Systems and Methods for National Registry Data Collection as Patient Care is Conducted

• US 20130332198A1
• Filed: 08/19/2013
• Published: 12/12/2013
• Est. Priority Date: 06/27/2011
• Status: Abandoned Application

• Current Assignee: Loyola University Chicago
• Original Assignee: Loyola University Chicago
• Inventors: Lopez, John, Fennessy, Michelle, Zelisko, Susan J., Sartain, Corey
• Application Number:
  US13/969,867
• Publication Number:
  US 20130332198A1
• Time in Patent Office: Days
• US Class Current: 705/3
• CPC Class Codes: G06Q 10/063 Operations research, analysis or management
• CPC Class Codes: G16H 10/20 for electronic clinical trials or questionnaires
• CPC Class Codes: G16H 10/60 for patient-specific data, e.g. for electronic patient records
• CPC Class Codes: G16H 40/67 for remote operation
• CPC Class Codes: G16H 70/00 ICT specially adapted for the handling or processing of medical references

Abstract

A user interface is provided that requests clinical note data from a healthcare provider as a patient is being seen by the healthcare provider. The clinical note data requested includes data needed to populate one or more variables of one or more national registries and data needed to populate a clinical note medical record of an existing electronic medical records system. The clinical note data entered by the healthcare provider for the patient is received from the user interface. Automatically and at substantially the same time, the entered clinical note data needed to populate a clinical note medical record of an existing EMR system for the patient is stored in the existing EMR system, and the entered clinical note data needed to populate one or more variables for the patient for the one or more national registries is stored in a database.

Claims

1. A system for collecting national registry data in conjunction with an existing electronic medical records system as patient care is conducted, comprising:

a database that stores a plurality of variables per patient for one or more national registries; and

a processor in communication with the database that

in order to simultaneously collect data required to populate one or more variables of one or more national registries and data needed to populate a clinical note medical record of an existing electronic medical records system as a patient is being seen by a healthcare provider in a procedural area of a healthcare facility, provides a user interface that requests clinical note data from the healthcare provider and displays on the user interface at the same time both the data required to populate one or more variables of the one or more national registries and the data needed to populate a clinical note medical record of an existing electronic medical records system, wherein the data required to populate one or more variables of the one or more national registries is pre-determined based on the procedural area,

receives the clinical note data entered by the healthcare provider for the patient from the user interface, and

automatically and at the same time stores the entered clinical note data needed to populate a clinical note medical record in the existing electronic medical records system for the patient and stores the entered clinical note data required to populate one or more variables for the patient for the one or more national registries in the database.

2. The system of claim 1, further comprising a second processor in communication with the database that retrieves data from the existing electronic medical records for the patient over time and stores the retrieved data in the database in order to complete population of a minimum number of variables for the patient for the one or more national registries.

3. The system of claim 2, wherein the second processor that retrieves data from the existing electronic medical records for the patient during an entire hospitalization.

4. The system of claim 1, wherein the processor validates the populated minimum number of variables stored in the database for the patient.

5. The system of claim 4, wherein the processor validates the populated minimum number of variables stored in the database for the patient by comparing the timing of the entered clinical note data stored in the database for the patient and the data retrieved over time for the patient from the existing electronic medical records system.

6. The system of claim 4, wherein the processor exports the validated populated minimum number of variables stored in the database for the patient to the one or more national registries.

7. The system of claim 6, wherein the processor removes patient identifying information from the validated populated minimum number of variables stored in the database for the patient before exporting the validated populated minimum number of variables stored in the database for the patient to the one or more national registries.

8. The system of claim 6, wherein the processor automatically exports the validated populated minimum number of variables stored in the database for the patient to the one or more national registries when the populated minimum number of variables stored in the database is validated.

9. The system of claim 6, wherein the processor exports the validated populated minimum number of variables stored in the database for the patient to the one or more national registries after the validated populated minimum number of variables are reviewed by a healthcare provider.

10. The system of claim 1, wherein clinical note data requested by the user interface is found by comparing clinical note data required to populate variables of the one or more national registries and clinical note data needed to populate a medical record of an existing electronic medical records system.

11. The system of claim 1, wherein the data requested to populate one or more variables of the one or more national registries and the data requested to populate a clinical note medical record of an existing electronic medical records system appear on the same form in the user interface.

12. The system of claim 1, wherein the processor stores the entered clinical note data in the existing electronic medical records system for the patient by generating a clinical note data document from the entered clinical note data and storing the clinical note data document in the existing electronic medical records system.

13. The system of claim 1, wherein the procedural area data includes data associated with one or more of cardiac catheterization, device implantation, cardiothoracic surgery procedures, and radiographic procedures.

14. The system of claim 1, wherein the one or more national registries include one or more of PINNACLE Registry, ICD Registry, ACTION Registry, CathPCI Registry, CARE Registry, IMPACT congenital heart disease Registry, and future ACC and other national registries.

15. The system of claim 1, wherein the data required to populate one or more variables of the one or more national registries includes one or more of emergency room notes, discharge notes, hospital notes and follow-up notes.

16. The system of claim 1, wherein the processor selects and deselects cases for submission to the one or more national registries.

17. The system of claim 1, further comprising a validation user interface for a healthcare provider to review national registry data before the data is submitted.

18. The system of claim 1, wherein national registry data is monitored for adverse events associated with different therapies.

19. A method for collecting national registry data in conjunction with an existing electronic medical records system as patient care is conducted, comprising:

in order to simultaneously collect data required to populate one or more variables of one or more national registries and data needed to populate a clinical note medical record of an existing electronic medical records system as a patient is being seen by a healthcare provider, providing a user interface that requests clinical note data from the healthcare provider and displaying on the user interface at the same time both the data required to populate one or more variables of one or more national registries and the data needed to populate a clinical note medical record of an existing electronic medical records system using a processor;

receiving the clinical note data entered by the healthcare provider for the patient from the user interface using the processor, wherein the clinical note data has been combined with procedural area data associated with the one or more national registries; and

automatically and at the same time, storing the entered clinical note data needed to populate a clinical note medical record in the existing electronic medical records system for the patient and storing the entered clinical note data required to populate one or more variables for the patient for the one or more national registries in the database using the processor.

20. A computer program product, comprising a non-transitory and tangible computer-readable storage medium whose contents include a program with instructions being executed on a processor so as to perform a method for collecting national registry data in conjunction with an existing electronic medical records system as patient care is conducted, the method comprising:

providing a system, wherein the system comprises one or more distinct software modules, and wherein the distinct software modules comprise a user interface module and a storage module;

in order to simultaneously collect data required to populate one or more variables of one or more national registries and data needed to populate a clinical note medical record of an existing electronic medical records system as a patient is being seen by a healthcare provider, providing a user interface that requests clinical note data from the healthcare provider and displaying on the user interface at the same time both the data required to populate one or more variables of one or more national registries and the data needed to populate a clinical note medical record of an existing electronic medical records system;

receiving the clinical note data entered by the healthcare provider for the patient from the user interface using the user interface module, wherein the clinical note data has been combined with procedural area data associated with the one or more national registries; and

automatically and at the same time, storing the entered clinical note data needed to populate a clinical note medical record in the existing electronic medical records system for the patient and storing the entered clinical note data required to populate one or more variables for the patient for the one or more national registries in the database using the storage module.