Document composition from parts inventory

• US 4,730,252 A
• Filed: 09/24/1985
• Issued: 03/08/1988
• Est. Priority Date: 09/24/1985
• Status: Expired due to Term

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Bradshaw, Kenneth A.
• Primary Examiner(s): Fleming, Michael R.
• Application Number:
  US06/779,535
• Time in Patent Office: 896 Days
• Field of Search: 364/403, 364/419, 364/200, 364/900, 364/300, 400/63, 400/68, 340/720, 340/721, 340/723, 340/724
• US Class Current: 1/1
• CPC Class Codes: G06F 40/174 Form filling; Merging
• CPC Class Codes: Y10S 707/99934 Query formulation, input preparation, or translation

Abstract

A document preparation program for use in connection with a word processing facility includes a succinct identification and listing of designated parts of a memorandum or document, each unique part having access to an associated file which contains the basic text and formatting controls for that particular part. The user of the program may readily assemble a document from the parts inventory displayed on a master screen by mere cursor reference or by keying the name of designated parts and have the newly created document displayed, or printed in most cases without reference to additional screens.

Claims

1. A program for use in a word processing system including an operator display and operator input means, said program being selectively operable to effect the process of:

displaying an inventory screen which includes a plurality of generic parts indicia corresponding to predetermined standard parts of a document, each of said standard parts having associated therewith a plurality of screen areas for including short identifiers for a plurality of specific files which may be associated with said standard parts;

receiving selectively generated operator input for assigning specified short identifiers to said plurality of screen areas;

selectively displaying file screens for prompting operator input to define a content of said specific files;

receiving operator input for defining the content of said specific files;

receiving operator input for designating selected specific files to be included in a document; and

assembling a document from said designated specific files.

2. The invention as set forth in claim 1 and further including the step of saving said specific files and displaying the corresponding short identifiers for said files in said inventory screen, whereby an operator may thereafter designate specific files to be included in a document by input reference to said short identifiers on said inventory screen without displaying said file screens.

3. The invention as set forth in claim 2 wherein said inventory screen includes visually perceptive means for identifying which of said specific files have been selected for a current document being composed.

4. The invention as set forth in claim 3 wherein said visually perceptive means comprises a selection column on said inventory screen in which appears the short identifier for the selected specific files for each of said standard parts.

5. The invention as set forth in claim 2 and further including the step of displaying the document created by the selection of said specific files.

6. The invention as set forth in claim 5 and further including the step of selectively effecting the printing of the document.

7. The invention as set forth in claim 2 and further including the step of selectively effecting the printing of the document.

8. The invention as set forth in claim 7 and further including the step of receiving operator input designating at least one particular printer at which the document is to be printed.

9. The invention as set forth in claim 7 wherein the program contains means for selectively receiving operator input identifying an electronically available file to be formatted and printed with the document.

10. The invention as set forth in claim 7 wherein the program contains means for receiving and effecting operator input designations of a selected font style in which the document is to be printed.

11. The invention as set forth in claim 7 and further including program means effective upon the actuation of the printing function to automatically create an entry in a document log file, said entry including a summary of the specified files contained in the document to be printed.

12. The invention as set forth in claim 11 and further including program means effective to display said document log file.

13. The invention as set forth in claim 2 wherein one of said standard parts is the current date.

14. The invention as set forth in claim 13 wherein the current date is automatically retrieved from a system clock and displayed in a document date field.

15. The invention as set forth in claim 14 and further including the step of receiving selectively generated operator input, effective to change the displayed date.

16. The invention as set forth in claim 2 wherein one of said standard parts is a document classification category.

17. The invention as set forth in claim 2 wherein one of said standard parts is an addressee identification.

18. The invention as set forth in claim 2 wherein one of said standard parts is an addressor identification.

19. The invention as set forth in claim 2 wherein one of said standard parts is a subject matter identification.

20. The invention as set forth in claim 2 wherein one of said standard parts is a reference identification.

21. The invention as set forth in claim 2 wherein one of said standard parts is an identification of persons receiving copies of the document.