SYSTEM AND METHOD FOR PROCESSING TRAVEL RESERVATIONS MADE OUTSIDE OF COMPANY TRAVEL POLICY

• US 20170046632A1
• Filed: 08/10/2015
• Published: 02/16/2017
• Est. Priority Date: 08/10/2015
• Status: Active Application

• Current Assignee: Traxo, Inc.
• Original Assignee: Traxo, Inc.
• Inventors: Fabris, Andres, Pendergast, Richard
• Application Number:
  US14/822,498
• Publication Number:
  US 20170046632A1
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G06Q 10/02 Reservations, e.g. for tickets, services or events
• CPC Class Codes: G06Q 50/12 Hotels or restaurants

Abstract

A system performs a method for processing travel reservations. The method includes receiving an indication of a hotel reservation made by an employee of a company. The method also includes determining whether the hotel reservation complies with a travel policy of the company. The method further includes determining whether the hotel reservation meets an exception to the travel policy. The method still further includes determining whether the hotel reservation is cancelable. In addition, the method includes, upon a determination that the hotel reservation is cancelable, automatically canceling the hotel reservation or alerting the employee so the employee may cancel the hotel reservation, and determining a list of recommended hotels that are within the travel policy for presentation to the employee.

Claims

1. A method by at least one processor, the method comprising:

receiving an indication of a hotel reservation made by an employee of a company;

determining whether the hotel reservation complies with a travel policy of the company;

determining whether the hotel reservation meets an exception to the travel policy;

determining whether the hotel reservation is cancelable; and

upon a determination that the hotel reservation is cancelable, automatically canceling the hotel reservation or alerting the employee so the employee may cancel the hotel reservation, and determining a list of recommended hotels that are within the travel policy for presentation to the employee.

2. The method of claim 1, wherein receiving an indication of a hotel reservation comprises receiving, by an email server, an email sent to the employee'"'"'s work email address that includes hotel reservation information.

3. The method of claim 1, wherein determining whether the hotel reservation complies with a travel policy of the company comprises at least one of:

determining whether a record of the hotel reservation comprises a flag or text indicating that the reservation complies with the travel policy;

or determining whether an email having the record of the hotel reservation was sent from an email address or email domain that is associated with the travel policy.

4. The method of claim 1, wherein determining whether the hotel reservation meets an exception to the travel policy comprises at least one of:

determining whether the hotel reservation is associated with non-business travel;

or

determining whether a reserved hotel rate in the hotel reservation is less than or equal to a hotel rate available within the travel policy.

5. The method of claim 1, wherein determining whether the hotel reservation is cancelable comprises:

parsing a record of the hotel reservation to determine whether the record includes one or more text strings or keywords associated with a cancellation policy; and

interpreting the one or more text strings or keywords to determine the cancellation policy.

6. The method of claim 1, wherein determining a list of recommended hotels that are within the travel policy comprises searching a database of hotels to determine hotels that (i) are within a predetermined geographical distance of the hotel associated with the hotel reservation, and (ii) have availability during a time period associated with the hotel reservation.

7. The method of claim 6, further comprising:

presenting the list of recommended hotels to the employee;

receiving a selection by the employee of a hotel among the list of recommended hotels; and

making a second hotel reservation at the selected hotel.

8. A system comprising:

at least one memory; and

at least one processor coupled to the at least one memory, the at least one processor configured to;

receive an indication of a hotel reservation made by an employee of a company;

determine whether the hotel reservation complies with a travel policy of the company;

determine whether the hotel reservation meets an exception to the travel policy;

determine whether the hotel reservation is cancelable; and

upon a determination that the hotel reservation is cancelable, automatically cancel the hotel reservation or alert the employee so the employee may cancel the hotel reservation, and determine a list of recommended hotels that are within the travel policy for presentation to the employee.

9. The system of claim 8, wherein to receive an indication of a hotel reservation, the at least one processor is configured to receive, an email sent to the employee'"'"'s work email address that includes hotel reservation information.

10. The system of claim 8, wherein to determine whether the hotel reservation complies with a travel policy of the company, the at least one processor is configured to at least one of:

determine whether a record of the hotel reservation comprises a flag or text indicating that the reservation complies with the travel policy;

or

determine whether an email having the record of the hotel reservation was sent from an email address or email domain that is associated with the travel policy.

11. The system of claim 8, wherein to determine whether the hotel reservation meets an exception to the travel policy, the at least one processor is configured to at least one of:

determine whether the hotel reservation is associated with non-business travel;

or

determine whether a reserved hotel rate in the hotel reservation is less than or equal to a hotel rate available within the travel policy.

12. The system of claim 8, wherein to determine whether the hotel reservation is cancelable, the at least one processor is configured to:

parse a record of the hotel reservation to determine whether the record includes one or more text strings or keywords associated with a cancellation policy; and

interpret the one or more text strings or keywords to determine the cancellation policy.

13. The system of claim 8, wherein to determine a list of recommended hotels that are within the travel policy, the at least one processor is configured to search a database of hotels to determine hotels that (i) are within a predetermined geographical distance of the hotel associated with the hotel reservation, and (ii) have availability during a time period associated with the hotel reservation.

14. The system of claim 13, wherein the at least one processor is further configured to:

present the list of recommended hotels to the employee;

receive a selection by the employee of a hotel among the list of recommended hotels; and

make a second hotel reservation at the selected hotel.

15. A non-transitory computer readable medium embodying a computer program, the computer program comprising computer readable program code for:

receiving an indication of a hotel reservation made by an employee of a company;

determining whether the hotel reservation complies with a travel policy of the company;

determining whether the hotel reservation meets an exception to the travel policy;

determining whether the hotel reservation is cancelable; and

upon a determination that the hotel reservation is cancelable, automatically canceling the hotel reservation or alerting the employee so the employee may cancel the hotel reservation, and determining a list of recommended hotels that are within the travel policy for presentation to the employee.

16. The non-transitory computer readable medium of claim 15, wherein receiving an indication of a hotel reservation comprises receiving, by an email server, an email sent to the employee'"'"'s work email address that includes hotel reservation information.

17. The non-transitory computer readable medium of claim 15, wherein determining whether the hotel reservation complies with a travel policy of the company comprises at least one of:

determining whether a record of the hotel reservation comprises a flag or text indicating that the reservation complies with the travel policy;

or

determining whether an email having the record of the hotel reservation was sent from an email address or email domain that is associated with the travel policy.

18. The non-transitory computer readable medium of claim 15, wherein determining whether the hotel reservation meets an exception to the travel policy comprises at least one of:

determining whether the hotel reservation is associated with non-business travel;

or

determining whether a reserved hotel rate in the hotel reservation is less than or equal to a hotel rate available within the travel policy.

19. The non-transitory computer readable medium of claim 15, wherein determining whether the hotel reservation is cancelable comprises:

parsing a record of the hotel reservation to determine whether the record includes one or more text strings or keywords associated with a cancellation policy; and

interpreting the one or more text strings or keywords to determine the cancellation policy.

20. The non-transitory computer readable medium of claim 15, wherein determining a list of recommended hotels that are within the travel policy comprises searching a database of hotels to determine hotels that (i) are within a predetermined geographical distance of the hotel associated with the hotel reservation, and (ii) have availability during a time period associated with the hotel reservation.