AUTOMATIC ORGANIZATIONAL CHANGE PROCESSING IN A COGNITIVE NETWORKED COLLABORATION ENVIRONMENT

• US 20180189737A1
• Filed: 01/03/2017
• Published: 07/05/2018
• Est. Priority Date: 01/03/2017
• Status: Active Application

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Application Number:
  US15/396,998
• Publication Number:
  US 20180189737A1
• Time in Patent Office: Days
• CPC Class Codes: G06Q 10/103 Workflow collaboration or project management
• CPC Class Codes: G06Q 10/105 Human resources
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: G06Q 10/1095 Meeting or appointment
• CPC Class Codes: G06Q 50/01 Social networking

Abstract

Disclosed embodiments provide methods and systems for automatically reflecting organization changes in a cognitive collaboration environment. Upon transfer from a first group to a second group, a human resources system notifies a cognitive organizational system. The cognitive organizational system analyzes assets belonging to the user in his/her old group, and analyzes assets belonging to colleagues in the new group. Assets from the old group that are not commonly used in the new group are flagged, and an electronic communication is provided to the user, identifying the assets that are recommended for withdrawal by the user. The user is then given an option to withdraw from one or more of the assets.

Claims

1. A computer-implemented method for automatically reflecting changes in an organizational system, comprising:

obtaining a personnel change notification for a user, from a human resources system, wherein the personnel change notification indicates transition from a first group to a second group;

obtaining a list of business assets currently belonging to the user;

identifying one or more assets within the list that are to be flagged for possible withdrawal by the user, based on the user transitioning to the second group;

communicating an indication of the one or more assets to the user; and

providing an option for the user to withdrawal from the one or more assets.

2. The method of claim 1, wherein the one or more assets includes electronic calendar meeting invites.

3. The method of claim 1, wherein the one or more assets includes an email distribution list.

4. The method of claim 1, wherein the one or more assets includes a social media subscription.

5. The method of claim 1, wherein identifying one or more assets comprises:

identifying a first geographic location for the first group;

identifying a second geographic location for the second group;

identifying, from the list of business assets, assets that are specific to the first geographic location; and

including the assets that are specific to the first geographic location in the one or more assets within the list that are to be flagged for possible withdrawal by the user.

6. The method of claim 1, wherein identifying one or more assets comprises:

identifying a first average asset list for the first group;

identifying a second average asset list for the second group;

identifying, from the first average asset list, assets that are absent from the second average asset list, and;

including the assets that are absent from the second average asset list in the one or more assets within the list that are to be flagged for possible withdrawal by the user.

7. The method of claim 6, further comprising:

identifying, from the second average asset list, assets that are absent from the first average asset list, and;

including the assets that are absent from the first average asset list in the one or more assets within the list that are to be flagged for possible joining by the user;

communicating an indication of the one or more assets flagged for possible joining, to the user; and

providing an option for the user to join to the one or more assets flagged for possible joining.

8. The method of claim 1, wherein providing an option for the user to withdraw from the one or more assets comprises providing an option for the user to withdraw, with a single action, from all of the one or more assets within the list that are to be flagged for possible withdrawal by the user.

9. The method of claim 1, wherein providing an option for the user to withdraw from the one or more assets comprises providing an option for the user to withdraw from a subset of the one or more assets within the list that are flagged for possible withdrawal by the user.

10. The method of claim 9, wherein, in response to the user withdrawing from the subset of the one or more assets within the list that are flagged for possible withdraw, a notification is sent to an administrator for each asset of the one or more assets that are flagged for possible withdrawal, but for which the user did not withdraw.

11. An electronic device for automatically reflecting changes in an organizational system, comprising:

a processor;

a memory coupled to the processor, the memory containing instructions, that when executed by the processor, perform the steps of;

obtaining a personnel change notification for a user, from a human resources system, wherein the personnel change notification indicates transition from a first group to a second group;

obtaining a list of business assets belonging to the user while the user was in the first group;

identifying one or more assets within the list that are to be flagged for possible withdrawal by the user; and

communicating an indication of the one or more assets to the user.

12. The device of claim 11, wherein the memory further contains instructions, that when executed by the processor, perform the steps of:

identifying a first geographic location for the first group;

identifying a second geographic location for the second group;

identifying, from the list of business assets, assets that are specific to the first geographic location; and

including the assets that are specific to the first geographic location in the one or more assets within the list that are to be flagged for possible withdrawal by the user.

13. The device of claim 11, wherein the memory further contains instructions, that when executed by the processor, perform the steps of:

identifying a first average asset list for the first group;

identifying a second average asset list for the second group;

identifying, from the first average asset list, assets that are absent from the second average asset list, and;

including the assets that are absent from the second average asset list in the one or more assets within the list that are to be flagged for possible withdraw by the user.

14. The device of claim 13, wherein the memory further contains instructions, that when executed by the processor, perform the steps of:

identifying, from the second average asset list, assets that the user does not belong to, and;

including the assets that the user does not belong to in the one or more assets within the list that are to be flagged for possible joining by the user; and

communicating an indication of the one or more assets flagged for possible joining, to the user.

15. The device of claim 11, wherein the one or more assets includes electronic calendar meeting invites.

16. The device of claim 11, wherein the one or more assets includes an email distribution list.

17. The device of claim 11, wherein the one or more assets includes a social media subscription.

18. A computer program product for automatically reflecting changes in an organizational system, on an electronic device, comprising a computer readable storage medium having program instructions embodied therewith, the program instructions executable by a processor to cause the electronic device to:

obtain a personnel change notification for a user, from a human resources system, wherein the personnel change notification indicates transition from a first group to a second group;

obtain a list of business assets belonging to the user while the user was in the first group;

identify one or more assets within the list that are to be flagged for possible withdrawal by the user; and

communicate an indication of the one or more assets to the user.

19. The computer program product of claim 18, further comprising program instructions executable by the processor to cause the electronic device to perform the steps of:

identifying a first geographic location for the first group;

identifying a second geographic location for the second group;

identifying, from the list of business assets, assets that are specific to the first geographic location; and

including the assets that are specific to the first geographic location in the one or more assets within the list that are to be flagged for possible withdrawal by the user.

20. The computer program product of claim 18, further comprising program instructions executable by the processor to cause the electronic device to perform the steps of:

identifying a first average asset list for the first group;

identifying a second average asset list for the second group;

identifying, from the first average asset list, assets that are absent from the second average asset list, and;

including the assets that are absent from the second average asset list in the one or more assets within the list that are to be flagged for possible withdrawal by the user.