ASSOCIATING A MEETING ROOM WITH A MEETING

• US 20140236659A1
• Filed: 10/30/2013
• Published: 08/21/2014
• Est. Priority Date: 02/20/2013
• Status: Active Grant

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Hapse, Juilee S., Joshi, Priyanka K., Nayak, Shradha R.
• Granted Patent: US 9,727,846 B2
• Time in Patent Office: Days
• US Class Current: 705/7.19
• CPC Class Codes: G06N 3/08 Learning methods
• CPC Class Codes: G06Q 10/101 Collaborative creation, e.g. joint development of products or services
• CPC Class Codes: G06Q 10/1095 Meeting or appointment

Abstract

Arrangements described relate to associating a meeting room with a meeting. A meeting invitation being accessed by a first recipient can be identified, wherein the meeting invitation is sent to a plurality of recipients. A location associated with the first recipient of the meeting invitation can be identified, and whether the location associated with the first recipient is similar to a location associated with a sender of the meeting invitation can be determined. Responsive to determining that the location associated with the first recipient is not similar to the location associated with a sender of the meeting invitation, the first recipient can be prompted to reserve a meeting room at the location associated with the first recipient. Responsive to receiving from the first recipient an indication of the meeting room being reserved, an association between the meeting and the meeting room can be created.

Claims

1. A method of associating a meeting room with a meeting, the method comprising:

identifying a meeting invitation being accessed by a first recipient, wherein the meeting invitation is sent to a plurality of recipients;

identifying a location associated with the first recipient of the meeting invitation;

determining whether the location associated with the first recipient is similar to a location associated with a sender of the meeting invitation;

responsive to determining that the location associated with the first recipient is not similar to the location associated with a sender of the meeting invitation, prompting the first recipient to reserve a meeting room at the location associated with the first recipient; and

responsive to receiving from the first recipient an indication of the meeting room being reserved, via a processor, creating an association between the meeting and the meeting room, wherein the association between the meeting and the meeting room is configured to be presented to at least a second recipient who receives the meeting invitation, and who is associated with the location associated with the first recipient, when the second recipient accesses the meeting invitation.

2. The method of claim 1, further comprising:

responsive to receiving the meeting invitation by the first recipient, presenting to the first recipient a list of meeting rooms available at the location associated with the first recipient at the scheduled time of the meeting;

wherein receiving from the first recipient an indication of the meeting room being reserved comprises receiving from the first recipient a selection of at least one of the available meeting rooms.

3. The method of claim 2, further comprising:

determining a total number of recipients associated with the location associated with the first recipient;

wherein presenting to the first recipient a list of meeting rooms available at the location associated with the first recipient at the scheduled time of the meeting comprises;

presenting to the first recipient a list of meeting rooms having a maximum capacity at least equal to the total number of recipients associated with the location with which the first recipient is associated.

4. The method of claim 1, further comprising:

receiving an indication from the second recipient of whether the reserved meeting room is suitable for the second recipient; and

responsive to the indication indicating that the reserved meeting room is not suitable for the second recipient, prompting the second recipient to reserve another meeting room.

5. The method of claim 4, further comprising:

responsive to the indication indicating that the reserved meeting room is not suitable for the second recipient, presenting to the second recipient a list of new meeting rooms available at the location associated with the second recipient, exclusive of the meeting room selected by the first recipient, at the scheduled time of the meeting; and

receiving from the second recipient a selection of at least one of the new meeting rooms.

6. The method of claim 4, further comprising:

responsive to the indication indicating that the reserved meeting room is not suitable for the second recipient, receiving from the second recipient an indication of a meeting room suitable to the second recipient.

7. The method of claim 1, further comprising:

responsive to determining that a number of recipients of the meeting invitation have accepted the meeting invitation and to meet in the reserved meeting room exceeds the capacity of the reserved meeting room, prompting at least one of the recipients to reserve at least one new meeting room; and

responsive to receiving a selection of the new meeting room, notifying at least one of the recipients of the meeting invitation who have accepted the meeting invitation to meet in the reserved meeting room to instead meet in the new meeting room.

8. The method of claim 1, wherein identifying a location associated with the first recipient of the meeting invitation comprises:

implementing artificial intelligence to learn a respective working pattern of the first recipient in order to predict the location associated with the first recipient.

9-24. -24. (canceled)