DOCUMENT MANAGEMENT SYSTEM AND METHOD

• US 20130218829A1
• Filed: 03/15/2013
• Published: 08/22/2013
• Est. Priority Date: 03/15/2013
• Status: Abandoned Application

• Current Assignee: Deneen Lizette Martinez
• Original Assignee: Deneen Lizette Martinez
• Inventors: Martinez, Deneen Lizette
• Application Number:
  US13/834,483
• Publication Number:
  US 20130218829A1
• Time in Patent Office: Days
• US Class Current: 707/608
• CPC Class Codes: G06F 16/176 Support for shared access to files; File sharing support
• CPC Class Codes: G06F 21/6272 by registering files or documents with a third party
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

A document management system/method allowing coordinated synchronized modifications and secure, scalable, multi-level, and controlled access to Data Content and/or Documents (DCDS) over a computer network between multiple Content Owners and/or Reviewers (CORS) is disclosed. The system/method is configured to allow any number of CORS to share DCDS using a Content Collaboration Platform (CCP) while retaining complete DCDS integrity/retrieval control using a hierarchical Access Rights and Control List (ARCL) to prevent CORS from uncoordinated DCDS modification and prohibiting local maintenance of DCDS copies after the expiration of a CORS Data Access Session (DAS). Upon termination of a CORS DAS, the system synchronizes modifications to the DCDS and coordinates control information among various CORS to ensure proper return of the DCDS back to its original CORS owner and associated CORS storage location.

Claims

1. A document management system comprising:

(a) content collaboration platform (CCP);

(b) content collaboration agent (CCA); and

(c) computer communication network (CCN);

wherein

said CCP is configured to implement a web-based access portal (WAP) accessible via said CCN by said CCA;

said CCP is configured to accept workspace definition commands (WDC) via said WAP from a Content Owner (COWN);

said CCP is configured to accept Content Reviewer (CREV) definition commands via said WAP from said COWN;

said WDC defines Data Content and/or Documents (DCDS) that are to be used in collaboration between said COWN and said CREV;

said CCP is configured to accept Content Collaboration Access (CCA) controls via said WAP from said COWN that associate said CREV with said DCDS;

said CCP is configured to transmit email communication to said CREV via said CCN to initiate collaboration on said DCDS;

said CCP is configured to embed hyperlinks in said email that permit access to said DCDS by said CREV;

said CCP is configured to permit said CREV to remotely modify a copy of said DCDS via said CCA;

said CCP is configured to synchronize said modifications of said copy by storing said modifications in said DCDS; and

said CCP is configured to prohibit access to said copy after said synchronization is completed.

2. The document management system of claim 1 wherein said CCN comprises the Internet.

3. The document management system of claim 1 wherein said CCN comprises a wireless communication network.

4. The document management system of claim 1 wherein said WDC comprises a hierarchical Access Rights and Control List (ARCL) to prevent said CREV from unauthorized access to said DCDS.

5. The document management system of claim 1 wherein said WDC comprises a hierarchical Access Rights and Control List (ARCL) to restrict editing of said DCDS by said CREV.

6. The document management system of claim 1 wherein said WDC comprises a hierarchical Access Rights and Control List (ARCL) to prevent said CREV from uncoordinated modification of said DCDS.

7. The document management system of claim 1 wherein said WDC comprises a property list associated with said DCDS.

8. The document management system of claim 1 wherein said CCP is configured to permit a plethora of said CREV entities to access and modify said DCDS.

9. The document management system of claim 1 wherein said CCP is configured to embed hyperlinks in said email that authenticate said CREV.

10. The document management system of claim 1 wherein said CCP is configured to embed hyperlinks in said email that activate software applications on said CCA that are configured to permit access to said copy by said CREV.

11. A document management method, said method operating in conjunction with a document management system, said system comprising:

(a) content collaboration platform (CCP);

(b) content collaboration agent (CCA); and

(c) computer communication network (CCN);

wherein

said CCP is configured to implement a web-based access portal (WAP) accessible via said CCN by said CCA;

said CCP is configured to accept workspace definition commands (WDC) via said WAP from a Content Owner (COWN);

said CCP is configured to accept Content Reviewer (CREV) definition commands via said WAP from said COWN;

said WDC defines Data Content and/or Documents (DCDS) that are to be used in collaboration between said COWN and said CREV;

said CCP is configured to accept Content Collaboration Access (CCA) controls via said WAP from said COWN that associate said CREV with said DCDS;

said CCP is configured to transmit email communication to said CREV via said CCN to initiate collaboration on said DCDS;

said CCP is configured to embed hyperlinks in said email that permit access to said DCDS by said CREV;

said CCP is configured to permit said CREV to remotely modify a copy of said DCDS via said CCA;

said CCP is configured to synchronize said modifications of said copy by storing said modifications in said DCDS; and

said CCP is configured to prohibit access to said copy after said synchronization is completed.

wherein said method comprises the steps of;

(1) defining a workspace;

(2) defining said CREV identification and characteristics;

(3) associating CREV access to said DCDS through said workspace;

(4) inviting said CREV to collaborate on said DCDS;

(5) generating said copy for said modification by said CREV; and

(6) synchronizing modifications to said copy in said DCDS.

12. The document management method of claim 11 wherein said CCN comprises the Internet.

13. The document management method of claim 11 wherein said CCN comprises a wireless communication network.

14. The document management method of claim 11 wherein said WDC comprises a hierarchical Access Rights and Control List (ARCL) to prevent said CREV from unauthorized access to said DCDS.

15. The document management method of claim 11 wherein said WDC comprises a hierarchical Access Rights and Control List (ARCL) to restrict editing of said DCDS by said CREV.

16. The document management method of claim 11 wherein said WDC comprises a hierarchical Access Rights and Control List (ARCL) to prevent said CREV from uncoordinated modification of said DCDS.

17. The document management method of claim 11 wherein said WDC comprises a property list associated with said DCDS.

18. The document management method of claim 11 wherein said CCP is configured to permit a plethora of said CREV entities to access and modify said DCDS.

19. The document management method of claim 11 wherein said CCP is configured to embed hyperlinks in said email that authenticate said CREV.

20. The document management method of claim 11 wherein said CCP is configured to embed hyperlinks in said email that activate software applications on said CCA that are configured to permit access to said copy by said CREV.

21. A computer usable medium having computer-readable program code means comprising a document management method wherein said method controls a document management system comprising:

(a) content collaboration platform (CCP);

(b) content collaboration agent (CCA); and

(c) computer communication network (CCN);

wherein

said CCP is configured to implement a web-based access portal (WAP) accessible via said CCN by said CCA;

said CCP is configured to accept workspace definition commands (WDC) via said WAP from a Content Owner (COWN);

said CCP is configured to accept Content Reviewer (CREV) definition commands via said WAP from said COWN;

said WDC defines Data Content and/or Documents (DCDS) that are to be used in collaboration between said COWN and said CREV;

said CCP is configured to accept Content Collaboration Access (CCA) controls via said WAP from said COWN that associate said CREV with said DCDS;

said CCP is configured to transmit email communication to said CREV via said CCN to initiate collaboration on said DCDS;

said CCP is configured to embed hyperlinks in said email that permit access to said DCDS by said CREV;

said CCP is configured to permit said CREV to remotely modify a copy of said DCDS via said CCA;

said CCP is configured to synchronize said modifications of said copy by storing said modifications in said DCDS; and

said CCP is configured to prohibit access to said copy after said synchronization is completed.

wherein said method comprises the steps of;

(1) defining a workspace;

(2) defining said CREV identification and characteristics;

(3) associating CREV access to said DCDS through said workspace;

(4) inviting said CREV to collaborate on said DCDS;

(5) generating said copy for said modification by said CREV; and

(6) synchronizing modifications to said copy in said DCDS.

22. The computer usable medium of claim 21 wherein said CCN comprises the Internet.

23. The computer usable medium of claim 21 wherein said CCN comprises a wireless communication network.

24. The computer usable medium of claim 21 wherein said WDC comprises a hierarchical Access Rights and Control List (ARCL) to prevent said CREV from unauthorized access to said DCDS.

25. The computer usable medium of claim 21 wherein said WDC comprises a hierarchical Access Rights and Control List (ARCL) to restrict editing of said DCDS by said CREV.

26. The computer usable medium of claim 21 wherein said WDC comprises a hierarchical Access Rights and Control List (ARCL) to prevent said CREV from uncoordinated modification of said DCDS.

27. The computer usable medium of claim 21 wherein said WDC comprises a property list associated with said DCDS.

28. The computer usable medium of claim 21 wherein said CCP is configured to permit a plethora of said CREV entities to access and modify said DCDS.

29. The computer usable medium of claim 21 wherein said CCP is configured to embed hyperlinks in said email that authenticate said CREV.

30. The computer usable medium of claim 21 wherein said CCP is configured to embed hyperlinks in said email that activate software applications on said CCA that are configured to permit access to said copy by said CREV.