Notifying Participants that a Conference is Starting

• US 20120246229A1
• Filed: 03/21/2011
• Published: 09/27/2012
• Est. Priority Date: 03/21/2011
• Status: Abandoned Application

• Current Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Original Assignee: Microsoft Corporation
• Inventors: Carr, Timothy, Noris, Elia, King, Brian Douglas
• Application Number:
  US13/052,884
• Publication Number:
  US 20120246229A1
• Time in Patent Office: Days
• US Class Current: 709/204
• CPC Class Codes: H04L 12/1818 Conference organisation arrangements, e.g. handling schedules, setting up parameters needed by nodes to attend a conference, booking network resources, notifying involved parties
• CPC Class Codes: H04L 12/185 with management of multicast group membership
• CPC Class Codes: H04M 3/565 relating to time schedule aspects

Abstract

A conferencing service enables users to schedule telecommunication conferences. At the time when the host of a previously scheduled conference joins the conference, one or more participants of the conference do not have active communication sessions with the conferencing service. In response to the host joining the conference, the conferencing service notifies such participants that the conference is starting. Because the conferencing service notifies these participants that the conference is starting, it may be unnecessary for these participants to wait on hold for the host to join the conference.

Claims

1. A method comprising:

receiving a first host join request at a conferencing system, the first host join request indicating that a host of a conference wants to join the conference, a first participant of the conference not having an active communication session with the conferencing system when the conferencing system receives the first host join request; and

in response to receiving the first host join request, notifying, by the conferencing system, the first participant that the conference is starting.

2. The method of claim 1, wherein notifying the first participant comprises making a telephone call to the first participant.

3. The method of claim 2, further comprising:

joining the telephone call to the conference when the first participant answers the telephone call.

4. The method of claim 1, further comprising:

receiving scheduling input at the conferencing system before receiving the first host join request, the scheduling input indicating a time at which the conference is scheduled to occur.

5. The method of claim 4, wherein the conferencing system receives the first host join request after the time at which the conference is scheduled to occur.

6. The method of claim 4,

wherein the scheduling input indicates a recurrence schedule for the conference, the recurrence schedule for the conference indicating a periodic basis on which the conference recurs;

and

wherein the method further comprises;

receiving a second host join request at the conferencing system, the second host join request indicating that the host wants to join a recurrence of the conference, the first participant not having an active communication session with the conferencing system when the conferencing system receives the second host join request; and

in response to receiving the second host join request, notifying the first participant that that recurrence of the conference is starting.

7. The method of claim 1, further comprising:

receiving, by the conferencing system, a notification request for the first participant before receiving the first host join request, the conferencing system notifying the first participant that the conference is starting because the conferencing system has received the notification request for the first participant.

8. The method of claim 7, further comprising:

receiving a first participant join request at the conferencing system, the conferencing system receiving the first participant join request from a first communication device, the first communication device associated with the first participant, the conferencing system receiving the first participant join request before receiving the first host join request; and

after receiving the first participant join request, notifying the first participant that the conference has not yet started.

9. The method of claim 8, further comprising:

establishing an initial communication session between the first communication device and the conferencing system, the conferencing system receiving the first participant join request during the initial communication session, the conferencing system receiving the notification request for the first participant during the initial communication session; and

terminating the initial communication session before the conferencing system receives the first host join request.

10. The method of claim 9,

wherein establishing the initial communication session comprises receiving a telephone call from the first communication device;

and

wherein notifying the first participant that the conference has not yet started comprises sending voice data to the first communication device, the voice data representing a vocal message indicating that the conference has not yet started; and

wherein receiving the first participant join request comprises receiving a sequence of touch-tones representing a participant passcode for the conference.

11. The method of claim 8, further comprising:

receiving a second participant join request at the conferencing system, the conferencing system receiving the second participant join request from a second communication device, the second communication device associated with a second participant of the conference, the conferencing system receiving the second participant join request prior to receiving the first host join request, the second participant not having an active communication session with the conferencing system when the conferencing system receives the first host join request,

wherein the conferencing system does not receive a notification request for the second participant before receiving the first host join request and the conferencing system does not notify the second participant that the conference is starting because the conferencing system did not receive a notification request for the second participant before receiving the first host join request.

12. The method of claim 1, further comprising:

establishing a second communication session, the second communication session being between the conferencing system and a second communication device, the second communication device associated with a second participant of the conference;

receiving a second participant join request at the conferencing system, the conferencing system receiving the second participant join request from the second communication device during the second communication session, the conferencing system receiving the second participant join request prior to receiving the first host join request, the conferencing system receiving the first host join request before the second communication session terminates; and

joining the second communication session to the conference.

13. A conferencing system comprising:

one or more computer storage media that store computer-executable instructions; and

a processing unit that reads the computer-executable instructions from the one or more computer storage media and executes the computer-executable instructions, execution of the computer-executable instructions by the processing unit configuring the conferencing system to;

receive a notification request from a first participant of a conference that was previously scheduled;

receive a host join request after receiving the notification request, the host join request indicating that a host of the conference wants to join the conference, the first participant not having a communication session with the conferencing system at a time that the conferencing system receives the host join request; and

in response to receiving the host join request, notifying the first participant that the conference is starting.

14. The conferencing system of claim 13, wherein receiving the notification request comprises receiving notification preference data from the first participant, the notification preference data indicating a manner in which the first participant wants to be notified that the conference is starting;

and

wherein notifying the first participant that the conference is starting comprises notifying the first participant that the conference is starting in the manner in which the first participant wants to be notified that the conference is starting.

15. The conferencing system of claim 14, wherein notifying the first participant comprises sending a text message or an instant message to the first participant.

16. The conferencing system of claim 13, wherein the notification request comprises a series of touch-tones received from a telephone associated with the first participant.

17. The conferencing system of claim 13, wherein execution of the computer-executable instructions by the processing unit configures the conferencing system to:

establish a first communication session, the first communication session being between a first communication device and the conferencing system, the first communication device associated with the host;

establish a second communication session after the conferencing system receives the host join request, the second communication session being between a second communication device and the conferencing system, the second communication device associated with the first participant;

using the first communication session to send media data of the conference to the first communication device;

using the second communication session to send the media data of the conference to the second communication device.

18. The conferencing system of claim 17, wherein the media data of the conference includes one or more of:

voice data, videoconferencing data, instant messaging data, and online meeting data.

19. The conferencing system of claim 13, wherein the conferencing system receives the notification request through a web services interface.

20. A computer storage medium that stores computer-executable instructions, execution of the computer-executable instructions by a processing unit of a conferencing system configuring the conferencing system to:

receive scheduling input for a conference, the scheduling input indicating a time at which the conference is scheduled to occur, the scheduling input indicating a first participant of the conference and a second participant of the conference;

receive a first telephone call from a first communication device at approximately the time at which the conference is scheduled to occur, the first communication device associated with the first participant;

receive a first participant join request from the first communication device during the first telephone call, the first participant join request indicating that the first participant wants to join the conference;

determine, in response to receiving the first participant join request, that a host of the conference has not yet joined the conference;

place the first telephone call on hold in response to determining that the host has not yet joined the conference;

receive a notification request from the first participant during the first telephone call while the first telephone call is on hold;

terminating the first telephone call after receiving the notification request;

receive a host join request after terminating the first telephone call, the conferencing system receiving the host join request after the time at which the conference is scheduled to occur, the host join request indicating that the host of the conference wants to join the conference;

in response to receiving the host join request, determining that the conferencing system has received the notification request from the first participant but has not received a notification request from the second participant;

in response to determining that the conferencing system has received the notification request from the first participant but not the second participant, making a second telephone call to the first participant and not making a telephone call to the second participant;

sending voice data of the conference to the first communication device through the second telephone call, the voice data of the conference representing sounds received from a communication device associated with the host and communication devices associated with other participants of the conference.