SYSTEM AND METHOD FOR MANAGING THE TRACKING AND DISPENSING OF PRESCRIPTION MEDICATION

• US 20120209619A1
• Filed: 02/16/2011
• Published: 08/16/2012
• Est. Priority Date: 02/16/2011
• Status: Abandoned Application

• Current Assignee: LTC Pharmacy Solutions LLC
• Original Assignee: LTC Pharmacy Solutions LLC
• Inventors: Knotts, Larry E., Summers, David, Wright, Douglas M. Jr.
• Application Number:
  US13/028,385
• Publication Number:
  US 20120209619A1
• Time in Patent Office: Days
• US Class Current: 705/2
• CPC Class Codes: G06Q 10/0832 Special goods or special handling procedures, e.g. handling of hazardous or fragile goods
• CPC Class Codes: G06Q 10/0833 Tracking
• CPC Class Codes: G06Q 10/0875 Itemisation or classification of parts, supplies or services, e.g. bill of materials
• CPC Class Codes: G16H 20/13 delivered from dispensers
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms
• CPC Class Codes: G16H 40/67 for remote operation

Abstract

A system is provided for tracking and dispensing of prescription medication. A secure website is provided and a data communication link to a computer at each healthcare facility and pharmacy. Prescriptions are ordered from the healthcare facility computer, after which labels with machine readable code are generated by the pharmacy computer for each prescription container. A verification table is generated of all ordered prescriptions over a predetermined time to each respective healthcare facility, a reader scans the machine readable code of each prescription container, and the pharmacy computer verifies that all ordered prescriptions are sorted for delivery. The verification table of the verified prescriptions sorted for delivery is uploaded to a database. Upon delivery at the healthcare facility, the verification table is downloaded from the database, a reader scans the machine readable code of each prescription container, and the healthcare facility computer verifies that all ordered prescriptions were received.

Claims

1. A system for tracking and dispensing of medication relating to prescriptions from a pharmacy to multiple healthcare facilities, comprising:

a secure website and one or more data communication links between one or more computers at each healthcare facility and the website, and one or more data communication links between one or more computers at the pharmacy and the website, for the transfer of prescription data between the healthcare facilities and the pharmacy wherein prescriptions are ordered from the healthcare facilities via the website;

a first computer at the pharmacy for generating prescription labels for medication containers in response to the prescription data received from each healthcare facility and the labels being generated having thereon machine readable code of the prescription data including a prescription number, a patient'"'"'s name, the healthcare facility, an identification of a drug prescribed, and a medication dosage;

wherein the first computer, or a second computer in communication with the first computer, generates a verification table of the prescriptions ordered over a predetermined time period for each healthcare facility wherein the verification table is displayed on a first or second computer monitor and includes the prescription data for each healthcare facility received over the predetermined time period;

one or more first readers that are linked to the first computer, or the second computer at the pharmacy, for reading the machine readable code on the prescription labels after the medication containers have been filled and sorted by each respective healthcare facility, and wherein the first or second computer is configured with software to compare the prescription data received from the machine readable code to the prescription data on the verification table for the respective healthcare facility in order to verify that all prescriptions ordered for the respective healthcare facility have been filled and sorted for delivery;

a database containing data relative to each healthcare facility including the name and location of the healthcare facility, the name of each patient relative to each healthcare facility, medication information associated with each patient including the type and dosage of a medication, and a shipment status of the prescriptions, wherein the prescription data of the verification table is uploaded to the database from the first or second computer and the shipment status is uploaded to the database upon verification that all of the ordered prescriptions for each healthcare facility have been properly sorted for shipment; and

a third computer at the healthcare facility and one or more second readers that are linked to the third computer which is configured to access the database to download the prescription data, wherein a second verification table is displayed on a monitor linked to the third computer, and the one or more second readers are configured to read the machine readable code on the prescription labels of medication containers delivered to the healthcare facility, and the third computer is configured to compare the prescription data from the machine readable code with the prescription data in the verification table for the healthcare facility to verify that all prescriptions ordered by the healthcare facility over the predetermined time period have been received at the healthcare facility, the third computer configured to update the shipment status of the database upon receiving and reading the labels of the containers.

2. The system of claim 1, wherein the database is updated with the shipment status including a date and time of shipment from the pharmacy and an identity of a shipping entity of the prescriptions to the healthcare facility or an identity of a person at the pharmacy.

3. The system of claim 1, wherein the third computer updates the database with the shipment status including a date and time of delivery to the healthcare facility and an identity of a receiving person at the healthcare facility of the prescriptions.

4. The system of claim 1, wherein one or more computers at the healthcare facility is configured to perform an inventory of the prescription medication containers delivered to the healthcare facility outside a current prescription time cycle, based on an input of a time parameter outside the current prescription time cycle;

wherein a mobile reader is used to scan or read the machine readable code for the medication containers; and

wherein the one or more computers are configured to download prescription data of the prescriptions delivered to the healthcare facility within the current prescription time cycle, and is configured to compare the prescription data with the machine readable code data from the medical containers, to determine if any of the scanned prescription medication containers should have been discarded from the healthcare facility.

5. The system of claim 1, wherein the prescriptions are filled on a prescription time cycle for the prescriptions to be administered over and last a predetermined number of days and the system comprises one or more mobile readers that is configured for entering a time parameter that is greater than the predetermined number of days of a prescription time cycle and the one or more mobile readers read the machine readable code on the prescription labels at a healthcare facility and identifies those prescriptions that are present at the healthcare facility that were filled outside the prescription time cycle.

6. The system of claim 1, wherein the prescriptions are filled on a prescription time cycle for the prescriptions to be administered over and last a predetermined number of days and the system comprises one or more mobile readers that is configured for entering a time parameter that is equal to or less than the predetermined number of days of a prescription time cycle and the one or more mobile readers read the machine readable code on the prescription labels at a healthcare facility;

wherein the third computer is configured to compare each machine readable code with prescription data of the prescriptions delivered to the healthcare facility during the prescription time cycle; and

wherein the third computer is configured to identify those prescriptions that should be present, but are not present at the healthcare facility.

7. The system of claim 1, wherein one or more computers at the healthcare facility is configured to perform an inventory of the prescription medication containers delivered to the healthcare facility during a current prescription time cycle, based on an input of a time parameter associated with the current prescription time cycle;

wherein a mobile reader is used to scan the machine readable code for the medication containers; and

wherein the one or more computers are configured to download prescription data of the prescriptions delivered to the healthcare facility during the current prescription time cycle, and is configured to compare the prescription data from the verification table with the machine readable code data from the medical containers, to determine if all of the prescription medication containers delivered to the healthcare facility during the current prescription time cycle are present at the healthcare facility.

8. The system of claim 7, wherein the one or more computers are configured to determine that the prescription is present at the healthcare facility, based on the machine readable code data matching the prescription data from the verification table of prescriptions delivered during the current prescription time cycle.

9. The system of claim 1, wherein the label is an RFID tag and the reader is an RFID reader.

10. The system of claim 1, wherein the verification table includes a plurality of columns for the prescription data including a respective column for the prescription number, the patient name, the healthcare facility, the identification of the drug prescribed, and an inventory column to verify that the prescription has been sorted for delivery, wherein upon the first reader having scanned the machine readable code of a prescription which corresponds to prescription data in the verification table, an indicator is placed in the inventory column for the respective prescription, after which the verification table is uploaded to the database.

11. The system of claim 10, wherein upon the first reader having scanned the machine readable code of a prescription which does not correspond to prescription data in the verification table, an audible and/or visual warning is outputted to the monitor of the first computer;

and wherein upon the first reader having scanned the machine readable code of each medication container, an alert indicator is placed in the inventory column for any prescription without the indicator in the inventory column, said alert indicator as an indicator that the prescription has not been sorted for delivery.

15. The method of claim 10, further comprising:

inventorying the prescription medication containers delivered to the healthcare facility outside a current prescription time cycle, including;

inputting a time parameter outside the prescription time cycle,

scanning the machine readable code on the prescription labels for the medication containers,

downloading a verification table from the database of all of the prescription data of the prescriptions delivered to the healthcare facility within of the current prescription time cycle, and

comparing the prescription data from the verification table with the machine readable code data from the medical containers to determine if any of the scanned prescription medication containers should have been discarded from the healthcare facility.

12. A method for tracking and dispensing of medication relating to prescriptions from a pharmacy to multiple healthcare facilities, comprising:

generating prescription labels at the pharmacy for medication containers in response to prescription orders received from each healthcare facility, said labels having a machine readable code for prescription data including a prescription number, a patient'"'"'s name, the healthcare facility, an identification of a drug prescribed, and a medication dosage;

storing the prescription data on a computer;

scanning the machine readable code on the prescription labels after the medication containers have been filled and sorted according to each respective healthcare facility;

comparing the data received from the machine readable code to the stored prescription data for the respective healthcare facility in order to verify that all prescriptions ordered for the respective healthcare facility have been filled and sorted for delivery;

providing a database containing prescription data relative to each healthcare facility including a prescription number, the name and location of the healthcare facility, the name of each patient relative to each healthcare facility, medication information associated with each patient including the type and dosage for the medication, and a shipment status of the prescriptions;

updating the database with the prescription data and the shipment status upon verification that all of the ordered prescriptions for each healthcare facility have been sorted according to the respective healthcare facilities;

upon receipt of the medications at a healthcare facility, reading the machine readable code on the prescription labels of medication containers delivered to the healthcare facility;

comparing the prescription data from the machine readable code to the prescription data in the database for the healthcare facility, to verify that all prescriptions ordered by the healthcare facility over the predetermined time period have been received at the healthcare facility; and

updating the shipment status of the database upon receiving and reading the prescription labels of the medication containers.

13. The method of claim 12, further comprising updating the database with the shipment status including a date and time of shipment from the pharmacy and an identity of a shipping entity of the prescriptions to the healthcare facility.

14. The method of claim 12, further comprising updating the database with the shipment status including a date and time of delivery to the healthcare facility and an identity of a receiving entity at the healthcare facility of the prescriptions.

16. The method of claim 12, further comprising:

inventorying the prescription medication containers delivered to the healthcare facility during a current prescription time cycle, including;

inputting a time parameter associated with the current prescription time cycle,

sorting all of the medication containers delivered to the healthcare facility,

scanning the machine readable code for the medication containers,

downloading a verification table from the database of all of the prescription data of the prescriptions delivered to the healthcare facility during the current prescription time cycle, and

comparing the prescription data from the verification table with the machine readable code data from the medical containers to determine if all of the prescription medication containers delivered to the healthcare facility during the current prescription time cycle are present at the healthcare facility.

17. The method of claim 16, wherein said comparing involves determining that the prescription is present at the healthcare facility, if the machine readable code data matches the prescription data from the verification table of prescriptions delivered during the current prescription time cycle.

18. The method of claim 12, wherein the label is an RFID tag and the reader is an RFID reader.

19. The method of claim 12, wherein the verification table includes a respective column for each prescription data including the prescription number, the patient name, the healthcare facility, the identification of the drug prescribed, and an inventory column to verify that the prescription has been sorted for delivery, said method further comprising:

providing a visual indicator in the inventory column of the verification table upon the first reader having scanned the machine readable code of a prescription which corresponds to prescription data in the verification table; and

uploading the verification table to the database.

20. The method of claim 19, further comprising:

determining if the scanned or read machine readable code of a prescription does not correspond to prescription data in the verification table;

outputting an audible or visual warning to the monitor of the computer at the pharmacy if the scanned machine readable code of the prescription does not correspond to prescription data in the verification table; and

determining if a prescription within the verification table has not been identified in the inventory column after the labels for all of the medication containers have been scanned or read.

21. A method for tracking and dispensing of prescription medication from a pharmacy to multiple healthcare facilities and to patients at the facilities, comprising:

providing a machine readable code on a prescription label for a prescription having been filled at the pharmacy for each patient at each healthcare facility, wherein the machine readable code includes data relative to a prescription number and for each prescription number there is data relative to the name of the patient, name of the healthcare facility where the patient is located, identification and dosage of a medication associated with the prescription and the date the prescription was filled;

applying the prescription label with the machine readable code to a prescription medication container having the medication associated with the prescription;

sorting the prescription medication containers, having prescription labels with the machine readable code, according to the healthcare facility having ordered the prescriptions in preparation of shipping the prescription medication containers to the healthcare facilities;

providing a database including data relative to a prescription number and for each prescription number there is data relative to the name of the patient, name of the healthcare facility where the patient is located, the date the prescription was previously filled and the date the prescription was previously shipped from the pharmacy to the healthcare facility;

reading the machine readable code on the prescription labels, from one or more computers equipped with one or more first readers at the pharmacy, to verify that all the prescriptions ordered from a healthcare facility during a predetermined time duration have been properly sorted according to respective healthcare facilities;

updating the database including updating the data relative to the date the prescription was shipped to a corresponding healthcare facility;

reading the machine readable code on the prescription labels, from one or more computers equipped with one or more second readers at the healthcare, to verify that all the prescriptions ordered from a healthcare facility during the predetermined time duration have been have been received at the healthcare facility; and

updating the database including updating the data relative to the date the prescription was received at the respective healthcare facility.

22. The method of claim 21, wherein each healthcare facility orders the prescriptions for its patients according to a predetermined prescription time cycle and the method further comprises reading the machine readable code on the prescription labels at one or more timed intervals within the predetermined prescription time cycle, and from the one or more mobile readers at the healthcare facility, to determine that an inventory of the prescriptions at a respective healthcare facility does or does not include all the prescriptions ordered for the predetermined prescription time cycle, or to determine that the inventory of the prescriptions at a respective healthcare facility includes more than all the prescriptions ordered for the predetermined prescription time cycle.

23. The method of claim 22, wherein the data read or received from the machine readable code on the prescription labels during the predetermined prescription time cycle is compared to the data in the database to determine that the inventory of the prescriptions at a respective healthcare facility does or does not include all the prescriptions ordered for the predetermined prescription time cycle, or to determine that the inventory of the prescriptions at a respective healthcare facility includes more than all the prescriptions ordered for the predetermined prescription time cycle.

24. A container for holding prescription medication, comprising:

a plurality of compartments, each compartment configured to hold the prescription medication;

a backing surface configured to enclose each of the compartments, said backing surface configured to extend from a first edge to a second edge along the container; and

a prescription label generated with a machine readable code of prescription data related to the prescription medication, said prescription label positioned on the container and spaced from the backing surface by at least a minimum separation from the second edge.

25. The container of claim 24, wherein the backing surface is made from a metallic material, wherein the prescription label is an RFID tag configured to be read by an RFID reader and wherein the minimum separation is adjusted such that the metallic backing surface does not interfere when the RFID tag is read.