CALENDAR MANAGEMENT WITH FLEXIBLE DURATION MEETINGS

• US 20160292651A1
• Filed: 03/11/2016
• Published: 10/06/2016
• Est. Priority Date: 03/30/2015
• Status: Abandoned Application

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Bathiya, Mayank B.
• Application Number:
  US15/067,231
• Publication Number:
  US 20160292651A1
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G06F 3/0484 for the control of specific functions or operations, e.g. selecting or manipulating an object, an image or a displayed text element, setting a parameter value or selecting a range
• CPC Class Codes: G06Q 10/06311 Scheduling, planning or task assignment for a person or group
• CPC Class Codes: G06Q 10/1095 Meeting or appointment

Abstract

A flexible duration meeting invite is provided to allow and assist a meeting chairperson using prompt messages to unblock the calendars for rooms, resources, and/or people as soon as they are not required. Such flexible meeting scheduling allows and assists the individual participant to mark the meeting as completed with respect to his involvement and to unblock his calendar even though the meeting is still in progress. Such flexible duration meetings also allow the others to take informed decision and plan the best case scenarios.

Claims

1. A method for managing a flexible duration meeting, the method comprising:

specifying a set of meeting duration parameters including a start time, a minimum meeting duration, and a maximum meeting duration for the flexible duration meeting, wherein a calendar timeslot for each required room, resource, and participant is booked from the start time for the maximum meeting duration;

monitoring a duration of the flexible duration meeting;

responsive to the duration of the flexible duration meeting being equal to the minimum meeting duration, requesting a status of the meeting; and

responsive to the status of the meeting being complete, unlocking a remaining calendar timeslot for each required room, resource, and participant, wherein the remaining calendar timeslot is the difference between a current time and an end time, the end time being the maximum meeting duration measured from the start time.

2. The method of claim 1, further comprising:

receiving, at a first time, the status of the meeting as snooze;

specifying a snoozing duration; and

requesting a status of the meeting when a time lapse from the first time to a current time is equal to the snoozing duration.

3. The method of claim 2, wherein the snoozing duration is a duration less than or equal to a remaining calendar timeslot for each required room, resource, and participant.

4. The method of claim 1, wherein the calendar timeslot is able to present a potential availability of the room, resource, and participant.

5. The method of claim 1, further comprising:

responsive to the duration of the flexible duration meeting being equal to the maximum duration, ceasing to monitor the duration of the flexible duration meeting.

6. The method of claim 1, wherein the step of specifying a set of meeting duration parameters is performed by one of the following:

a meeting chairperson, a particular meeting participant, and a team.

7. The method of claim 1, wherein the set of meeting duration parameters further includes a meeting pattern.

8. The method of claim 7, wherein the meeting pattern is a duration of time after the start time for a break time.

9. The method of claim 7, wherein the meeting pattern includes one of joining the meeting at a first duration before the start time, joining the meeting at a second duration after the start time, and taking a third duration of break time at a specified time interval from the start time.

10. The method of claim 1, wherein the flexible duration meeting is one of the following types:

a one-time meeting, a recurring meeting, and a multi-team meeting.

11. The method of claim 10, wherein the multi-team meeting includes one of the following:

a meeting attended by a first plurality of teams at the same time, and a meeting attended by a second plurality of teams, wherein the second plurality of teams join the meeting one after another based on a pre-determined sequence.