacted for confidentiality, then a key is pressed to code the document as partially privileged and redacted for confidentiality.

17. The system of claim 13, wherein:

a page turning macro key is pressed to page through a document;

a single purpose macro key is pressed to go to another document; and

/or

a single purpose macro key is pressed to resize a document on the screen.

18. A system for coding documents comprising:

a keyboard connected to a computer; and

a mouse connected to the computer;

a display connected the computer;

a set of macros installed in the computer;

wherein;

at least one key of the keyboard is a hot-key;

a keystroke of a hot-key triggers a macro of the set of macros;

a macro comprises a pre-recorded or pre-programmed pattern of mouse moves, mouse clicks and/or key strokes of one or more keys; and

the macro is for facilitating viewing of a document on the display and coding the document with a keystroke of one or more hot-keys.

19. The system of claim 18, further wherein the set of macros comprises:

a subset of coding macros; and

a subset of viewer macros.

20. The system of claim 19, wherein:

the subset of coding macros comprises;

coding macros for coding a document;

recoding macros for changing coding correctly entered; and

error correcting macros for changing coding incorrectly entered; and

the subset of viewer macros comprises;

page turning macros; and

single purpose macros.

21. The system of claim 20, wherein the display comprises:

a coding and information portion; and

a document portion.

22. The system of claim 21, wherein:

the document portion is for reviewing a document;

the coding and information portion is for coding selection and information about the document; and

upon a review and determination of a coding of the document in the document portion, a keystroke on a hot-key of the keyboard enters the coding of the document.

23. The system of claim 18, wherein the keyboard comprises:

a row of three hot-keys;

the hot-key for a macro most often used is assigned to the index finger;

the remaining two hot-keys are for the next two most often used macros; and

the index finger is positioned on an end hot-key of the row of the hot-keys.

24. The system of claim 18, wherein the keyboard comprises:

a first row of hot-keys labeled sequentially 1, 2 and 3; and

a second row of hot-keys labeled sequentially 4, 5 and 6;

wherein;

the second row of keys is situated just below and approximately parallel to the first row of keys in that keys 1 and 4 are proximate to each other, keys 2 and 5 are proximate to each other, and keys 3 and 6 are proximate to each other; and

the hot-key for the macro most often used is assigned to an index finger.

25. The system of claim 24, wherein:

key 6 is assigned to an index finger of a left hand;

key 6 is a resting place for an index finger;

key 3 is also operated by the index finger;

keys 5 and 2 are operated by a middle finger; and

keys 4 and 1 are operated by a finger left of the middle finger.

26. The system of claim 24, wherein:

key 4 is assigned to an index finger of a right hand;

key 4 is a resting place for the index finger;

key 1 is also operated by the index finger;

keys 5 and 2 are operated by a middle finger; and

keys 6 and 3 are operated by a finger right of the middle finger.

27. The system of claim 25, wherein:

the four most often used macros that are not coding macros are triggered by hot keys 2, 3, 5 and 6; and

the four most often used macros that are not coding macros are page turning macros and look-ahead macros; and

coding macros are triggered by keys 4 and 1.

28. The system of claim 26, wherein:

the four most often used macros that are not coding macros are triggered by hot keys 1, 2, 4 and 5;

the four most often used macros that are not coding macros are page turning macros and look-ahead macros; and

coding macros are triggered by keys 3 and 6.

29. The system of claim 24, wherein:

keys 1 and 4 are assigned to the most commonly used coding macros; and

the remaining keys are assigned to the most commonly used page turning macros and look-ahead macros.

30. The system of claim 24, wherein:

keys 3 and 6 are assigned to the most commonly used coding macros; and

the remaining keys are assigned to the most commonly used page turning and look-ahead macros.

31. The system of claim 29, wherein the page turning macros are assigned to keys in an ascending or descending order in either a clockwise or counterclockwise pattern.

32. The system of claim 30, wherein the page turning macros are assigned to keys in an ascending or descending order in either a clockwise or counterclockwise pattern.

33. The system of claim 31, wherein the clockwise or counterclockwise pattern of the page turning macro keys further comprises two additional keys to the right of the coding macro keys so as to form a six key ascending or descending pattern.

34. The system of claim 32, wherein the clockwise or counterclockwise pattern of the page turning macro keys further comprises two additional keys to the left of the coding macro keys so as to form a six key ascending or descending pattern.

35. The system of claim 31, wherein the clockwise or counterclockwise pattern of the page turning macro keys further comprises two additional keys to the left of the coding macro keys so as to form a five key ascending or descending pattern with a look-ahead macro assigned to one of the keys.

36. The system of claim 32, wherein the clockwise or counterclockwise pattern of the page turning macro keys further comprises two additional keys to the left of the coding macro keys so as to form a five key ascending or descending pattern with a look-ahead macro assigned to one of the keys.

37. The system of claim 31, wherein the clockwise or counterclockwise pattern of the page turning macro keys further comprises two additional keys below the page turning macro keys so as to form a six key ascending or descending pattern.

38. The system of claim 32, wherein the clockwise or counterclockwise pattern of the page turning macro keys further comprises two additional keys below the page turning macro keys so as to form a six key ascending or descending pattern.

39. The system of claim 31, wherein the clockwise or counterclockwise pattern of the page turning macro keys further comprises two additional keys below the page turning macro keys so as to form a five key ascending or descending pattern with a look-ahead macro assigned to one of the keys.

40. The system of claim 32, wherein the clockwise or counterclockwise pattern of the page turning macro keys further comprises two additional keys below the page turning macro keys so as to form a five key ascending or descending pattern with a look-ahead macro assigned to one of the keys.