METHOD FOR TRIGGERING AN ACTION OF A DEVICE AUTHORIZED BY A PAPER DOCUMENT

• US 20150039329A1
• Filed: 02/06/2013
• Published: 02/05/2015
• Est. Priority Date: 02/21/2012
• Status: Abandoned Application

• Current Assignee: CareFusion Germany 326 GmbH
• Original Assignee: CareFusion Germany 326 GmbH
• Inventors: Wirtz, Michael, Wiegland, Jens, Kohlhof, Andreas
• Application Number:
  US14/380,368
• Publication Number:
  US 20150039329A1
• Time in Patent Office: Days
• US Class Current: 705/2
• CPC Class Codes: G06Q 10/08 Logistics, e.g. warehousing, loading or distribution; Inventory or stock management
• CPC Class Codes: G06Q 10/087 Inventory or stock management, e.g. order filling, procurement or balancing against orders
• CPC Class Codes: G16H 20/10 relating to drugs or medications, e.g. for ensuring correct administration to patients
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms

Abstract

The present disclosure relates to a method for triggering an action of a device authorized by a paper document. In the method, the paper document is placed in a receptacle, an application device applies a first unique identifier to the paper document and generates an electronic image of the paper document, wherein a second identifier is uniquely assigned to the first identifier, and an electronic document is generated from the electronic image and is linked to the second identifier. An image of the electronic document is then displayed to a second, remote location of a person authorized to sign and the electronic document is signed by the authorized. The electronic document, which is linked to the second identifier and signed, is then stored in a secure memory. Once this process is complete, the authorized action is executed by the device.

Claims

1. A method for triggering an action of a device authorized by a paper document, wherein the action presupposes a unique assignment of a signature to the paper document, the method comprising:

a) inserting the paper document into a receptacle at a first location where the action is to be carried out, permanently applying a first unique identifier to the paper document by an application device and generating an electronic image of the paper document, wherein a second identifier is uniquely assigned to the first identifier and an electronic document is generated from the electronic image and is linked to the second identifier,

b) displaying an image of the electronic document on an output device of a data processing unit of a person authorized for signing, said data processing unit being located at a second location which is remote, and electronically signing the electronic document by the authorized person by means of a predefined input into an input device,

c) storing the signed electronic document, which is linked to the second identifier, in a secured memory, and

d) carrying out the authorized action by the device when the signed electronic document has been saved.

2. The method of claim 1, wherein the first identifier comprises an alphanumeric code, wherein the second identifier is uniquely assigned to the first identifier and is linked to the electronic document in that a file name of the electronic document containing the alphanumeric code is used as the second identifier.

3. The method of claim 1, wherein the electronic image of the paper document is generated after the first identifier has been permanently applied to the paper document, wherein the electronic image from which the electronic document is generated comprises an image of at least a portion of the paper document with the first identifier applied.

4. The method of claim 1, further comprising:

before applying the first unique identifier to the paper document, inserting the paper document into a receptacle and locking access to the paper document,

if the method is terminated before the authorized action is carried out or if only part of the authorized action has been carried out, enabling access to the paper document for the retrieval,

after the action has been carried out completely or partially, storing the paper document is stored in a storage site that is secured against unauthorized access.

5. The method of claim 4, wherein the paper document is provided with an imprint indicating that all or part of the action has been carried out before the paper document is stored in the storage site that is secured from unauthorized access.

6. The method of claim 1, wherein the paper document contains information which defines the type of authorized action, and wherein the method further comprises:

creating a first electronic image of the paper document,

determining, based on the first electronic image, the type of action defined by the information,

determining whether carrying out the defined type of action at the first location is possible, and

performing step a) if it is determined that carrying out the defined type of action at the first location is possible,

wherein the electronic image created in step a) and from which the electronic document is generated is a second electronic image.

7. The method of claim 6, wherein determining the type of action is based on the first electronic image and comprises ascertaining the information by means of a text recognition program and automatically determining whether carrying out the defined type of action is possible.

8. The method of claim 6, wherein, based on the first electronic image, the type of action defined by the information is determined by displaying, for the authorized person, the image and the information about actions that can be executed on the output device of the data processing system located at the second location, and said authorized person stipulates the defined type of action through corresponding inputs as a function thereof.

9. The method of claim 8, wherein the paper document comprises a drug prescription form and the authorized action comprises dispensing of drug packages identified on the prescription to a customer at the first location by a dispensing device, wherein the image of the electronic document is displayed for a pharmacist as the person authorized for signing at the remote second location.

10. The method of claim 9, further comprising:

a1) generating the first electronic image of the prescription by the photographic device at the first location and displayed on the output device of the data processing system belonging to the pharmacist at the remote second location,

a2) carrying out a check as to whether it is possible to dispense the drug packages identified on the prescription by an automatic dispenser located in the first location,

a3) if this dispensing is possible, instructing conveyance of the drug packages to be dispensed to an output tray by a corresponding input by the pharmacist, while the access of the customer to the output tray is blocked,

a4) carrying out a check, by means of detection devices at the first location, of whether additional prerequisites for dispensing the drug packages have been met,

a5) if the additional prerequisites have been met, applying the first unique identifier to the prescription by the application device and generating the second electronic image of the prescription by the photographic device,

a6) generating the electronic document from the second electronic image and is linked to the second identifier, and

enabling the access of the customer to the output tray, wherein customer access the output tray is enabled when additional prerequisites for output of the drug packages have been met and the electronic signature has been executed, thereby increasing dispensing security.

11. The method of claim 10, wherein carrying out the check of whether additional prerequisites for dispensing the drug packages has been met comprises generating an image of the drug packages conveyed into the output tray by means of a camera aimed at the output tray, and carrying out a check, as an additional prerequisite for dispensing the drug packages, based on the image, to ascertain whether the correct drug packages are in the output tray.

12. The method of claim 10, further comprising outputting a request for a payment process to the customer and carrying out a check, as additional prerequisites for dispensing the drug packages, on whether the payment process has been successfully concluded.

13. The method of claim 10, further comprising carrying out a check on whether all the drug packages have been completely retrieved from the enabled output tray and outputting a signal to the customer if all the drug packages have not been completely retrieved from the enabled output tray.

14. The method of claim 10, further comprising carrying out a check on whether all drug packages have been completely retrieved from the enabled output tray, and if if all drug packages have been completely retrieved from the enabled output tray, providing the paper document with an imprint indicating that the authorized action has been completed, and if all drug packages have not been completely retrieved from the enabled output tray, providing the paper document with an imprint indicating that the retrieval of the drug packages has been incomplete.

15. A method for initiating an action of a device authorized by a paper document, the method comprising:

receiving the paper document into a receptacle at a first location, wherein the first location is where the action is performed;

permanently applying a first unique identifier to the paper document;

generating an electronic document based on the paper document;

associating a second identifier with the first identifier and the electronic document;

displaying, at a second location, remote from the first location, the electronic document to an authorized person;

receiving and applying to the electronic document, an electronic signature by the authorized person to generate a signed electronic document;

storing the signed electronic document in a secured memory; and

performing the action by the device upon storing the signed electronic document.

16. The method of claim 15, wherein the first identifier comprises an alphanumeric code, and wherein the second identifier comprises a file name of the electronic document, the file name containing the alphanumeric code.

17. The method of claim 15, further comprising:

locking access to the paper document;

if the method is terminated before the action is performed or if the entirety of the action has not been performed, enabling access to the paper document for retrieval;

upon performing the action, storing the paper document in a storage site, the storage site being secured against unauthorized access.

18. The method of claim 15, further comprising:

determining, based on the paper document, whether performing the action is possible.

19. The method of claim 15, wherein the paper document comprises a drug prescription form and the action comprises dispensing of drug packages identified on the prescription to a customer at the first location by a dispensing device.

20. A method for approving an action of a device authorized by a paper document, the method comprising:

receiving, from the device at a remote location, an electronic document, the electronic document being associated with an identifier;

displaying the electronic document;

receiving an electronic signature;

applying the electronic signature to the electronic document to create a signed electronic document; and

saving the signed electronic document, wherein saving the signed electronic document triggers performing the action by the device at the remote location.