System for centralized processing of accounting and payment functions

• US 4,713,761 A
• Filed: 07/18/1985
• Issued: 12/15/1987
• Est. Priority Date: 07/18/1985
• Status: Expired due to Term

• Current Assignee: Pitney Bowes Incorporated Walter H Wheeler Jr Drive Stamford CT A Corporation
• Original Assignee: Pitney Bowes Incorporated (Böwe Systec AG)
• Inventors: Flesser, Brian D., Sharpe, Murem S., Bryson, Eugene, Manduley, Flavio, Riordan, Eben M. II
• Primary Examiner(s): Smith, Jerry
• Assistant Examiner(s): HAYES, GAIL O
• Application Number:
  US06/756,420
• Time in Patent Office: 880 Days
• Field of Search: 364/400, 364/401-403, 364/406-408, 364/, 235/379, 235/385, 235/375, 235/381, 340/825.35, 340/825.26, 340/825.27
• US Class Current: 705/30
• CPC Class Codes: G06Q 20/102 Bill distribution or payments
• CPC Class Codes: G06Q 30/04 Billing or invoicing
• CPC Class Codes: G06Q 40/12 Accounting
• CPC Class Codes: G07B 17/00435 Details specific to central, non-customer apparatus, e.g. servers at post office or vendor
• CPC Class Codes: G07B 2017/00161 from a central, non-user location, e.g. for updating rates or software, or for refilling funds
• CPC Class Codes: G07B 2017/00379 Calculation of different sending options for a mail piece
• CPC Class Codes: G07B 2017/00427 Special accounting procedures, e.g. storing special information
• CPC Class Codes: G07F 7/00 Mechanisms actuated by objects other than coins to free or to actuate vending, hiring, coin or paper currency dispensing or refunding apparatus

Abstract

A system for determining and accounting for the costs of transactions. The system is particularly suited for determining and accounting the costs of shipping goods. The system includes an input device which is located at the shipper'"'"'s (or other buyer'"'"'s) premises and a central data processing facility. The input device receives information defining a shipment sufficiently so that the cost of that shipment may be determined in accordance with the rates of a carrier (or other seller), and uploads the information to the central data processing facility. Preferably, the input device includes rate information and software for determining shipment costs locally. The central data processing facility maintains accounts for a shippers and carriers, appropriately debits and credits costs for each shipment and periodically issues statements of their accounts to all shippers and carriers. In a preferred embodiment, shippers may maintain a payment account with a trustee bank and the system may from time to time issue instruction to the trustee bank to make appropriate payments to each carrier. In another embodiment, carriers may from time to time enter new rate information into the system.

Claims

1. A system for accounting for Transaction costs comprising:

(a) input means for inputting Item Information and for producing Transaction Information in accordance with said Item Information, said input means being located at the premises of a buyer;

(b) data processing means responsive to said Transaction Information for;

(b1) maintaining accounts for said buyer and a group of sellers consisting of at least one seller;

(b2) determining Transaction costs and identifying a seller from said group in accordance with said Transaction Information;

(b3) debiting said account of said buyer for the amount of said Transaction costs and crediting said account of said identified seller with said amount;

(b4) generating statements of their account for said buyer and said group of sellers; and

,

(b5) after debiting said buyer'"'"'s account said data processing system determining if additional funds are needed to cover said Transaction costs and, if so, generating an output to said buyer advising said buyer of the need for additional funds; and

,

(c) communications means for transmitting said Transaction Information from said input means to said data processing means.

2. A system as described in claim 1 wherein said data processing means further comprises a data base system means for maintaining a data base and is further responsive to said Transaction Information for:

(a) storing Item information and Transaction costs in a first file in said data base, said file being associated with said buyer and said identified seller; and

,

(b) debiting and crediting said accounts in accordance with said Transaction costs stored in said first file, said accounts being stored in account files in said data base.

3. A system for accounting for Transaction costs, comprising:

(a) input means for inputting Item Information and for producing Transaction Information in accordance with said Item Information, said input means being located at the premises of a buyer;

(b) data processing means responsive to said Transaction Information for;

(b1) maintaining accounts for said buyer and a group of sellers consisting of at least one seller;

(b2) determining Transaction costs and identifying a seller from said group in accordance with said Transaction Information;

(b3) debiting said account of said buyer for the amount of said Transaction costs and crediting said account of said identified seller with said amount;

(b4) generating statements of their account for said buyer and said group of sellers; and

,

(b5) storing Rates; and

wherein said Transaction Information is received in the form of Unrated Transaction Information, said data processing means Rating said Transaction Information to determine said Transaction costs; and

,

(c) communications, means for transmitting said Transaction Information from said input means to said data processing means.

4. A system for accounting for Transaction costs, comprising:

(a) input means for inputting item Information and for producing Transactions Information in accordance with said Item Information, said input means being located at the premises of a buyer;

(b) data processing means responsive to said Transaction Information for;

(b1) maintaining accounts for said buyer and a group of sellers consisting of at least one seller;

(b2) determining Transaction costs and identifying a seller from said group in accordance with said Transaction Information;

(b3) debiting said account of said buyer for the amount of said Transaction costs and crediting said account of said identified seller with said amount;

(b4) generating statements of their account for said buyer and said group of sellers; and

,

(c) communications means for transmitting said Transaction Information from said input means to said data processing means.

(d) second communications means for transmitting credit information defining an amount to be credited to said buyer against future transactions between said buyer and said identified seller from said identified seller to said data processing means; and

(e) said data processing means being further responsive to said credit information to store said credit information in said first file;

(f) wherein said data processing means further comprises a data base system means for maintaining a data base and is further responsive to said Transaction Information for;

(f1) storing Item Information and Transaction costs in a first file in said data base, and file being associated with said buyer and said identified seller; and

,

(f2) debiting and crediting said accounts in accordance with said Transaction costs stored in said first file, said accounts being stored in account files in said data base.

5. A system as described in claim 4 wherein said data processing means offsets said amount identified by said credit information stored in said first file against said Transaction costs.

6. A system as described in claim 4 wherein said amount to be credited is equal to a Discount determined from the Rates of said identified seller.

7. A system as described in claim 6 wherein said amount to be paid is equal to a Discount determined from the Rates of said identified seller.

8. A system for accounting for Transaction costs, comprising:

(a) input means for inputting Item Information and for producing Transaction Information in accordance with said Item information, said input means being located at the premises of a buyer;

(b) data processing means responsive to said Transaction Information for;

(b1) maintaining accounts for said buyer and a group of sellers consisting of at least one seller;

(b2) determining Transaction costs and identifying a seller from said group in accordance with said Transaction Information;

(b3) debiting said account of said buyer for the amount of said Transaction costs and crediting said account of said identified seller with said amount;

(b4) generating statements of their account for said buyer and said group of sellers; and

,

(c) communications means for transmitting said Transaction Information from said input means to said data processing means;

(d) wherein said buyer maintains a funds account with a custodian, and said system further comprises third communication means for communicating between said custodian and said data processing means and said data processing means periodically instructs said custodian to debit said buyer'"'"'s funds account for the total amount due from said buyer to said group of seller and to issue appropriate payments to each of said sellers; and

(e) wherein further, after debiting said buyer'"'"'s account said data processing system determines if additional funds are needed in said funds account to cover said Transaction costs and, if so, generates an output to said buyer advising said buyer of the need to deposit additional funds with said custodian.

9. A system for accounting for shipment costs, comprising:

(a) input means for inputting Piece Information and for producing Shipment Information in accordance with said Piece Information, said input means being located at the premises of a shipper;

(b) data processing means responsive to said Shipment Information for;

(b1) maintaining accounts for said buyer and a group of carriers, consisting of at least one carrier;

(b2) determining Shipment Costs and identifying a carrier from said group in accordance with said Shipment Information;

(b3) debiting said account of said shipper for the amount of said Shipment costs and crediting said account of said identified carrier with said amount; and

,

(b4) generating statements of their account for said shipper and said group of carriers; and

,

(b5) after debiting said shipper'"'"'s account said data processing system determining if additional funds are needed to cover said Shipment costs and, if so, generating an output to said shipper advising said shipper of the need for additional funds.

10. A system as described in claim 9 wherein said data processing means further comprises a data base system means for maintaining a data base and is further responsive to said Shipment Information for:

(a) storing Piece Information and Shipment costs in a first file in said data base, said file being associated with said shipper and said identified carrier; and

,

(b) debiting and crediting said accounts in accordance with said Shipment costs stored in said first file, said accounts being stored in account files in said data base.

11. A system for accounting for shipment costs, comprising:

(a) input means for inputting Piece Information and for producing Shipment Information in accordance with said Piece Information, said input means being located at the premises of a shipper;

(b) data processing means responsive to said Shipment Information for;

(b1) maintaining accounts for said buyer and a group of carriers, consisting of at least one carrier;

(b2) determining Shipment Costs and identifying a carrier from said group in accordance with said Shipment Information;

(b3) debiting said account of said shipper for the amount of said Shipment costs and crediting said account of said identified carrier with said amount; and

,

(b4) generating statements of their account for said shipper and said group of carriers; and

,

(b5) storing Rates and said Shipment Information is received in the form of Unrated Transaction Information, said data processing means Rating said Shipment Information to determine said shipping costs; and

,

(c) communications means for transmitting said Shipment Information from said input means to said data processing means.

12. A system for accounting for shipment costs, comprising:

(a) input means for inputting Piece Information and for producing Shipment Information in accordance with said Piece Information, said input means being located at the premises of a shipper;

(b) data processing means responsive to said Shipment Information for;

(b1) maintaining accounts for said buyer and a group of carriers, consisting of at least one carrier;

(b2) determining Shipment Costs and identifying a carrier from said group in accordance with said Shipment Information;

(b3) debiting said account of said shipper for the amount of said Shipment costs and crediting said account of said identified carrier with said amount; and

,

(b4) generating statements of their account for said shipper and said group of carriers; and

,

(c) communications means for transmitting said Shipment Information from said input means to said data processing means.

(d) second communication means for transmitting information defining an amount to be credited to said shipper against future transactions between said shipper and said identified carrier from said identified carrier to said data processing means; and

,

(e) said data processing means being further responsive to said credit information to store said credit information in said first file;

(f) wherein said data processing means further comprises a data base system means for maintaining a data base and is further responsive to said Shipment Information for;

(f1) storing Piece Information and Shipment costs in a first file in said data base, said file being associated with said shipper and said identified carrier; and

,

(f2) debiting and crediting said accounts in accordance with said Shipment costs stored in said first file, said accounts being stored in account files in said data base.

13. A system as described in claim 12 wherein said data processing means offsets said amount identified by said credit information stored in said first file against said Shipment costs.

14. A system as described in claim 12 wherein said amount to be credited is equal to a Discount determined from the Rates of said identified carrier.

15. A system as described in claim 12 wherein said amount to be paid is equal to a Discount determined from the Rates of said identified carrier.

16. A system for accounting for shipment costs, comprising:

(a) input means for inputting Piece Information and for producing Shipment Information in accordance with said Piece Information, said input means being located at the premises of a shipper;

(b) data processing means responsive to said Shipment Information for;

(b1) maintaining accounts for said buyer and a group of carriers, consisting of at least one carrier;

(b2) determining Shipment Costs and identifying a carrier from said group in accordance with said Shipment Information;

(b3) debiting said account of said shipper for the amount of said Shipment costs and crediting said account of said identified carrier with said amount; and

,

(b4) generating statements of their account for said shipper and said group of carriers; and

,

(c) communications means for transmitting said Shipment Information from said input means to said data processing means.

(d) wherein said shipper maintains a funds account with a custodian, and said system further comprises third communication means for communicating between said custodian and said data processing means and said data processing means periodically instructs said custodian to debit said shipper'"'"'s funds account for the total amount due from said shipper to said group of carriers and to issue appropriate payments to each of said carriers; and

,

(e) wherein further after debiting said shipper'"'"'s account said data processing system determines if additional funds are needed in said funds account to cover said Shipment costs and, if so, generates an output to said shipper advising said shipper of the need to deposit additional funds with said custodian.