DATA MANAGEMENT FOR HOSPITAL FORM AUTO FILLING SYSTEM

• US 20150248393A1
• Filed: 02/28/2014
• Published: 09/03/2015
• Est. Priority Date: 02/28/2014
• Status: Abandoned Application

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Watanabe, Kaoru
• Application Number:
  US14/194,365
• Publication Number:
  US 20150248393A1
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G06F 40/174 Form filling; Merging

Abstract

Techniques are provided for acquiring form document data representing a form document; parsing the form document data of the form document to extract one or more data information components; identifying a database that stores one or more text strings in association with one or more data text labels; and generating filled form document data of a filled form document. The generating is performed by: for each data information component, of the one or more data information components of the form document, having an associated data text label: based on, at least in part, the associated data text label, retrieving, from the database, a text string that is associated with the data text label; and inserting the text string into a data text field of the data information component at the data text field location.

Claims

1. A data management system, comprising:

one or more processors; and

one or more memories storing instructions which, when processed by the one or more processors, cause;

receiving a first request, wherein the first request is for entering personal information of a user;

parsing first contents of the first request;

determining whether the first contents comprise a user identifier;

in response to determining that the first contents comprise the user identifier;

using the user identifier, identifying a personal information database identified by the user identifier;

receiving the personal information from the user; and

including the personal information in the personal information database.

2. The data management system of claim 1, wherein the one or more memories store additional instructions which, when processed by the one or more processors, cause:

receiving a second request, wherein the second request is for entering form document data of a form document;

determining whether second contents of the second request comprise a form document identifier;

in response to determining that the second contents comprise the form document identifier;

using the form document identifier, identifying a form document database identified by the form document identifier;

receiving the form document data of the form document; and

including the form document data in the form document database;

determining whether the second contents comprise an entity identifier;

in response to determining that the second contents comprise the entity identifier;

identifying a mapping between a plurality of entity identifiers and a plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database;

receiving the form document data of the form document; and

including the form document data in the form document database;

determining whether the second contents comprise geographical location information;

in response to determining that the second contents comprise the geographical location information;

identifying a mapping between the geographical location information and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database;

receiving the form document data of the form document; and

including the form document data in the form document database.

3. The data management system of claim 2, wherein the one or more memories store additional instructions which, when processed by the one or more processors, cause:

receiving a third request, wherein the third request is for retrieving personal information of a user;

parsing third contents of the third request;

determining whether the third contents comprise the user identifier;

in response to determining that the first contents comprise the user identifier;

using the user identifier, identifying the personal information database identified by the user identifier; and

retrieving the personal information of the user from the personal information database;

determining whether the third contents comprise the personal database identifier;

in response to determining that the third contents comprise the personal database identifier;

using the personal database identifier, identifying the personal information database identified by the personal database identifier; and

retrieving the personal information of the user from the personal information database.

4. The data management system of claim 3, wherein the one or more memories store additional instructions which, when processed by the one or more processors, cause:

receiving a fourth request, wherein the fourth request is for retrieving the form document data of the form document;

determining whether fourth contents of the fourth request comprise the form document identifier;

in response to determining that the fourth contents comprise the form document identifier;

using the form document identifier, identifying the form document database identified by the form document identifier; and

retrieving the form document data from the form document database;

determining whether the fourth contents comprise the entity identifier;

in response to determining that the fourth contents comprise the entity identifier;

identifying the mapping between the plurality of entity identifiers and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database; and

retrieving the form document data from the form document database;

determining whether the fourth contents comprise geographical location information;

in response to determining that the fourth contents comprise the geographical location information;

identifying the mapping between the geographical location information and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database; and

retrieving the form document data from the form document database.

5. The data management system of claim 1, wherein the personal information database is implemented at one or more of:

a local database that is locally accessible to the data management system;

a remote database that is remotely accessible to the data management system;

a server database that is accessible to the data management system device via a server computer;

or

a cloud system database that is accessible to the document management system via a cloud service.

6. The data management system of claim 1, wherein the one or more memories store additional instructions which, when processed by the one or more processors, cause:

acquiring one or more user profiles created for a user of a cloud service;

parsing each of the one or more user profiles to determine a plurality of label-string pairs;

wherein each label-string pair, of the plurality of label-string pairs, comprises a pair text label and a pair text string;

determining whether any two label-string pairs, of the plurality of label-string pairs, comprise the same pair text label, but different pair text strings, and in response thereto, selecting one of the two label string pairs and deleting another label-string pair of the two label-string pairs; and

storing, in the personal information database, the remaining label-string pairs.

7. The data management system of claim 6, wherein the one or more memories store additional instructions which, when processed by the one or more processors, cause:

determining whether, for a particular data information component, of the one or more data information components, a particular data text label is stored in the database;

determining whether, for the particular data text label, a particular text string is stored in the database; and

in response to determining that, for the particular data text label, no particular text string is stored in the database, generating and displaying a notification indicating that no particular text string is available for the particular data information component.

8. A non-transitory computer-readable storage medium storing one or more instructions which, when processed by one or more processors, cause the one or more processors to perform:

receiving a first request, wherein the first request is for entering personal information of a user;

parsing first contents of the first request;

determining whether the first contents comprise a user identifier;

in response to determining that the first contents comprise the user identifier;

using the user identifier, identifying a personal information database identified by the user identifier;

receiving the personal information from the user; and

including the personal information in the personal information database.

9. The non-transitory computer-readable storage medium of claim 8, storing additional instructions which, when processed by the one or more processors, cause the one or more processors to perform:

receiving a second request, wherein the second request is for entering form document data of a form document;

determining whether second contents of the second request comprise a form document identifier;

in response to determining that the second contents comprise the form document identifier;

using the form document identifier, identifying a form document database identified by the form document identifier;

receiving the form document data of the form document; and

including the form document data in the form document database;

determining whether the second contents comprise an entity identifier;

in response to determining that the second contents comprise the entity identifier;

identifying a mapping between a plurality of entity identifiers and a plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database;

receiving the form document data of the form document; and

including the form document data in the form document database;

determining whether the second contents comprise geographical location information;

in response to determining that the second contents comprise the geographical location information;

identifying a mapping between the geographical location information and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database;

receiving the form document data of the form document; and

including the form document data in the form document database.

10. The non-transitory computer-readable storage medium of claim 9, storing additional instructions which, when processed by the one or more processors, cause the one or more processors to perform:

receiving a third request, wherein the third request is for retrieving personal information of a user;

parsing third contents of the third request;

determining whether the third contents comprise the user identifier;

in response to determining that the first contents comprise the user identifier;

using the user identifier, identifying the personal information database identified by the user identifier; and

retrieving the personal information of the user from the personal information database;

determining whether the third contents comprise the personal database identifier;

in response to determining that the third contents comprise the personal database identifier;

using the personal database identifier, identifying the personal information database identified by the personal database identifier; and

retrieving the personal information of the user from the personal information database.

11. The non-transitory computer-readable storage medium of claim 10, storing additional instructions which, when processed by the one or more processors, cause the one or more processors to perform:

receiving a fourth request, wherein the fourth request is for retrieving the form document data of the form document;

determining whether fourth contents of the fourth request comprise the form document identifier;

in response to determining that the fourth contents comprise the form document identifier;

using the form document identifier, identifying the form document database identified by the form document identifier; and

retrieving the form document data from the form document database;

determining whether the fourth contents comprise the entity identifier;

in response to determining that the fourth contents comprise the entity identifier;

identifying the mapping between the plurality of entity identifiers and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database; and

retrieving the form document data from the form document database;

determining whether the fourth contents comprise geographical location information;

in response to determining that the fourth contents comprise the geographical location information;

identifying the mapping between the geographical location information and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database; and

retrieving the form document data from the form document database.

12. The non-transitory computer-readable storage medium of claim 8, wherein:

a local database that is locally accessible to a data management system;

a remote database that is remotely accessible to the document management system;

a server database that is accessible to the document management system device via a server computer;

or

a cloud system database that is accessible to the document management system via a cloud service.

13. The non-transitory computer-readable storage medium of claim 8, storing additional instructions which, when processed by the one or more processors, cause the one or more processors to perform:

acquiring one or more user profiles created for a user of a cloud service;

parsing each of the one or more user profiles to determine a plurality of label-string pairs;

wherein each label-string pair, of the plurality of label-string pairs, comprises a pair text label and a pair text string;

determining whether any two label-string pairs, of the plurality of label-string pairs, comprise the same pair text label, but different pair text strings, and in response thereto, selecting one of the two label string pairs and deleting another label-string pair of the two label-string pairs; and

storing, in the personal information database, the remaining label-string pairs.

14. The non-transitory computer-readable storage medium of claim 8, storing additional instructions which, when processed by the one or more processors, cause:

determining whether, for a particular data information component, of the one or more data information components, a particular data text label is stored in the database;

determining whether, for the particular data text label, a particular text string is stored in the database; and

in response to determining that, for the particular data text label, no particular text string is stored in the database, generating and displaying a notification indicating that no particular text string is available for the particular data information component.

15. A method comprising:

receiving a first request, wherein the first request is for entering personal information of a user;

parsing first contents of the first request;

determining whether the first contents comprise a user identifier;

in response to determining that the first contents comprise the user identifier;

using the user identifier, identifying a personal information database identified by the user identifier;

receiving the personal information from the user; and

including the personal information in the personal information database;

wherein the method is performed by one or more computing devices.

16. The method of claim 15, further comprising:

receiving a second request, wherein the second request is for entering form document data of a form document;

determining whether second contents of the second request comprise a form document identifier;

in response to determining that the second contents comprise the form document identifier;

using the form document identifier, identifying a form document database identified by the form document identifier;

receiving the form document data of the form document; and

including the form document data in the form document database;

determining whether the second contents comprise an entity identifier;

in response to determining that the second contents comprise the entity identifier;

identifying a mapping between a plurality of entity identifiers and a plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database;

receiving the form document data of the form document; and

including the form document data in the form document database;

determining whether the second contents comprise geographical location information;

in response to determining that the second contents comprise the geographical location information;

identifying a mapping between the geographical location information and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database;

receiving the form document data of the form document; and

including the form document data in the form document database.

17. The method of claim 16, further comprising:

receiving a third request, wherein the third request is for retrieving personal information of a user;

parsing third contents of the third request;

determining whether the third contents comprise the user identifier;

in response to determining that the first contents comprise the user identifier;

using the user identifier, identifying the personal information database identified by the user identifier;

receiving the personal information from the user; and

including the personal information in the personal information database;

determining whether the third contents comprise the personal database identifier;

in response to determining that the third contents comprise the personal database identifier;

using the personal database identifier, identifying the personal information database identified by the personal database identifier;

receiving the personal information from the user; and

including the personal information in the personal information database.

18. The method of claim 17, further comprising:

receiving a fourth request, wherein the fourth request is for retrieving the form document data of the form document;

determining whether fourth contents of the fourth request comprise the form document identifier;

in response to determining that the fourth contents comprise the form document identifier;

using the form document identifier, identifying the form document database identified by the form document identifier; and

retrieving the form document data from the form document database;

determining whether the fourth contents comprise the entity identifier;

in response to determining that the fourth contents comprise the entity identifier;

identifying the mapping between the plurality of entity identifiers and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database; and

retrieving the form document data from the form document database;

determining whether the fourth contents comprise geographical location information;

in response to determining that the fourth contents comprise the geographical location information;

identifying the mapping between the geographical location information and the plurality of form document identifiers;

using the mapping, determining the form document identifier for the form document data;

using the form document identifier, determining the form document database; and

retrieving the form document data from the form document database.

19. The method of claim 15, wherein the personal information database is implemented at one or more of:

a local database that is locally accessible to a data management system;

a remote database that is remotely accessible to the data management system;

a server database that is accessible to the data management system device via a server computer;

or

a cloud system database that is accessible to the document management system via a cloud service.

20. The method of claim 15, further comprising

acquiring one or more user profiles created for a user of a cloud service;

parsing each of the one or more user profiles to determine a plurality of label-string pairs;

wherein each label-string pair, of the plurality of label-string pairs, comprises a pair text label and a pair text string;

determining whether any two label-string pairs, of the plurality of label-string pairs, comprise the same pair text label, but different pair text strings, and in response thereto, selecting one of the two label string pairs and deleting another label-string pair of the two label-string pairs; and

storing, in the personal information database, the remaining label-string pairs.