SYSTEMS AND METHODS FOR AUTOMATICALLY SCHEDULING PATIENT VISITS BASED ON INFORMATION IN CLINICAL NOTES OF ELECTRONIC MEDICAL RECORDS

• US 20140297318A1
• Filed: 03/28/2013
• Published: 10/02/2014
• Est. Priority Date: 03/28/2013
• Status: Abandoned Application

• Current Assignee: Mckesson Specialty Care Distribution Corporation
• Original Assignee: Mckesson Specialty Care Distribution Corporation
• Inventors: Prasad, Anita Kumari, Wagh, Rakesh, Chock, Calvin A.
• Application Number:
  US13/852,370
• Publication Number:
  US 20140297318A1
• Time in Patent Office: Days
• US Class Current: 705/3
• CPC Class Codes: G06Q 10/1095 Meeting or appointment
• CPC Class Codes: G16H 10/60 for patient-specific data, e.g. for electronic patient records
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms

Abstract

Systems and methods are provided for automatically scheduling patient visits based on information in electronic medical records (EMRs). In one exemplary embodiment, a computer-implemented method for scheduling patient visits based on information in EMRs may be provided and performed by one or more computers associated with a service provider. An EMR for a patient can be evaluated to determine if it contains information indicating a need to schedule a future vising for the patient. Multiple scheduling parameters can be identified in the EMR. A schedule for a healthcare provider can be received, for example by the service provider computer. The schedule of the healthcare provider can be evaluated based on one or more of the identified scheduling parameters. In addition, a suggested appointment time for the future visit for the patient can be identified based at least in part on the evaluation of the schedule.

Claims

1. A computer-implemented method, comprising:

evaluating, by a service provider computer, an electronic medical record for a patient to determine if it contains information indicating a need to schedule a future visit with the patient;

identifying, by the service provider computer, a plurality of scheduling parameters from the electronic medical record;

receiving, by the service provider computer, a schedule for a healthcare provider;

evaluating, by the service provider computer, the schedule of the healthcare provider based on one or more of the plurality of scheduling parameters; and

identifying, by the service provider computer, a suggested appointment time for the future visit for the patient based at least in part on the evaluation of the schedule.

2. The computer-implemented method of claim 1, wherein evaluating the electronic medical record for the patient comprises the steps of:

identifying, by the service provider computer, a clinical notes section of the electronic medical records for the patient;

identifying, by the service provider computer, a schedule visit field of the clinical notes section; and

determining, by the service provider computer, if scheduling data is in the schedule visit field of the clinical notes section.

3. The computer-implemented method of claim 1, wherein identifying the plurality of scheduling parameters from the electronic medical record comprises the steps of:

parsing, by the service provider computer, at least one field of the electronic medical record to identify one or more terms within the respective field;

comparing, by the service provider computer, each identified term to a schedule comprising a plurality of terms associated with scheduling parameters; and

determining, by the service provider computer, if there is at least a substantial match between the identified term and at least one of the plurality of terms in the schedule;

wherein the identified term is identified as at least one scheduling parameter based on the positive determination that that there is a substantial match between the identified term and at least one of the plurality of terms in the schedule.

4. The computer-implemented method of claim 3, wherein identifying the plurality of scheduling parameters from the electronic medical record further comprises the steps of:

determining, by the service provider computer, one of a plurality of scheduling categories associated with each respective identified scheduling parameter; and

determining, by the service provider computer, if sufficient scheduling parameters have been identified to determine the suggested appointment time.

5. The computer-implemented method of claim 4, further comprising the steps of:

generating, by the service provider computer, a request for additional scheduling parameters based on a negative determination that the sufficient scheduling parameters have been identified to determine the suggested appointment time; and

transmitting, by the service provider computer, the request to a client device associated with the healthcare provider.

6. The computer-implemented method of claim 3, wherein identifying the plurality of scheduling parameters from the electronic medical record further comprises the steps of:

identifying, by the service provider computer, one or more fields in the electronic medical record associated with at least one scheduling parameter;

determining, by the service provider computer, if each of the one or more fields comprises input data; and

identifying, by the service provider computer, the input data in the respective field as at least one scheduling parameter.

7. The computer-implemented method of claim 1, wherein evaluating the schedule of the healthcare provider based on one or more of the plurality of scheduling parameters comprises:

receiving, by the service provider computer, a current date;

receiving, by the service provider computer, a schedule date scheduling parameter from the identified plurality of scheduling parameters;

determining, by the service provider computer, a potential schedule date based at least in part on the current date and the schedule date;

receiving, by the service provider computer, a time duration scheduling parameter from the identified plurality of scheduling parameters;

evaluating, by the service provider computer, the potential schedule date on the schedule for the healthcare provider to determine if one or more open schedule periods exist;

comparing, by the service provider computer, the time duration scheduling parameter to each open schedule period based on a positive determination that at least one open schedule period exists for the potential schedule date on the schedule for the healthcare provider; and

determining, by the service provider computer, if at least one of the one or more open schedule periods is greater than or equal to the time duration scheduling parameter.

8. The computer-implemented method of claim 7, wherein identifying the suggested appointment time for the future visit for the patient comprises the step of identifying, by the service provider computer, the suggested appointment time for the potential schedule date based on a positive determination that at least one of the one or more open schedule periods is greater than or equal to the time duration scheduling parameter.

9. The computer-implemented method of claim 7, further comprising the steps of:

identifying, by the service provider computer, a second potential schedule date on the schedule for the healthcare provider based on a negative determination that at least one of the one or more open schedule periods is greater than or equal to the time duration scheduling parameter, wherein the second potential schedule date is one of a next work day or a prior work day on the schedule for the healthcare provider;

determining, by the service provider computer, if one or more open schedule periods exist for the healthcare provider on the second potential schedule date;

comparing, by the service provider computer, the time duration scheduling parameter to each open schedule period on the second potential schedule date, based on a positive determination that at least one open schedule period exists for the second potential schedule date; and

determining, by the service provider computer, if at least one of the one or more open schedule periods for the second potential schedule date is greater than or equal to the time duration scheduling parameter.

10. The computer-implemented method of claim 1, wherein receiving the schedule for the healthcare provider comprises the steps of:

identifying, by the service provider computer, in a clinical notes section of the electronic medical record an indication of the healthcare provider to meet with the patient during the future visit with the patient; and

retrieving, by the service provider computer, the schedule for the identified healthcare provider, wherein the schedule comprises an appointment schedule including a plurality of times and dates and identifying for the healthcare provider a plurality of appointments with a plurality of patients within the plurality of times and dates.

11. A system, comprising;

at least one memory operable to store computer-executable instructions; and

at least one processor configured to access the at least one memory and execute the computer-executable instructions to;

evaluate an electronic medical record for a patient to determine if it contains information indicating a need to schedule a future visit with the patient;

identify a plurality of scheduling parameters from the electronic medical record;

receive a schedule for a healthcare provider;

evaluate the schedule of the healthcare provider based on one or more of the plurality of scheduling parameters; and

identify a suggested appointment time for the future visit for the patient based at least in part on the evaluation of the schedule.

12. The system of claim 11, wherein the at least one processor is further configured to evaluate the electronic medical record for the patient by accessing the at least one memory and execute the computer-executable instructions to:

identify a clinical notes section of the electronic medical records for the patient;

identify a schedule visit field of the clinical notes section; and

determine if scheduling data is in the schedule visit field of the clinical notes section.

13. The system of claim 11, wherein the at least one processor is configured to identify the plurality of scheduling parameters from the electronic medical record by accessing the at least one memory and execute the computer-executable instructions to:

parse at least one field of the electronic medical record to identify one or more terms within the respective field;

compare each identified term to a schedule comprising a plurality of terms associated with scheduling parameters; and

determine if there is at least a substantial match between the identified term and at least one of the plurality of terms in the schedule;

wherein the identified term is identified as at least one scheduling parameter based on the positive determination that that there is a substantial match between the identified term and at least one of the plurality of terms in the schedule.

14. The system of claim 13, wherein the at least one processor is further configured to identify the plurality of scheduling parameters from the electronic medical record by accessing the at least one memory and execute the computer-executable instructions to:

determine one of a plurality of scheduling categories associated with each respective identified scheduling parameter; and

determine if sufficient scheduling parameters have been identified to determine the suggested appointment time.

15. The system of claim 14, wherein the at least one processor is further configured to access the at least one memory and execute the computer-executable instructions to:

generate a request for additional scheduling parameters based on a negative determination that the sufficient scheduling parameters have been identified to determine the suggested appointment time; and

direct the communication of the request to a client device associated with the healthcare provider.

16. The system of claim 13, wherein the at least one processor is further configured to identify the plurality of scheduling parameters from the electronic medical record by accessing the at least one memory and execute the computer-executable instructions to:

identify one or more fields in the electronic medical record associated with at least one scheduling parameter;

determine if each of the one or more fields comprises input data; and

identify the input data in the respective field as at least one scheduling parameter.

17. The system of claim 11, wherein the at least one processor is configured to evaluate the schedule of the healthcare provider based on one or more of the plurality of scheduling parameters by accessing the at least one memory and execute the computer-executable instructions to:

receive a current date;

receive a schedule date scheduling parameter from the identified plurality of scheduling parameters;

determine a potential schedule date based at least in part on the current date and the schedule date;

receive a time duration scheduling parameter from the identified plurality of scheduling parameters;

evaluate the potential schedule date on the schedule for the healthcare provider to determine if one or more open schedule periods exist;

compare the time duration scheduling parameter to each open schedule period based on a positive determination that at least one open schedule period exists for the potential schedule date on the schedule for the healthcare provider; and

determine if at least one of the one or more open schedule periods is greater than or equal to the time duration scheduling parameter.

18. The system of claim 17, wherein the at least one processor is configured to identify the suggested appointment time for the future visit for the patient by accessing the at least one memory and execute the computer-executable instructions to:

identify the suggested appointment time for the potential schedule date based on a positive determination that at least one of the one or more open schedule periods is greater than or equal to the time duration scheduling parameter.

19. The system of claim 17, wherein the at least one processor is further configured to access the at least one memory and execute the computer-executable instructions to:

identify a second potential schedule date on the schedule for the healthcare provider based on a negative determination that at least one of the one or more open schedule periods is greater than or equal to the time duration scheduling parameter, wherein the second potential schedule date is one of a next work day or a prior work day on the schedule for the healthcare provider;

determine if one or more open schedule periods exist for the healthcare provider on the second potential schedule date;

compare the time duration scheduling parameter to each open schedule period on the second potential schedule date, based on a positive determination that at least one open schedule period exists for the second potential schedule date; and

determine if at least one of the one or more open schedule periods for the second potential schedule date is greater than or equal to the time duration scheduling parameter.

20. The system of claim 11, wherein the at least one processor is further configured to receive the schedule for the healthcare provider by accessing the at least one memory and execute the computer-executable instructions to:

identify in a clinical notes section of the electronic medical record an indication of the healthcare provider to meet with the patient during the future visit with the patient; and

retrieve the schedule for the identified healthcare provider, wherein the schedule comprises an appointment schedule including a plurality of times and dates and identifying for the healthcare provider a plurality of appointments with a plurality of patients within the plurality of times and dates.