Document rearrangement system

• US 4,601,003 A
• Filed: 11/22/1983
• Issued: 07/15/1986
• Est. Priority Date: 11/24/1982
• Status: Expired due to Term

• Current Assignee: Tokyo Shibaura Denki Kabushiki Kaisha (Toshiba Corporation)
• Original Assignee: Tokyo Shibaura Denki Kabushiki Kaisha (Toshiba Corporation)
• Inventors: Izawa, Koji, Yoneyama, Tsuneo
• Primary Examiner(s): NOT, DEFINED
• Application Number:
  US06/554,247
• Time in Patent Office: 966 Days
• Field of Search: 364/188, 364/200, 364/518, 364/900, 360/71, 360/72, 360/73, 360/74.4, 340/706, 340/707, 340/716, 340/718, 340/724, 340/723, 340/734, 340/790
• US Class Current: 715/775
• CPC Class Codes: G06F 16/40 of multimedia data, e.g. slideshows comprising image and additional audio data retrieval of still image data G06F16/50; retrieval of audio data G06F16/60; retrieval of video data G06F16/70
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06F 3/0489 using dedicated keyboard keys or combinations thereof

Abstract

A document rearranging system is disclosed which includes an optical disk device storing a totality of electrical image information representing paper documents, a first CRT for displaying new document image information to be filed, and a second CRT for selectively displaying a first image presenting a perspective pictorial illustration of an actual work place in which various types of document filing office equipment including a desk with drawers and a filing cabinet are arranged and a second image representing desired one set of filing holders among a plurality of sets of filing holders in the office equipments. A CPU section is provided to: cause the second CRT to display the first image; change a display screen so as to display the second image which enlarges and illustrates the set of filing holders contained in one office equipment selected by the operator who refers to a conceptual work place image displayed on the second CRT; produce code data specifying a holder image component selected by the operator; and correlate the document information with the electrical code data to store the document information in the optical disk device.

Claims

1. A computer-processed apparatus for storing electrical document image information representing paper documents in accordance with a changeable rearranging/indexing system and for performing the filing of the document information, said apparatus comprising:

(a) a memory device for storing a totality of document information;

(b) first display means for displaying the content of document image information;

(c) second display means for visually displaying a hierarchical structure of document filing system, which represents hierarchical relationship among filing positions of document information, by using picture image patterns including pictorial illustrations of office supplied and furniture for filing paper documents, said picture image patterns representing pictorial filing items arranged in a hierarchical sequence and providing an operator a model image of an actual work plate; and

(d) control means, connected to said memory device and said first and second display means, for controlling said first display means to display the content of input document information to be newly filed and for controlling said second display means to sequentially display picture image patterns in such a manner that said second display means displays a first picture image pattern representing parent pictorial items in the hierarchical filing structure to thereby allow the operator to select a desired filing place in which the input document information is stored and changes its display screen to display a second picture image pattern, which enlarges and illustrates child/sibling pictorial items included in one of the parent items which is selected by the operator, and repeating its display operation until one of the most-specific descendant pictorial items is designated by the operator, whereby the operator is free from manually creating data for identifying the input document information from the other document information which have been filled in said apparatus so that the operator can be allowed to file the input document information in the same manner as he files actual paper documents using actual office supplies.

2. The apparatus according to claim 1, wherein, when a filing place of the input document information is finally determined by the operator upon referring to a conceptual work place image pattern displayed on said second display means, said control means produces electrical code data specifying the final filing position represented by the finally selected most specific descendant pictorial item, automatically correlates the input document information with the electrical code data, and stores the input document information at a corresponding memory address in said memory device.

3. The apparatus according to claim 2, wherein, when subsequent selection of image components representing first and second filing items included in the most-specific descendant pictorial items is detected while the operator observes a picture image pattern displayed on said second display means, said control means decides that a filing position of document information is desired by the operator to be changed from the first item to the second item, causes said first display means to display desired document image information considered for the operator to be originally stored in the first item, and automatically changes code data associated with the document information to another code data specifying the second item, thereby making the operator feel as if he is actually changing a filing position of desired document for document rearrangement in a local work place displayed on said second display means.

4. The apparatus according to claim 3, which further comprises:

sensitive screen means, mounted to said second display means so as to cover a display screen of said second display means, for detecting that the operator directly touches an area of a desired image pattern component representing one of the pictorial filing items included in the picture image patterns and for generating an electrical coordinate signal corresponding to a selected image pattern component.

5. The apparatus according to claim 4, wherein said control means produces the code data associated with document information in accordance with the electrical coordinate signal.

6. The apparatus according to claim 3, which further comprises:

magnetic memory means, connected to said control means and said second display means, for storing coordinate data to be updated so as to specify display positions of image pattern components representing pictorial filing items on said second display means, the image pattern components being adapted to represent the various types of office equipments, including a desk with drawers and a filing cabinet which are represented by the first picture image pattern, and filing holders contained in each office equipment.

7. The apparatus according to claim 4, wherein said control means controls said second display means such that the holder image pattern components are aligned in accordance with the coordinate data assigned thereto when the filing holders contained in one office equipment is displayed on said second display means, whereby display positions of the holder image pattern components are freely changed, just as if the operator was actually changing filing positions in actual filing holders in the actual work place.

8. The apparatus according to claim 2, wherein, when a desired piece of document information is detected to be retrieved from among document information stored in said apparatus, said control means controls said second display means to sequentially display picture image patterns, which represents pictorial filing items arranged in a hierarchical sequence, in such a manner that said second display means displays the first picture image pattern representing parent pictorial items in the hierarchical structure of the document filing system to thereby allow the operator to designate a filing place for a desired piece of document image information and changes its display screen to display the second picture image pattern, which enlarges and illustrates child/sibling pictorial items included in the parent item designated by the operator, whereby, when the operator designates one of the most specific descendant pictorial items, said control means accesses said memory device to read out document information stored at memory address corresponding to the designated most specific descendant pictorial item.

9. The apparatus according to claim 8, further comprising:

page buffer memory means connected to said memory device and said first display means, for sequentially receiving the readout document information from said memory device under the control of said control means and for temporarily storing said readout document information, said page buffer memory means supplying one readout document information finally selected by the operator to said first display means, which visually displays the content of said one readout document information.

10. The apparatus according to claim 9, said page buffer memory means comprises two page buffer memories.

11. A document rearranging system comprising:

(a) a plurality of work station units each assigned to an operator, each work station comprising

scanner means for optically scanning a paper document to produce corresponding electrical document image information,

first display means for displaying the document image information,

second display means for visually displaying a hierarchic structure of document filing system, which represents hierarchical relationship among filing positions of document information, by using picture image patterns including pictorial illustrations of various types of office supplies and furniture for filing paper documents, said picture image patterns representing pictorial filing items arranged in hierarchical sequence and providing an operator a model image of a local work location of an actual work place, and

first control means connected to said first and second display means, for controlling said second display means to sequentially display picture image patterns in such a manner that said second display means displays first picture image pattern, which represents a perspective pictorial illustration of an actual work place in which office supplies including at least one filing cabinet are arranged and presents parent pictorial items in the hierarchic filing structure, and changes its display screen to display a second picture image pattern representing and illustrating filing holders which are contained in one of the office supplies into which the paper document is to be filed and correspond to child/sibling pictorial items included in one of the parent items selected by the operator, and for producing electrical code data specifying a holder image pattern component which is finally selected by the operator as a filing place of the paper document upon referring to a conceptual work place image pattern displayed on said second display means; and

(b) a host control unit, connected to said work station units, for controlling said work station units, said host control unit comprising

optical disk memory means for storing a totality of document information entered at said plurality of work station units, and

second control means for correlating the document information with the code data and for supplying the document information to said optical disk memory means, said second control means being arranged to read out the document information from said optical disk memory means in accordance with the code data and to allow said first display means to display the document information when the operator selects the filing holder displayed on said second display means included in any one of said plurality of work station units.

12. The system according to claim 11, which further comprises:

data transferring means for performing data transfer between said plurality of station units and said host control unit.

13. The system according to claim 12, wherein said second control means supplies to any one of said plurality of work station units desired document information which is read out from said optical disk memory means in accordance with a need of the operator at said any one of said plurality of work station units, and allows the operator to freely determine a filing location of the desired document information at said one work station unit, independently of other work station units of said plurality of work station units, by properly selecting one of the office equipments contained is a conceptual work space displayed at said second display means thereby performing document rearrangement.

14. The system according to claim 13, wherein said second control means supplies identical document information to at least two work station units of said plurality of work station units when said second control means detects that said at least two work station units require the identical document information, whereby the identical document information stored in said optical disk memory means is assigned with different filing location code data in accordance with different index systems given to operators at said at least two station units.

15. The system according to claim 14, wherein each of said plurality of work station units further comprises:

a plurality of page memory means connected to said first display means, for temporarily storing document information to be displayed on said first display means, thereby increasing a screen switching speed of document image information corresponding to one paper document displayed on said first display means.

16. A method for storing electrical document image information representing paper documents in accordance with a changeable rearranging/indexing system and for filing the document information, said method comprising the steps of:

(a) optically scanning a paper document to be newly filed to produce corresponding electrical document image information;

(b) displaying the document information on a first display device in response to the electrical document image signal;

(c) visually displaying a hierarchical structure of document filing system, which represents hierarchical relationship among filing positions of document information, on a second display device using picture image patterns, which include pictorial illustrations of office supplies for filing paper documents and which represent pictorial filing items arranged in a hierarchical sequence to provide an operator a model image of an actual work place, in such a manner that said second display device displays a first picture image pattern representing parent pictorial items in the hierarchic filing structure to thereby allow the operator to select a desired filing place in which the input document information is to be stored and changes its display screen to display a second picture image pattern, which enlarges and illustrates child/sibling pictorial items included in one of the parent items which is selected by the operator, and repeating its display operation until one of the most specific descendant pictorial items is desginated by the operator;

(d) producing, when a filing place of the input document information is finally determined by the operator upon referring to a conceptual work place image pattern displayed on said second display device, electrical code data specifying the final filing position represented by the finally selected, most specific descendant pictorial item; and

(e) automatically correlating the input document information with the electrical code data to supply the input document information to a memory device so as to store the input document information at a corresponding memory address in said memory device, whereby the operator is free from manually creating data for identifying the input document information from the other document information which have been filed in said apparatus so that the operator can be allowed to file the input document information in the same manner as he files actual paper documents using actual office supplies.

17. The method according to claim 16, wherein further comprising the steps of:

accessing said memory device when the code data is regenerated by causing the operator to select the final filing position on said second display device to read out the input document information which is then displayed on the first display device, whereby the operator feels as if he is manually rearranging the input document information in the actual location and hence performing actual document filing.

18. The method according to claim 16, further comprising the steps of:

detecting that the operator sequentially specifies first and second document filing positions on a display screen while referring to the first picture image pattern displayed on said second display device;

displaying on said first display device document information desired for the operator, which is conceptually stored in said first document filing position; and

changing code data correlated with the desired document information to another code data specifying the second filing position, whereby the operator feels as if he has performed a filing job for changing the filing position of the document in accordance with an updated indexing system.