DOCUMENT MANAGEMENT APPARATUS AND DOCUMENT MANAGEMENT METHOD
First Claim
1. A document management apparatus that manages a version of a binder document formed by integrating a plurality of original documents, the document management apparatus comprising:
- a first determination unit configured to, when updating a binder document, determine whether there is a same original document as the original document included in a new version of the updated binder document, in the original documents included in a past version of the updated binder document; and
a storage unit configured to, when the first determination unit determines that there is the same original document in the original documents included in the binder document of the past version, store reference information regarding the same document as information corresponding to the original document included in the binder document of the new version and, when the first determination unit determines that there is not the same original document in the original documents included in the binder document of the past version, store an entity file of the original document as the information corresponding to the original document included in the binder document of the new version,wherein the reference information has a file size smaller than that of the entity file.
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Accused Products
Abstract
The file size of a binder document in a document management server that manages a version of a binder document is reduced. When updating a binder document, it is determined whether an original document included in the binder document of a past version includes a same document as an original document included in the binder document of a new version. If it is determined that the original document includes the same document, reference information regarding the same document in the binder document of the past version is stored as information corresponding to the original document of the new version. On the other hand, if it is determined that the original document does not include the same document, an entity file of the original document is stored as information corresponding to the original document of the new version.
9 Citations
12 Claims
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1. A document management apparatus that manages a version of a binder document formed by integrating a plurality of original documents, the document management apparatus comprising:
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a first determination unit configured to, when updating a binder document, determine whether there is a same original document as the original document included in a new version of the updated binder document, in the original documents included in a past version of the updated binder document; and a storage unit configured to, when the first determination unit determines that there is the same original document in the original documents included in the binder document of the past version, store reference information regarding the same document as information corresponding to the original document included in the binder document of the new version and, when the first determination unit determines that there is not the same original document in the original documents included in the binder document of the past version, store an entity file of the original document as the information corresponding to the original document included in the binder document of the new version, wherein the reference information has a file size smaller than that of the entity file. - View Dependent Claims (2, 3, 4)
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5. A document management method that manages a version of a binder document formed by integrating a plurality of original documents, the document management method comprising:
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first determining, when updating a binder document, whether there is a same original document as the original document included in a new version of the updated binder document, in the original documents included in a past version of the updated binder document; and storing reference information regarding the same document as information corresponding to the original document included in the binder document of the new version when it is first determined that there is the same original document in the original documents included in the binder document of the past version, and storing an entity file of the original document as the information corresponding to the original document included in the binder document of the new version when it is first determined that there is not the same original document in the original documents included in the binder document of the past version, wherein the reference information has a file size smaller than that of the entity file. - View Dependent Claims (6, 7, 8)
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9. A computer-readable storage medium that stores a computer-executable process, for managing a version of a binder document formed by integrating a plurality of original documents, wherein the computer-executable process enables a computer to function as an apparatus comprising:
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a first determination unit configured to, when updating a binder document, determine whether there is a same original document as the original document included in a new version of the updated binder document, in the original documents included in a past version of the updated binder document; and a storage unit configured to, when the first determination unit determines that there is the same original document in the original documents included in the binder document of the past version, store reference information regarding the same document as information corresponding to the original document included in the binder document of the new version and, when the first determination unit determines that there is not the same original document in the original documents included in the binder document of the past version, store an entity file of the original document as the information corresponding to the original document included in the binder document of the new version. - View Dependent Claims (10, 11, 12)
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Specification