ELECTRONIC CONTENT MANAGEMENT WORKFLOW

• US 20150036173A1
• Filed: 07/30/2013
• Published: 02/05/2015
• Est. Priority Date: 07/30/2013
• Status: Active Grant

• Current Assignee: Konica Minolta Laboratory U.S.A., Inc. (Konica Minolta Inc.)
• Original Assignee: Konica Minolta Laboratory U.S.A., Inc. (Konica Minolta Inc.)
• Inventors: Tecu, Kirk Steven
• Granted Patent: US 9,223,528 B2
• Time in Patent Office: Days
• US Class Current: 358/1.15
• CPC Class Codes: G06F 3/1204 resulting in reduced user or operator actions, e.g. presetting, automatic actions, using hardware token storing data
• CPC Class Codes: G06F 3/1267 Job repository, e.g. non-scheduled jobs, delay printing
• CPC Class Codes: G06F 3/1271 Job submission at the printing node, e.g. creating a job from a data stored locally or remotely G06F3/1238 takes precedence
• CPC Class Codes: G06F 3/1275 Print workflow management, e.g. defining or changing a workflow, cross publishing
• CPC Class Codes: G06F 3/1285 Remote printer device, e.g. being remote from client or server
• CPC Class Codes: G06F 40/197 Version control for software G06F8/71

Abstract

A method for managing an electronic document (ED) using an electronic content management (ECM) system. The method includes: receiving, by the ECM system, a submission having the ED; generating an archived document corresponding to the ED; storing, by the ECM system, the ED and the archived document; distributing, by the ECM system, the archived document to multiple users including a first user and a second user; receiving, by the ECM system and from the first user, a first request for the ED; sending, by the ECM system, the ED to the first user in response to the first user having access rights to the ED.

Claims

1. A method for managing an electronic document (ED) using an electronic content management (ECM) system, comprising:

receiving, by the ECM system, a submission comprising the ED;

generating an archived document corresponding to the ED;

storing, by the ECM system, the ED and the archived document;

distributing, by the ECM system, the archived document to a plurality of users including a first user and a second user;

receiving, by the ECM system and from the first user, a first request for the ED; and

sending, by the ECM system, the ED to the first user in response to the first user having access rights to the ED.

2. The method of claim 1, wherein the ED is in Open Office XML (OOXML) format, and wherein the archived document is in portable document format (PDF).

3. The method of claim 1, further comprising:

receiving, by the ECM system and from the second user, a second request for the ED; and

sending, by the ECM system, the archived document to the second user in response to the second user not having access rights to the ED.

4. The method of claim 1, wherein the first request comprises a search string for the ED.

5. The method of claim 1, further comprising:

generating, in response to receiving the submission, a unique identifier (UID) and a mapping linking the UID to the ED;

inserting a symbol corresponding to the UID into the ED, wherein the archived document comprises the symbol;

extracting the UID from the first request; and

identifying, by the ECM system, the ED based on the UID extracted from the first request and the mapping.

6. The method of claim 5, wherein the archived document comprising the symbol is embedded in the first request, and wherein the UID is extracted from the symbol.

7. The method of claim 5, wherein the ECM is connected to a multifunction printer (MFP), wherein the MFP obtains the UID from a hardcopy of the archived document, and wherein the request includes the UID obtained by the MFP.

8. The method of claim 5, further comprising:

receiving a submission comprising a revised version of the ED from the first user, wherein the revised version of the ED comprises the symbol;

identifying, based on the symbol in the revised version, the mapping; and

updating the mapping to link the UID to the revised version of the ED.

9. The method of claim 8, further comprising:

receiving, from the second user and after updating the mapping, a second request for the ED and comprising the archived document;

extracting the UID from the archived document in the second request;

identifying, based on the mapping and the UID extracted from the archived document in the second request, the revised version; and

sending, in response to the second request, the revised version to the second user.

10. The method of claim 8, further comprising:

receiving, from a multifunction printer (MFP) operated by the second user and after updating the mapping, a second request comprising the UID,

wherein the second request is generated by the MFP after the second user scans a hardcopy of the archived document corresponding to the ED;

identifying, by the ECM system and based on the mapping and the UID, an archived document corresponding to the revised version of the ED; and

sending the archived document corresponding to the revised version of the ED to the MFP for printing.

11. A non-transitory computer readable medium (CRM) storing instructions for managing an electronic document (ED) using an electronic content management system (ECM), the instructions comprising functionality for:

receiving, using the ECM system, a submission comprising the ED;

generating an archived document corresponding to the ED;

storing, using the ECM system, the ED and the archived document;

distributing, by the ECM system, the archived document to a plurality of users including a first user and a second user;

receiving, using the ECM system and from the first user, a first request for the ED; and

sending, using the ECM system, the ED to the first user in response to the first user having access rights to the ED.

12. The non-transitory CRM of claim 11, the instructions further comprising functionality for:

receiving, using the ECM system and from the second user, a second request for the ED; and

sending, using the ECM system, the archived document to the second user in response to the second user not having access rights to the ED.

13. The non-transitory CRM of claim 11, the instructions further comprising functionality for:

generating, in response to receiving the submission, a unique identifier (UID) and a mapping linking the UID to the ED;

inserting a symbol corresponding to the UID into the ED, wherein the archived document comprises the symbol;

extracting the UID from the first request; and

identifying the ED based on the UID extracted from the first request and the mapping.

14. The non-transitory CRM of claim 13, wherein the archived document comprising the symbol is embedded in the first request, and wherein the UID is extracted from the symbol.

15. The non-transitory CRM of claim 13, the instructions further comprising functionality for:

receiving a submission comprising a revised version of the ED from the first user, wherein the revised version of the ED comprises the symbol;

identifying, based on the symbol in the revised version, the mapping; and

updating the mapping to link the UID to the revised version of the ED.

16. The non-transitory CRM of claim 15, the instructions further comprising functionality for:

receiving, from the second user and after updating the mapping, a second request for the ED and comprising the archived document;

extracting the UID from the archived document in the second request;

identifying, based on the mapping and the UID extracted from the archived document in the second request, the revised version; and

sending, in response to the second request, the revised version to the second user.

17. An electronic content management (ECM) system for managing an electronic document (ED), comprising:

a processor;

an file converter configured to generate an archived document corresponding to the ED; and

an interface executing on the processor and configured to;

distribute the archived document to a plurality of users including a first user and a second user;

receive, from the first user, a first request for the ED; and

send the ED to the first user in response to the first user having access rights to the ED.

18. The ECM system of claim 17, further comprising:

a symbol engine configured to;

generate a unique identifier (UID) for the ED;

generate a symbol corresponding to the UID; and

insert the symbol into the ED, wherein the archived document comprises the symbol; and

a linking engine configured to;

generate a mapping linking the UID and the ED; and

identify, using the mapping, the ED from the UID extracted from the first request,

wherein the archived document comprising the symbol is embedded in the first request.

19. The ECM system of claim 18, wherein:

the interface is further configured to receive, from the first user, a revised version of the ED comprising the symbol; and

the linking engine is further configured to update the mapping to link the UID to the revised version of the ED.

20. The ECM system of claim 19, wherein the interface is further configured to:

receive, from the second user and after the mapping is updated, a second request for the ED embedding the archived document comprising the symbol; and

send the revised version of the ED to the second user.