CLOUD SERVICE FOR HOSPITAL FORM AUTO FILLING SYSTEM

• US 20150248392A1
• Filed: 02/28/2014
• Published: 09/03/2015
• Est. Priority Date: 02/28/2014
• Status: Active Grant

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Watanabe, Kaoru
• Granted Patent: US 9,727,548 B2
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06F 16/955 using information identifiers, e.g. uniform resource locators [URL]
• CPC Class Codes: G06F 40/174 Form filling; Merging
• CPC Class Codes: G06F 40/205 Parsing

Abstract

Techniques are provided for acquiring form document data representing a form document; parsing the form document data of the form document to extract one or more data information components; identifying a database that stores one or more text strings in association with one or more data text labels; and generating filled form document data of a filled form document. The generating is performed by: for each data information component, of the one or more data information components of the form document, having an associated data text label: based on, at least in part, the associated data text label, retrieving, from the database, a text string that is associated with the data text label; and inserting the text string into a data text field of the data information component at the data text field location.

Claims

1. A cloud service device, comprising:

one or more processors; and

one or more memories storing instructions which, when processed by the one or more processors, cause the cloud service device to perform;

receiving a first request, wherein the first request is for filling in a form document;

based on, at last in part, first contents of the first request, determining form document data representing the form document;

parsing the form document data of the form document to extract one or more data information components;

wherein each data information component, of the one or more data information components, comprises one or more of;

a data text label, a data text field, and a data text field location, wherein the data text field location indicates a location of the data text field on the form document, and wherein the data text field is labelled with the data text label and is to be filled with a text string;

identifying a personal information database that stores one or more text strings in association with one or more data text labels;

generating filled form document data of a filled form document by performing;

for each data information component, of the one or more data information components of the form document, having the associated data text label;

based on, at least in part, the associated data text label, retrieving, from the personal information database, the text string that is associated with the data text label; and

inserting the text string into the data text field of the data information component at the data text field location.

2. The cloud service device of claim 1, wherein the one or more memories store additional instructions which, when processed by the one or more processors, cause the cloud service device to perform:

parsing the first contents of the first request;

determining whether the first contents comprise a form document identifier;

in response to determining that the first contents comprise the form document identifier;

using the form document identifier, determining the form document identified by the form document identifier; and

retrieving the form document data of the form document;

determining whether the first contents comprise an entity identifier;

in response to determining that the first contents comprise the entity identifier;

identifying a mapping between a plurality of entity identifiers and a plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document identified by the form document identifier; and

retrieving the form document data of the form document;

determining whether the first contents comprise geographical location information;

in response to determining that the first contents comprise the geographical location information;

identifying a mapping between the geographical location information and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document identified by the form document identifier; and

retrieving the form document data of the form document.

3. The cloud service device of claim 1, wherein the instructions that cause the acquiring form document data representing a form document store additional instructions which, when processed by the one or more processors, cause the cloud service device to perform:

receiving a second request, wherein the second request is for entering personal information of a user;

parsing second contents of the second request;

determining whether the second contents comprise a user identifier;

in response to determining that the second contents comprise the user identifier;

using the user identifier, identifying the personal information database identified by the user identifier;

receiving the personal information from the user; and

including the personal information in the personal information database;

determining whether the second contents comprise a personal database identifier;

in response to determining that the second contents comprise the personal database identifier;

using the personal database identifier, identifying the personal information database identified by the personal database identifier;

receiving the personal information from the user; and

including the personal information in the personal information database.

4. The cloud service device of claim 1, wherein the personal information database is implemented at one or more of:

a local database that is locally accessible to the cloud service device;

a remote database that is remotely accessible to the cloud service device;

a server database that is accessible to the cloud service device via a server computer;

or

a cloud system database that is accessible to the cloud service device via a cloud service.

5. The cloud service device of claim 1, wherein the one or more memories store additional instructions which, when processed by the one or more processors, cause the cloud service device to perform:

transmitting the filled form document data to a system device;

wherein the system device comprises any one of;

a printing device, a multifunction printing device (MFP), a server system, a cloud system, a display device.

6. The cloud service device of claim 4, wherein the one or more memories store additional instructions which, when processed by the one or more processors, cause the cloud service device to perform:

acquiring one or more user profiles created for a user of the cloud service device;

parsing each of the one or more user profiles to determine a plurality of label-string pairs;

wherein each label-string pair, of the plurality of label-string pairs, comprises a pair text label and a pair text string;

determining whether any two label-string pairs, of the plurality of label-string pairs, comprise the same pair text label, but different pair text strings, and in response thereto, selecting one of the two label string pairs and deleting another label-string pair of the two label-string pairs; and

storing, in the personal information database, the remaining label-string pairs.

7. The cloud service device of claim 1, wherein the one or more memories store additional instructions which, when processed by the one or more processors, cause the cloud service device to perform:

determining whether, for a particular data information component, of the one or more data information components, a particular data text label is stored in the database;

determining whether, for the particular data text label, a particular text string is stored in the database; and

in response to determining that, for the particular data text label, no particular text string is stored in the database, generating and displaying a notification indicating that no particular text string is available for the particular data information component.

8. A non-transitory computer-readable storage medium storing one or more instructions which, when processed by one or more processors, cause the one or more processors to perform:

receiving a first request, wherein the first request is for filling in a form document;

based on, at last in part, first contents of the first request, determining form document data representing the form document;

parsing the form document data of the form document to extract one or more data information components;

wherein each data information component, of the one or more data information components, comprises one or more of;

a data text label, a data text field, and a data text field location, wherein the data text field location indicates a location of the data text field on the form document, and wherein the data text field is labelled with the data text label and is to be filled with a text string;

identifying a personal information database that stores one or more text strings in association with one or more data text labels;

generating filled form document data of a filled form document by performing;

for each data information component, of the one or more data information components of the form document, having the associated data text label;

based on, at least in part, the associated data text label, retrieving, from the personal information database, the text string that is associated with the data text label; and

inserting the text string into the data text field of the data information component at the data text field location.

9. The non-transitory computer-readable storage medium of claim 8, storing additional instructions which, when processed by one or more processors, cause the one or more processors to perform:

parsing the first contents of the first request;

determining whether the first contents comprise a form document identifier;

in response to determining that the first contents comprise the form document identifier;

using the form document identifier, determining the form document identified by the form document identifier; and

retrieving the form document data of the form document;

determining whether the first contents comprise an entity identifier;

in response to determining that the first contents comprise the entity identifier;

identifying a mapping between a plurality of entity identifiers and a plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document identified by the form document identifier; and

retrieving the form document data of the form document;

determining whether the first contents comprise geographical location information;

in response to determining that the first contents comprise the geographical location information;

identifying a mapping between the geographical location information and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document identified by the form document identifier; and

retrieving the form document data of the form document.

10. The non-transitory computer-readable storage medium of claim 8, storing additional instructions which, when processed by one or more processors, cause the one or more processors to perform:

receiving a second request, wherein the second request is for entering personal information of a user;

parsing second contents of the second request;

determining whether the second contents comprise a user identifier;

in response to determining that the second contents comprise the user identifier;

using the user identifier, identifying the personal information database identified by the user identifier;

receiving the personal information from the user; and

including the personal information in the personal information database;

determining whether the second contents comprise a personal database identifier;

in response to determining that the second contents comprise the personal database identifier;

using the personal database identifier, identifying the personal information database identified by the personal database identifier;

receiving the personal information from the user; and

including the personal information in the personal information database.

11. The non-transitory computer-readable storage medium of claim 8, wherein the database is implemented at one or more of:

a local database that is locally accessible to a cloud service;

a remote database that is remotely accessible to the cloud service;

a server database that is accessible to the cloud service via a server computer;

or

a cloud system database that is accessible to the cloud service via a cloud service.

12. The non-transitory computer-readable storage medium of claim 8, storing additional instructions which, when processed by one or more processors, cause the one or more processors to perform:

transmitting the filled form document data to a system device;

wherein the system device comprises any one of;

a printing device, a multifunction printing device (MFP), a server system, a cloud system, a display device.

13. The non-transitory computer-readable storage medium of claim 8, storing additional instructions which, when processed by one or more processors, cause the one or more processors to perform:

acquiring one or more user profiles created for a user of a cloud service;

parsing each of the one or more user profiles to determine a plurality of label-string pairs;

wherein each label-string pair, of the plurality of label-string pairs, comprises a pair text label and a pair text string;

determining whether any two label-string pairs, of the plurality of label-string pairs, comprise the same pair text label, but different pair text strings, and in response thereto, selecting one of the two label string pairs and deleting another label-string pair of the two label-string pairs; and

storing, in the database, the remaining label-string pairs.

14. The non-transitory computer-readable storage medium of claim 8, storing additional instructions which, when processed by one or more processors, cause the one or more processors to perform:

determining whether, for a particular data information component, of the one or more data information components, a particular data text label is stored in the database;

determining whether, for the particular data text label, a particular text string is stored in the database; and

in response to determining that, for the particular data text label, no particular text string is stored in the database, generating and displaying a notification indicating that no particular text string is available for the particular data information component.

15. A method, comprising:

receiving a first request, wherein the first request is for filling in a form document;

based on, at last in part, first contents of the first request, determining form document data representing the form document;

parsing the form document data of the form document to extract one or more data information components;

wherein each data information component, of the one or more data information components, comprises one or more of;

a data text label, a data text field, and a data text field location, wherein the data text field location indicates a location of the data text field on the form document, and wherein the data text field is labelled with the data text label and is to be filled with a text string;

identifying a personal information database that stores one or more text strings in association with one or more data text labels;

generating filled form document data of a filled form document by performing;

for each data information component, of the one or more data information components of the form document, having the associated data text label;

based on, at least in part, the associated data text label, retrieving, from the personal information database, the text string that is associated with the data text label; and

inserting the text string into the data text field of the data information component at the data text field location;

wherein the method is performed by one or more computing devices.

16. The method of claim 15, further comprising:

parsing the first contents of the first request;

determining whether the first contents comprise a form document identifier;

in response to determining that the first contents comprise the form document identifier;

using the form document identifier, determining the form document identified by the form document identifier; and

retrieving the form document data of the form document;

determining whether the first contents comprise an entity identifier;

in response to determining that the first contents comprise the entity identifier;

identifying a mapping between a plurality of entity identifiers and a plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document identified by the form document identifier; and

retrieving the form document data of the form document;

determining whether the first contents comprise geographical location information;

in response to determining that the first contents comprise the geographical location information;

identifying a mapping between the geographical location information and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document identified by the form document identifier; and

retrieving the form document data of the form document.

17. The method of claim 15, further comprising:

receiving a second request, wherein the second request is for entering personal information of a user;

parsing second contents of the second request;

determining whether the second contents comprise a user identifier;

in response to determining that the second contents comprise the user identifier;

using the user identifier, identifying the personal information database identified by the user identifier;

receiving the personal information from the user; and

including the personal information in the personal information database;

determining whether the second contents comprise a personal database identifier;

in response to determining that the second contents comprise the personal database identifier;

using the personal database identifier, identifying the personal information database identified by the personal database identifier;

receiving the personal information from the user; and

including the personal information in the personal information database.

18. The method of claim 15, wherein the database is implemented at one or more of:

a local database that is locally accessible to a cloud service;

a remote database that is remotely accessible to the cloud service;

a server database that is accessible to the cloud service via a server computer;

or

a cloud system database that is accessible to the cloud service via a cloud service.

19. The method of claim 15, further comprising:

acquiring one or more user profiles created for a user of a cloud service;

parsing each of the one or more user profiles to determine a plurality of label-string pairs;

wherein each label-string pair, of the plurality of label-string pairs, comprises a pair text label and a pair text string;

determining whether any two label-string pairs, of the plurality of label-string pairs, comprise the same pair text label, but different pair text strings, and in response thereto, selecting one of the two label string pairs and deleting another label-string pair of the two label-string pairs; and

storing, in the database, the remaining label-string pairs.

20. The method of claim 15, further comprising:

determining whether, for a particular data information component, of the one or more data information components, a particular data text label is stored in the database;

determining whether, for the particular data text label, a particular text string is stored in the database; and

in response to determining that, for the particular data text label, no particular text string is stored in the database, generating and displaying a notification indicating that no particular text string is available for the particular data information component.