System and Method For Automatic Meeting Note Creation and Sharing Using a User's Context and Physical Proximity

• US 20170093935A1
• Filed: 09/30/2015
• Published: 03/30/2017
• Est. Priority Date: 09/30/2015
• Status: Active Grant

• Current Assignee: Google LLC (Alphabet Inc.)
• Original Assignee: Google Inc. (Alphabet Inc.)
• Inventors: Caston, Nicholas Trent, King, Jennifer Delphine, Meyer, Cayden Joel, Kim, Harold H. W., Yang, Xudong
• Granted Patent: US 10,320,861 B2
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G06F 3/04842 Selection of displayed objects or displayed text elements G06F3/0482 takes precedence
• CPC Class Codes: G06Q 10/101 Collaborative creation, e.g. joint development of products or services
• CPC Class Codes: G06Q 10/103 Workflow collaboration or project management
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 10/1095 Meeting or appointment
• CPC Class Codes: H04L 65/403 Arrangements for multi-party communication, e.g. for conferences data switching systems for conference H04L12/18; arrangements for connecting several subscribers to a common circuit, i.e. affording conference facilities H04M3/56; television conferencing systems H04N7/15

Abstract

Systems and methods are disclosed herein for generating and sharing a document with individuals determined to be participants in an interaction or meeting. A first device of a first user receives a selection to create a document for the interaction. The device searches for data associated with the interaction and determines the participants in the interaction based on the data and on proximity of other users or user devices. A document including information from the data associated with the interaction is created for the interaction. An access control list for the document is assigned which includes the participants determined to be in the interaction. The document is then shared with the participants according to the access control list.

Claims

1. A computer-implemented method for creation and sharing of a document with users involved in an interaction, the method comprising:

receiving, at a processor of a first user device of a first user, a selection of the first user to create a document for an interaction;

searching, using the processor of the first user device, for data associated with the interaction;

determining, using the processor of the first user device, based on the data associated with the interaction, participants in the interaction;

detecting, at the processor of the first user device of the first user, a second user device of a second user, the second user device located proximal to the first user device, and capable of communicating with the first user device;

determining, using the processor of the first user device, that the first user and the second user are participating in the interaction;

creating, using the processor of the first user device, the document for the interaction including information from the data associated with the interaction;

assigning, using the processor of the first user device, an access control list of the document to include the first user, the second user and the participants in the interaction determined by proximity and from the data associated with the interaction; and

sharing the document according to the access control list.

2. The method of claim 1, further comprising:

prompting the respective user device of each of the participants in the interaction to download the document from a server; and

displaying the document on the respective user device.

3. The method of claim 1, wherein the access control list includes access privilege options for each of the respective participants in the interaction.

4. The method of claim 1 wherein determining, using the processor of the first user device, based on the data associated with the interaction, participants in the interaction comprises identifying a calendar event for the interaction and attendees associated with the calendar appointment.

5. The method of claim 1, wherein determining that the first user and the second user are part of the interaction comprises comparing first calendar data of the first user and second calendar data of the second user to select a matching calendar event.

6. The method of claim 1, wherein determining that the first user and the second user are part of the interaction comprises:

comparing first calendar data of the first user and second calendar data of the second user; and

determining that there is not a matching calendar event in the first calendar data and the second calendar data.

7. The method of claim 5, wherein selecting the matching calendar event further comprises selecting the calendar event from a plurality of calendar events based on a percentage of users of the selected calendar event that are in the same location as the first user.

8. The method of claim 1, wherein sharing the document includes creating a link to the document and attaching it to the calendar event associated with the interaction.

9. The method of claim 1, wherein data associated with the interaction includes one or more of a meeting title, a meeting time, a time of document creation, a meeting location and a list of participants.

10. The method of claim 1, wherein determining participants in the interaction further comprises detecting other devices proximal to the first user wherein the users proximal to the first user are not included in data associated with the interaction.

11. The method of claim 1, wherein determining if other users are also participating in the interaction further comprises:

displaying on the first user device a representation of each user identified as participating in the interaction;

detecting on the first user device a selection of a subset of the representations of users identified as participating in the interaction by the first user; and

sending a message to each device associated with a user in the selected subset of users.

12. A system for creation and sharing of a document with users involved in an interaction, the system comprising a first user device of a first user, the first user device having a processor configured for:

detecting a selection of a first user to create a document for an interaction;

searching for data associated with the interaction;

determining from the data associated with the interaction, additional users also participating in the interaction;

receiving a message from a second user device, the message including information identifying a second user;

determining that the first user and the second user are participating in the interaction;

creating the document including information from the data associated with the interaction;

assigning an access control list of the document to include the first user, the second user and the participants in the interaction determined by proximity and from the data associated with the interaction; and

sharing the document with the one or more users participating in the interaction.

13. The system of claim 12, wherein the processor is further configured for:

prompting the respective user device of each of the participants in the interaction to download the document from a server; and

displaying the document on the respective user device.

14. The system of claim 13, wherein the access control list includes access privilege options for each of the respective participants in the interaction.

15. The system of claim 12, wherein determining that the first user and the second user are part of the interaction comprises comparing first calendar data of the first user and second calendar data of the second user to select a matching calendar event, and adding each user associated with the calendar event to a participant list for the interaction.

16. The system of claim 15, wherein selecting the matching calendar event further comprises selecting the calendar event from a plurality of calendar events based on a percentage of users of the selected calendar event that are in the same location as the first user.

17. The system of claim 12, wherein determining that the first user and the second user are participating in an interaction further comprises:

accessing a first electronic calendar of the first user on the first user device and a second electronic calendar of the second user on the second user device;

determining if there is a common calendar event occurring on the first electronic calendar and the second electronic calendar; and

determining if the first user and the second user are proximal to each other.

18. The system of claim 12, wherein sharing the document includes creating a link to the document and attaching it to the common calendar event associated with the interaction.

19. The system of claim 12, wherein the common calendar event associated with the interaction is searched for data associated with the event.

20. The method of claim 12, wherein determining additional users also participating in the interaction further comprises:

displaying on the first user device a representation of each user identified as participating in the interaction;

detecting on the first user device a selection of a subset of the representations of users identified as participating in the interaction by the first user; and

sending a message to each device associated with a user in the selected subset of users.