TRAVEL EXPENSE OPTIMIZER

• US 20140006067A1
• Filed: 06/27/2012
• Published: 01/02/2014
• Est. Priority Date: 06/27/2012
• Status: Abandoned Application

• Current Assignee: SAP SE
• Original Assignee: SAP AG (SAP SE)
• Inventors: Rothley, Martina, Kemmer, Johann
• Application Number:
  US13/534,889
• Publication Number:
  US 20140006067A1
• Time in Patent Office: Days
• US Class Current: 705/5
• CPC Class Codes: G06Q 10/02 Reservations, e.g. for tickets, services or events
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling

Abstract

A method includes electronically searching for pricing and availability of travel components for a trip requested by an employee of an organization. The travel plan is optimized for cost and conformance to travel policies and rules of the organization by selecting travel components for the trip using a microprocessor-based solution. The optimized travel plan is presented on an interactive interface with decision tools to an agent of the organization for approval or automatic re-optimization with current pricing and availability of the travel components for the trip. Financial reports on cost savings achieved by optimization and re-optimization of the travel plans by organization and its units are presented.

Claims

1. A microprocessor-based system, comprising:

a travel plan optimizer hosted on a computer;

a repository of travel policies and rules of an organization;

a unit configured to obtain market data on travel components of a travel plan for a trip by a person of the organization,

wherein the travel plan optimizer is configured to;

in response to receiving a travel request for the trip by the person of the business organization,

optimize the travel plan for the trip by the person of the business organization by automatically selecting travel components with consideration of costs of individual travel components, a total cost of travel components and conformance of the travel components to the travel policies and rules of the organization.

2. The microprocessor-based system of claim 1, wherein the travel plan optimizer is configured to evaluate alternate modes of transportation, alternate modes of accommodation, alternate routes and alternate start and end dates for the trip for inclusion in the optimized travel plan.

3. The microprocessor-based system of claim 1, wherein the travel request optimizer is configured to group the trip by the person of the business organization with trips by other personnel of the organization to avail of group rates for services.

4. The microprocessor-based system of claim 1, further comprising:

a first interactive interface for receiving the travel request for the trip by the person of the business organization for processing by the travel plan optimizer; and

a second interactive interface for supervision of optimized travel plans by an agent of the business organization.

5. The microprocessor-based system of claim 4, further comprising a decision tool configured to provide a list of travel plans of organization personnel via the second interactive interface for approval to the agent of the business organization.

6. The microprocessor-based system of claim 5, wherein the decision tool includes functionality to initiate automatic re-optimization of a group of optimized travel plans.

7. The microprocessor-based system of claim 1, further comprising a financial reporting tool configured to generate financial reports showing cost savings realized with travel plan optimization by the system for different organizational sub-entities.

8. The microprocessor-based system of claim 1, further comprising a consistency checker reporting tool configured to generate financial reports showing cost savings realized by travel plan optimization by the system for different organizational sub-entities.

9. A method, comprising:

electronically searching for pricing and availability of travel components for a trip by a particular employee of an organization to a particular destination;

optimizing a travel plan for the particular employee'"'"'s trip by selecting travel components for the trip using a microprocessor-based travel management solution;

presenting the optimized travel plan for the particular employee'"'"'s trip for to an agent of the organization; and

after presenting, re-optimizing the travel plan for the particular employee'"'"'s trip using current information on the travel components for the trip.

10. The method of claim 9, wherein optimizing the travel plan for the particular employee'"'"'s trip by selecting travel components for the trip using the microprocessor-based travel management solution includes selecting travel components for the trip with consideration of individual travel component cost and a total cost of all travel components for the trip and with consideration of the organizations'"'"' travel policies and rules.

11. The method of claim 9, further comprising comparing the optimized travel plan for the particular employee'"'"'s trip to travel plans of other employees for trips in about a same time period to the same destination.

12. The method of claim 9, further comprising comparing the optimized travel plan for the particular employee'"'"'s trip to travel plans of other employees belonging to a same organizational sub-entity as the particular employee for trips in about the same time period to the same destination.

13. The method of claim 9, wherein re-optimizing the travel plan for the particular employee'"'"'s trip using current information on the travel components for the trip further includes automatically re-optimizing one or more groups of travel plans that are grouped by common destination, by common destination and department or sub-entity, and by common employee of the organization.

14. The method of claim 9, further comprising presenting the optimized travel plan for the particular employee'"'"'s trip to an approver along with a group of other travel plans that share a common characteristic with the optimized travel plan for the particular employee'"'"'s trip.

15. The method of claim 14, further comprising automatically re-optimizing the presented travel plans individually or in groups using the microprocessor-based travel management solution upon initiation by the approver.

16. The method of claim 14, further comprising generating at least one financial report on the organization'"'"'s travel costs and cost savings obtained by the optimization or re-optimization of travel plans.

17. A non-transitory computer readable medium, comprising instructions capable of being executed on a microprocessor, which instructions when executed:

electronically search for pricing and availability of travel components for a trip by a particular employee of an organization to a particular destination;

optimize a travel plan for the particular employee'"'"'s trip by selecting travel components for the trip; and

upon review by an agent of the optimized travel plan for the particular employee'"'"'s trip,

re-optimize the travel plan for the particular employee'"'"'s trip using current information on the travel components for the trip.

18. The non-transitory computer readable medium of claim 17, wherein the instructions when executed optimize a travel plan for the particular employee'"'"'s trip by selecting travel components for the trip with consideration of individual travel component cost and a total cost of all travel components for the trip and with consideration of the organizations'"'"' travel policies and rules.

19. The non-transitory computer readable medium of claim 17, wherein the instructions when executed further automatically re-optimize one or more groups of travel plans that are grouped by common destination, by common destination and department or sub-entity, and by common employee of the organization.

20. The non-transitory computer readable medium of claim 17, wherein the instructions when executed generate at least one financial report on the organization'"'"'s travel costs and cost savings obtained by the optimization or re-optimization of travel plans.