AUTOMATIC PAYMENT COMPONENT FOR AN ELECTRONIC INVOICE PAYMENT SYSTEM

• US 20140258104A1
• Filed: 03/06/2013
• Published: 09/11/2014
• Est. Priority Date: 03/06/2013
• Status: Abandoned Application

• Current Assignee: Bottomline Technologies Incorporated
• Original Assignee: Bottomline Technologies Incorporated
• Inventors: HARNISCH, Jeffrey M.
• Application Number:
  US13/786,794
• Publication Number:
  US 20140258104A1
• Time in Patent Office: Days
• US Class Current: 705/40
• CPC Class Codes: G06Q 20/102 Bill distribution or payments
• CPC Class Codes: G06Q 20/405 Establishing or using transaction specific rules

Abstract

An automatic invoice payment system includes a database stored on a non-transitory computer readable medium, the database including a plurality of records, each record corresponding to an invoice issued by a vendor for payment from a buyer. A network interface is configured to receive presented invoices from multiple vendors for payment by multiple buyers, wherein the presented invoices are stored in the database. The processor is configured to analyze each invoice that has been presented to determine whether the presented invoice satisfies one or more predetermined rules, and when the processor determines that the presented invoice satisfies the one or more predetermined rules, to automatically set a payment initiation date upon which payment of the presented invoice is to be automatically initiated. The processor may be configured to perform such operations by the execution of an automatic payment application stored on the non-transitory computer readable medium.

Claims

1. An automatic invoice payment system comprising:

a database stored on a non-transitory computer readable medium, the database including a plurality of records, each record corresponding to an invoice issued by a vendor for payment from a buyer;

a network interface configured to receive presented invoices from multiple vendors for payment by multiple buyers, wherein the presented invoices are stored in the database; and

a processor configured to associate each invoice that is presented from a vendor with a buyer for payment, and to provide electronic access to one or more of the invoices by an associated buyer; and

wherein the processor further is configured to analyze each invoice that has been presented to determine whether the presented invoice satisfies one or more predetermined rules, and when the processor determines that the presented invoice satisfies the one or more predetermined rules, to automatically set a payment initiation date upon which payment of the presented invoice is to be automatically initiated.

2. The automatic invoice payment system of claim 1, wherein the one or more predetermined rules comprises historical performance data associated with invoices that are comparable to the presented invoice based on predefined criteria.

3. The automatic invoice payment system of claim 2, wherein the one or more predetermined rules includes that the presented invoice is a repetitive invoice presented at a time based on a preset periodic time period as to which the comparable invoices were presented.

4. The automatic invoice payment system of claim 2, wherein the one or more predetermined rules includes that the presented invoice is within a set variation in amount as compared to the comparable invoices.

5. The automatic invoice payment system of claim 1, wherein the one or more predetermined rules includes at least one of that the presented invoice is within a set variation in amount, or satisfies a set threshold amount.

6. The automatic invoice payment system of claim 1, wherein the one or more predetermined rules includes that the presented invoice pertains to at least one of an approved product or service.

7. The automatic invoice payment system of claim 6, wherein the one or more predetermined rules includes that the presented invoice pertains to a quantity of the approved product or service within a prescribed amount.

8. The automatic invoice payment system of claim 1, wherein the one or more predetermined rules includes that the presented invoice has been presented within a specified number of days of the delivery of a product or service.

9. The automatic invoice payment system of claim 1, wherein the one or more predetermined rules includes that the presented invoice satisfies one or more criteria that operate to validate the invoice.

10. The automatic invoice payment system of claim 9, wherein the one or more validation criteria include at least one of validating the accuracy of an invoice calculation pertaining to the presented invoice, verifying that the presented invoice matches a corresponding purchase order, or verifying that the presented invoice is not a duplicate.

11. The automatic invoice payment system of claim 1, wherein the one or more predetermined rules are stored in the database, and the processor is configured to access the one or more predetermined rules from the database.

12. The automatic invoice payment system of claim 1, wherein the processor further is configured to generate a payment processing signal and transmit such signal via the network interface to an electronic invoice payment system for executing the payment automatically on the set payment initiation date.

13. The automatic invoice payment system of claim 1, wherein the processor further is configured to generate a notification that the payment initiation date has been set, and to transmit the notification to at least the buyer via the network interface.

14. The automatic invoice payment system of claim 13, wherein the processor is configured to generated the notification by extracting buyer information from the presented invoice.

15. The automatic invoice payment system of claim 14, wherein the extracted information comprises at least one of a buyer identity or buyer electronic address.

16. The automatic invoice payment system of claim 1, wherein the processor further is configured to monitor for receipt of a withdrawal command signal from the buyer.

17. The automatic invoice payment system of claim 16, wherein the processor further is configured, when a withdrawal command signal is received from the buyer, to cancel the payment initiation date.

18. The automatic invoice payment system of claim 17, wherein the processor further is configured to generate a cancelation notification that the payment initiation date has been canceled, and to transmit the cancelation notification to at least the vendor via the network interface.

19. The automatic invoice payment system of claim 16, wherein the processor further is configured, when a withdrawal command signal is not received from the buyer before the set payment initiation date, to generate a payment processing signal and transmit such signal via the network interface to an electronic invoice payment system for executing the payment automatically on the set payment initiation date.

20. The automatic invoice payment system of claim 1, wherein providing access to the buyer comprises providing access to an electronic file containing invoices from multiple vendors.

21. The automatic invoice payment system of claim 1, wherein the processor associates each presented invoice with a buyer by extracting buyer information from the presented invoice.

22. An electronic invoice and payment system comprising:

the automatic invoice payment system of claim 1, and

an electronic invoice payment system configured to execute the payment automatically on the set payment initiation date when the processor determines that the presented invoice satisfies the one or more predetermined rules.

23. A method of automatically processing invoice payments comprising the steps of:

storing on a non-transitory computer readable medium a database including a plurality of records, each record corresponding to an invoice issued by a vendor for payment from a buyer;

receiving over a network interface presented invoices from multiple vendors for payment by multiple buyers, wherein the presented invoices are stored in the database; and

providing an automatic payment application on a non-transitory computer readable medium, which when executed by a processor performs the steps of;

associating each invoice that is presented from a vendor with a buyer for payment;

providing electronic access to one or more of the invoices by an associated buyer;

analyzing each invoice that has been presented to determine whether the presented invoice satisfies one or more predetermined rules; and

when the presented invoice is determined to satisfy the one or more predetermined rules, automatically setting a payment initiation date upon which payment of the presented invoice is to be automatically initiated.

24. The method of automatically processing invoice payments of claim 23, wherein the automatic payment application when executed by the processor further performs the steps of:

generating a notification that the payment initiation date has been set;

transmitting the notification to at least the buyer via the network interface;

monitoring for receipt of a withdrawal command signal from the buyer; and

when a withdrawal command signal is received from the buyer, canceling the payment initiation date.

25. The method of automatically processing invoice payments of claim 24, wherein the automatic payment application when executed by the processor further performs the steps of:

when a withdrawal command signal is not received from the buyer before the set payment initiation date, generating a payment processing signal and transmitting such signal via the network interface to an electronic invoice payment system for executing the payment automatically on the set payment initiation date.