POST MEETING PROCESSING

• US 20130060594A1
• Filed: 09/06/2011
• Published: 03/07/2013
• Est. Priority Date: 09/06/2011
• Status: Abandoned Application

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Motoyama, Tetsuro
• Application Number:
  US13/226,334
• Publication Number:
  US 20130060594A1
• Time in Patent Office: Days
• US Class Current: 705/7.21
• CPC Class Codes: G06Q 10/1097 Task assignment

Abstract

A meeting system is provided for managing or otherwise facilitating meetings. In an embodiment, the meeting system automatically determines a plurality of meeting options at times during which the meeting may take place. The meeting system ranks the meeting options based on participant availability. In another embodiment, the meeting system receives planning data before the meeting begins. The planning data may include decision items, which identify decision to be made during the meeting, and action items, which identify tasks to be assigned during the meeting. The meeting system automatically presents the decision items and action items to participants during the meeting. In another embodiment, the meeting system receives user input that assigns action items to a particular person. The meeting system updates the schedule of the particular person by adding the action item.

Claims

1. A system comprising:

one or more processors;

one or more non-transitory computer-readable media coupled to the one or more processors and storing instructions, which, when executed by the one or more processors cause;

presenting an action item to a participant of a meeting;

wherein the action items identifies a task to be assigned during the meeting;

receiving, from the participant of the meeting, input that identifies a person to whom the task should be assigned;

in response receiving the input that identifies a person to whom the task should be assigned, updating the schedule of the person to include task information associated with the task.

2. The system of claim 1, wherein the task information identifies the task to be performed and the target date for completion of the task.

3. The system of claim 1, wherein instructions for updating the schedule of the person to include task information associated with the task comprises instructions for adding the task information to a to-do list associated with the person.

4. The system of claim 2, wherein instructions for updating the schedule of the person to include task information associated with the task comprises instructions for generating automatic reminders to remind the person of the target date for completion of the task.

5. The system of claim 1, wherein the person to whom the task should be assigned is not a participant of the meeting.

6. The system of claim 1, wherein the person to whom the task should be assigned is a participant of the meeting.

7. The system of claim 1, wherein the instructions, when executed by one or more processors, further cause:

generating meeting record data after the meeting has concluded;

wherein the meeting record data includes the task information associated with the task;

sending the meeting record data to one or more participants of the meeting.

8. The system of claim 7, wherein the instructions, when executed by one or more processors, further cause:

determining the action items that have been presented to the user during the particular scheduled meeting have not been assigned after the meeting has concluded;

in response to determining the decision items and the action items that have been presented to the user during the particular scheduled meeting have not been updated after the meeting has concluded, notifying the user that the meeting planning form is incomplete.

9. One or more non-transitory computer-readable media storing instructions, which, when executed by one or more processors cause:

presenting an action item to a participant of a meeting;

wherein the action items identifies a task to be assigned during the meeting;

receiving, from the participant of the meeting, input that identifies a person to whom the task should be assigned;

in response receiving the input that identifies a person to whom the task should be assigned, updating the schedule of the person to include task information associated with the task.

10. The one or more non-transitory computer-readable media of claim 9, wherein the task information identifies the task to be performed and the target date for completion of the task.

11. The one or more non-transitory computer-readable media of claim 9, wherein instructions for updating the schedule of the person to include task information associated with the task comprises instructions for adding the task information to a to-do list associated with the person.

12. The one or more non-transitory computer-readable media of claim 10, wherein instructions for updating the schedule of the person to include task information associated with the task comprises instructions for generating automatic reminders to remind the person of the target date for completion of the task.

13. The one or more non-transitory computer-readable media of claim 9, wherein the person to whom the task should be assigned is not a participant of the meeting.

14. The one or more non-transitory computer-readable media of claim 9, wherein the person to whom the task should be assigned is a participant of the meeting.

15. The one or more non-transitory computer-readable media of claim 9, wherein the instructions, when executed by one or more processors, further cause:

generating meeting record data after the meeting has concluded;

wherein the meeting record data includes the task information associated with the task;

sending the meeting record data to one or more participants of the meeting.

16. The one or more non-transitory computer-readable media of claim 15, wherein the instructions, when executed by one or more processors, further cause:

determining the action items that have been presented to the user during the particular scheduled meeting have not been assigned after the meeting has concluded;

in response to determining the decision items and the action items that have been presented to the user during the particular scheduled meeting have not been updated after the meeting has concluded, notifying the user that the meeting planning form is incomplete.

17. One or more non-transitory computer-readable media storing instructions, which, when executed by one or more processors cause:

presenting a decision item and an action items to a participant of a meeting;

wherein the decision item identifies a decision to be made during the meeting;

wherein the action item identifies a task to be assigned during the meeting;

in response to input from the participant of the meeting, generating meeting record data;

wherein the meeting record data includes decision information that identifies a decision made for the decision item;

wherein the meeting record data includes action information that identifies a person to whom the task is assigned;

sending the meeting record data to one or more meeting participants after the meeting has concluded.

18. The one or more non-transitory computer-readable media of claim 17, wherein the action information further identifies a target date to complete the task.

19. The one or more non-transitory computer-readable media of claim 18, wherein the instructions, when executed by one or more processors, further cause:

automatically updating a schedule associated with the person to whom the task is assigned;

wherein updating the schedule associated with the person to whom each task is assigned comprises adding the task to a to-do list for the person.

20. The one or more non-transitory computer-readable media of claim 19, wherein instructions for updating a schedule associated with the person to whom the task is assigned comprise instructions for generating automatic reminders to remind the person of the target date to complete the task.