ONGOING MANAGEMENT FOR PRE-PLANNED HANDLING OF DIGITAL PRESENCE

• US 20160259835A1
• Filed: 05/27/2015
• Published: 09/08/2016
• Est. Priority Date: 03/05/2015
• Status: Active Grant

• Current Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Original Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Inventors: Rajagopalan, Rajmohan, Stokes, Michael
• Granted Patent: US 10,007,714 B2
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G06F 16/122 using management policies backup systems G06F11/1446; file migration policies for HSM systems G06F16/185
• CPC Class Codes: G06F 16/1734 Details of monitoring file system events, e.g. by the use of hooks, filter drivers, logs
• CPC Class Codes: G06F 16/2358 Change logging, detection, and notification replication G06F16/27
• CPC Class Codes: G06F 16/27 Replication, distribution or synchronisation of data between databases or within a distributed database system; Distributed database system architectures therefor
• CPC Class Codes: G06F 16/285 Clustering or classification
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 50/01 Social networking
• CPC Class Codes: H04L 67/1095 Replication or mirroring of data, e.g. scheduling or transport for data synchronisation between network nodes

Abstract

Ongoing management for pre-planned handling of digital presence is provided. A service such as a management service monitors continuously monitors digital assets of an asset owner hosted at external resources. A change to the digital assets retrieved from the external resources is analyzed in response to a detection of the change. The change is processed to reclassify the digital assets into asset categories. The digital assets and the asset categories are matched to suggested actions and suggested trigger events. The suggested actions include operations to dispose of the digital assets in case of an incapacitation of the asset owner. A notification is transmitted to an asset manager to prompt the asset manager to review the updates to the digital assets, the asset categories, the suggested actions, and the suggested trigger events.

Claims

1. A computing device to provide ongoing management for pre-planned handling of digital presence, the computing device comprising:

a memory configured to store instructions associated with a management service;

one or more processors coupled to the memory, the one or more processors executing the management service in conjunction with the instructions stored in the memory, wherein the management service includes;

a monitoring engine configured to;

monitor one or more digital assets of an asset owner hosted at one or more external resources;

a policy engine configured to;

analyze a change to the one or more digital assets retrieved from the one or more external resources in response to a detection of the change to the one or more digital assets at the one or more external resources;

process the change to reclassify the one or more digital assets into one or more asset categories;

match the one or more digital assets and the one or more asset categories to one or more suggested actions and one or more suggested trigger events; and

transmit a notification to an asset manager to prompt the asset manager to review the one or more digital assets, the one or more asset categories, the one or more suggested actions, and the one or more suggested trigger events.

2. The computing device of claim 1, wherein the policy engine is further configured to:

identify the change as a modification of the one or more digital assets;

detect a new asset category that matches the modification; and

reclassify the one or more digital assets into the new asset category.

3. The computing device of claim 1, wherein the policy engine is further configured to:

identify the change as an addition to the one or digital assets;

match the addition to the one or more asset categories; and

include the addition with the one or more digital assets.

4. The computing device of claim 1, wherein the policy engine is further configured to:

identify the change as a deleted asset from the one or more digital assets;

remove an association between the deleted asset and the one or more asset categories; and

remove the deleted asset from the one or more digital assets.

5. The computing device of claim 1, wherein the monitor engine is further configured to:

detect the change in response to one or more of;

a creation of a new account and a deletion of an existing account at the one or more external resources.

6. The computing device of claim 1, wherein the monitor engine is further configured to:

detect the change in response to a relocation of the one or more digital assets, wherein the relocation includes one or more of;

a first transfer of the one or more digital assets from an existing external resource to a new external resource, and a second transfer of the one or more digital assets from the existing external resource to a local resource.

7. The computing device of claim 1, wherein the monitor engine is further configured to:

detect the change in response to a creation of a new account at a new external resource.

8. The computing device of claim 1, wherein the policy engine is further configured to:

identify the asset owner as a member of a group within an organization and the asset manager as a supervisor of the group; and

process the change with rules of the organization to detect a compliance with the rules.

9. The computing device of claim 8, wherein the policy engine is further configured to:

in response to a failure to detect the compliance with the rules of the organization, include an alert within the notification transmitted to the asset manager, wherein the alert informs the asset manager of the failure to comply with the rules of the organization.

10. The computing device of claim 8, wherein the policy engine is further configured to:

in response to a detection of the compliance with the rules of the organization, include a verification of the compliance with the rules of the organization within the notification transmitted to the asset manager.

11. The computing device of claim 1, wherein the policy engine is further configured to:

detect a failure to access the one or more digital assets within a time period; and

include an alert within the notification transmitted to the asset manager, wherein the alert informs the asset manager of the failure the access the one or more digital assets.

12. A method executed on a computing device to provide ongoing management for pre-planned handling of digital presence, the method comprising:

monitoring one or more digital assets of an asset owner hosted at one or more external resources;

analyzing a change to the one or more digital assets retrieved from the one or more external resources in response to a detection of the change to the one or more digital assets at the one or more external resources;

processing the change to reclassify the one or more digital assets into one or more asset categories;

matching the one or more digital assets and the one or more asset categories to one or more suggested actions and one or more suggested trigger events; and

transmitting a notification to an asset manager to prompt the asset manager to review the one or more digital assets, the one or more asset categories, the one or more suggested actions, and the one or more suggested trigger events, wherein the asset manager includes one or more of the asset owner, a legal representative of the asset owner, an authorized family member of the asset owner, an authorized relation of the asset owner, an authorized colleague of the asset owner, and an authorized supervisor of the asset owner.

13. The method of claim 12, further comprising:

accessing a legal resource to retrieve regulations of a jurisdiction associated with one or more of the asset owner and the one or more digital assets; and

processing the change to detect a compliance with the regulations.

14. The method of claim 13, further comprising:

in response to a failure to detect the compliance with the regulations, including an alert within the notification transmitted to the asset manager, wherein the alert informs the asset manager of the failure to comply with the regulations.

15. The method of claim 13, further comprising:

in response to a detection of the compliance, including a verification of the compliance with the regulations within the notification transmitted to the asset manager.

16. The method of claim 12, further comprising:

periodically accessing a legal resource to retrieve updates to regulations of a jurisdiction associated with one or more of the asset owner and the one or more digital assets; and

processing the one or more digital assets and the one or more suggested actions with the updates to the regulations of the jurisdiction to detect a compliance with the updates to the regulations.

17. The method of claim 16, further comprising:

including an alert in the notification, wherein the alert includes a statement describing the compliance of the one or more digital assets and the one or more suggested actions with the updates to the regulations.

18. A computer-readable memory device with instructions stored thereon to provide ongoing management for pre-planned handling of digital presence, the instructions comprising:

monitoring one or more digital assets of an asset owner hosted at one or more external resources;

analyzing a change to the one or more digital assets retrieved from the one or more external resources in response to a detection of the change to the one or more digital assets at the one or more external resources;

processing the change to reclassify the one or more digital assets into one or more asset categories;

matching the one or more digital assets and the one or more asset categories to one or more suggested actions and one or more suggested trigger events; and

transmitting a notification to an asset manager to prompt the asset manager to review the one or more digital assets, the one or more asset categories, the one or more suggested actions, and the one or more suggested trigger events, wherein the asset manager includes one or more of the asset owner, a legal representative of the asset owner, an authorized family member of the asset owner, an authorized relation of the asset owner, an authorized colleague of the asset owner, and an authorized supervisor of the asset owner.

19. The computer-readable memory device of claim 18, wherein the instructions further comprise:

identifying the asset owner as a member of a group within an organization and the asset manager as a supervisor of the group;

processing the change with rules of the organization to detect a compliance with the rules; and

in response to a failure to detect the compliance with the rules of the organization, including an alert within the notification transmitted to the supervisor, wherein the alert informs the supervisor of the failure to comply with the rules of the organization.

20. The computer-readable memory device of claim 18, wherein the instructions further comprise:

periodically accessing a legal resource to retrieve updates to regulations of a jurisdiction associated with one or more of the asset owner and the one or more digital assets;

processing the one or more digital assets and the one or more suggested actions with the updates to the regulations of the jurisdiction to detect a compliance with the updates to the regulations; and

including an alert in the notification, wherein the alert includes a statement describing the compliance of the one or more digital assets and the one or more suggested actions with the updates to the regulations.