SYSTEM AND METHOD FOR ARCHIVING EMAILS

• US 20120233130A1
• Filed: 03/11/2011
• Published: 09/13/2012
• Est. Priority Date: 03/11/2011
• Status: Abandoned Application

• Current Assignee: CSS Corp. Private Limited
• Original Assignee: CSS Corp. Private Limited
• Inventors: Vedachalam, Nagarajan, Canniappin, Rukumani
• Application Number:
  US13/046,185
• Publication Number:
  US 20120233130A1
• Time in Patent Office: Days
• US Class Current: 707/673
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]

Abstract

A method and system for storing and distributing emails in an organization having a plurality of email users. The method comprises the steps of: Encrypting and compressing emails from at least one email collection center and transferring said encrypted and compressed emails through a network based system; extracting, decrypting and indexing the contents, properties and any attachments of the emails transferred from the at least one email collection center; and providing an archival access application by which individual users are able to conduct term-based searches for and retrieve one or more specific ones of their own indexed emails via multiple web clients, wherein the terms of said term-based searches include one or more terms associated with one or more of at least the subject, sender, recipient, body and attachments of the indexed emails.

Claims

1. A method for storing and distributing emails in an organization having a plurality of email users, comprising the steps of:

encrypting and compressing emails from at least one email collection center and transferring said compressed and encrypted emails through a network based system;

extracting, decrypting and indexing the contents, properties and any attachments of the emails transferred from the at least one email collection center; and

providing an archival access application by which individual users are able to conduct term-based searches for and retrieve one or more specific ones of their own indexed emails via multiple web clients, wherein the terms of said term-based searches include one or more terms associated with one or more of at least the subject, sender, recipient, body and attachments of the indexed emails.

2. The method of claim 1, further comprising the step of balancing demand on the web clients by multiple users.

3. The method of claim 1, wherein only one or more select users are able to search for and retrieve any of the indexed emails.

4. The method of claim 3, wherein the one or more select users is a system administrator.

5. The method of claim 1, wherein the step of decrypting, extracting and indexing emails is carried out via multiple indexing engines operating in parallel.

6. The method of claim 1, further comprising the step of separating and separately storing the attachments of indexed emails.

7. The method of claim 6, wherein the step of separating and separately storing the attachments of indexed emails further comprises maintaining in the indexed emails any hyperlinks to the separated and separately stored attachments.

8. The method of claim 6, where the step of separately storing the attachments of the indexed emails comprises storing said attachments in archival storage.

9. A system for storing and distributing emails in an organization having a plurality of email users, comprising:

at least one email collection center from which emails are encrypted and compressed;

a network-based system through which the compressed and encrypted emails are transferred for storage;

multiple indexing engines, operating in parallel, to decrypt, extract and index the contents, properties and any attachments of the emails transferred from the at least one email collection center through a network to a storage system; and

an archival access application by which individual users are able to conduct term-based searches for and retrieve one or more specific ones of their own indexed emails via multiple web clients, wherein the terms of said term-based searches include one or more terms associated with one or more of at least the subject, sender, recipient, body and attachments of the indexed emails.

10. The system of claim 9, further comprising at least one load balancer for balancing user demands on the said multiple web clients.

11. The system of claim 9, wherein only one or more select users are able to search for and retrieve any of the indexed emails.

12. The system of claim 11, wherein the one or more select users is a system administrator.

13. The system of claim 9, wherein further the attachments of indexed emails are separated, and stored separately from, the indexed emails.

14. The system of claim 13, wherein any hyperlinks in the indexed emails to the separated and separately stored attachments are maintained.

15. The system of claim 13, wherein the attachments of the indexed emails are separately stored in archival storage.