GENERATING DOCUMENT REVIEW WORKFLOWS

• US 20170205965A1
• Filed: 01/19/2016
• Published: 07/20/2017
• Est. Priority Date: 01/19/2016
• Status: Active Grant

• Current Assignee: Adobe Inc.
• Original Assignee: Adobe Systems Incorporated (Adobe Inc.)
• Inventors: Goel, Sourabh, Aggarwal, Shilpi
• Granted Patent: US 10,354,227 B2
• Time in Patent Office: Days
• CPC Class Codes: G06F 9/46 Multiprogramming arrangements
• CPC Class Codes: G06Q 10/103 Workflow collaboration or project management
• CPC Class Codes: G06Q 30/02 Marketing; Price estimation or determination; Fundraising

Abstract

The present disclosure is directed toward systems and methods for managing electronic documents. For example, systems and methods described herein provide an electronic document owner with an analysis of one or more potential recipient'"'"'s availability to review and sign the electronic document. Additionally, systems and methods described herein schedule the review and signing of an electronic document for a recipient such that the recipient does not miss the signing deadline for the electronic document.

Claims

1. In a digital medium environment that facilitates electronic signing of electronic documents, a method for scheduling review of an electronic document, comprising:

detecting an upload of an electronic document for a recipient to review and sign;

determining the complexity of the uploaded electronic document, wherein determining the complexity of the uploaded electronic document comprises analyzing the uploaded document'"'"'s readability, identifying one or more hyperlinks in the uploaded electronic document, and determining a number of clauses within the uploaded electronic document;

assigning a complexity score to the uploaded electronic document based on the analyzed complexity of the uploaded electronic document;

identifying an estimated review time for the uploaded electronic document based on the assigned complexity score; and

based on the estimated review time, providing a suggested review schedule of the uploaded electronic document.

2. The method as recited in claim 1, wherein analyzing the uploaded electronic document'"'"'s readability comprises calculating a readability score based on the total words in the uploaded electronic document, the total sentences in the uploaded electronic document, and the total syllables in the uploaded electronic document.

3. The method as recited in claim 2, further comprising calculating the complexity score, wherein the complexity score is based on a readability score for the uploaded electronic document, a number of hyperlinks associated with the uploaded electronic document, and a number of clauses associated with the uploaded electronic document.

4. The method as recited in claim 3, wherein identifying the estimated review time for the uploaded electronic document comprises:

assigning a category to the uploaded electronic document based on the calculated complexity score, and

identifying an average amount of time for review of all electronic documents assigned to the category.

5. The method as recited in claim 4, wherein providing a suggested review schedule of the electronic document comprises:

identifying one or more recipients of the uploaded electronic document;

accessing a schedule for each of the one or more recipients;

determining an amount of available time for each of the one or more recipients;

determining that the amount of available time for each of the one or more recipients is sufficient to review and sign the uploaded electronic document.

6. The method as recited in claim 5, wherein determining an amount of available time for each of the one or more recipients comprises:

identifying an amount of unscheduled time in the calendar of each of the one or more recipients;

identifying additional preferences associated with each of the one or more recipients;

for each of the one or more recipients, calculating the amount of available time in light of the amount of unscheduled time and the additional preferences.

7. The method as recited in claim 6, wherein determining that the amount of available time for each of the one or more recipients is sufficient to review and sign the uploaded electronic document comprises comparing the calculated amount of available time for each of the one or more recipients to the estimated review time for the uploaded electronic document.

8. In a digital medium environment that facilitates electronic signing of electronic documents, a method for scheduling review of an electronic document, comprising:

determining an estimated time to review and sign an electronic document, wherein the estimated time is based on a complexity of the electronic document;

determining an amount of available time corresponding to a recipient, wherein the amount of available time is within a time period starting at a current time and ending at a deadline associated with the electronic document;

based on a determination that the amount of available time is sufficient to review and sign the electronic document prior to the deadline associated with the electronic document, providing the electronic document to the recipient; and

based on a determination that the amount of available time is insufficient to review and sign the electronic document prior to the deadline associated with the electronic document, identifying at least one alternate recipient to review and sign the electronic document.

9. The method as recited in claim 8, wherein determining an estimated time to review and sign the electronic document comprises calculating a complexity score for the electronic document, wherein the complexity score is based on an analysis of the electronic document'"'"'s readability, one or more hyperlinks identified in the electronic document, and a number of clauses determined within the electronic document.

10. The method as recited in claim 9, wherein determining an amount of available time corresponding to the recipient comprises:

accessing a calendar of the recipient; and

identifying within the calendar unscheduled time during the time period.

11. The method as recited in claim 10, further comprising determining whether the amount of available time is sufficient to review and sign the electronic document, wherein determining whether the amount of available time is sufficient comprises comparing the estimated time to review and sign the electronic document to the amount of available time corresponding to the recipient.

12. The method as recited in claim 11, wherein providing the electronic document to the recipient comprises

scheduling the review and signature of the electronic document for the recipient.

13. The method as recited in claim 12, wherein scheduling the review and signature of the electronic document for the recipient comprises:

accessing a schedule of the recipient;

identifying available time within the schedule of the recipient, wherein the available time is equal to the estimated time to review and sign the electronic document; and

scheduling the review and signature of the electronic document in the available time.

14. The method as recited in claim 8, further comprising:

receiving a selection of one or more additional recipients;

determining an amount of available time corresponding to each of the one or more additional recipients; and

for each of the one or more additional recipients;

providing the electronic document to the additional recipient based on a determination that the amount of available time is sufficient to review and sign the electronic document prior to the deadline associated with the electronic document; and

notifying an owner of the electronic document that the additional recipient is likely unavailable to review and sign the electronic document based on a determination that the amount of available time is insufficient to review and sign the electronic document prior to the deadline associated with the electronic document.

15. The method as recited in claim 14, further comprising, in response to the determination that the amount of available time is insufficient to review and sign the electronic document, identifying an alternate additional recipient and notifying the owner of the electronic document of the alternate additional recipient.

16. The method as recited in claim 8, further comprising, after the recipient has been provided the electronic document,

determining that the recipient has not accessed the electronic document, and

determining that the amount of time remaining before the deadline associated with the electronic document is equal to or less than the estimated time to review and sign the electronic document.

17. The method as recited in claim 16, further comprising one or more of notifying the recipient that review of the electronic document needs to start soon to avoid missing the deadline, and notifying the owner of the electronic document that an alternate recipient should be considered.

18. A system comprising:

at least one processor; and

at least one non-transitory computer-readable storage medium storing instructions thereon that, when executed by the at least one processor, cause the system to;

determine an estimated time to review and sign an electronic document,

wherein the estimated time is based on a complexity of the electronic document;

determine an amount of available time corresponding to a recipient, wherein the amount of available time is within a time period starting at a current time and ending at a deadline associated with the electronic document;

based on a determination that the amount of available time is sufficient to review and sign the electronic document prior to the deadline associated with the electronic document, provide the electronic document to the recipient; and

based on a determination that the amount of available time is insufficient to review and sign the electronic document prior to the deadline associated with the electronic document, identify at least one alternate recipient to review and sign the electronic document.

19. The system as recited in claim 18, wherein determining an estimated time to review and sign the electronic document comprises calculating a complexity score for the electronic document, and wherein the complexity score is based on a readability score for the electronic document, a number of hyperlinks identified in the electronic document, and a number of clauses determined within the electronic document.

20. The system as recited in claim 19, further storing instructions thereon that, when executed by the at least one processor, cause the system to determine whether the amount of available time is sufficient to review and sign the electronic document, wherein determining whether the amount of available time is sufficient comprises comparing the estimated time to review and sign the electronic document to an amount of available time corresponding to the recipient.