Method and apparatus for categorizing and certifying mail

• US 5,005,124 A
• Filed: 08/23/1988
• Issued: 04/02/1991
• Est. Priority Date: 08/23/1988
• Status: Expired due to Term

• Current Assignee: Pitney Bowes Incorporated World Headquarters Stamford CT
• Original Assignee: Pitney Bowes Incorporated (Böwe Systec AG)
• Inventors: Sansone, Ronald P., Schumacher, Karl H., Connell, Richard A., Keating, Raymond
• Primary Examiner(s): Smith, Jerry
• Assistant Examiner(s): Huntley, David
• Application Number:
  US07/234,977
• Time in Patent Office: 952 Days
• Field of Search: 209/900, 209/584, 364/401, 364/406, 364/464.02, 364/464.03, 382/1
• US Class Current: 705/1.1
• CPC Class Codes: B07C 1/00 Measures preceding sorting according to destination
• CPC Class Codes: G07B 17/00435 Details specific to central, non-customer apparatus, e.g. servers at post office or vendor
• CPC Class Codes: G07B 17/00661 Sensing or measuring mailpieces weighing G01G19/00
• CPC Class Codes: G07B 2017/00443 Verification of mailpieces, e.g. by checking databases
• CPC Class Codes: G07B 2017/00685 Measuring the dimensions of mailpieces
• CPC Class Codes: G07B 2017/00701 Measuring the weight of mailpieces
• CPC Class Codes: G07B 2017/00717 Reading barcodes
• CPC Class Codes: G07B 2017/00725 Reading symbols, e.g. OCR
• CPC Class Codes: Y10S 209/90 Sorting flat-type mail

Abstract

An apparatus and method for categorizing and certifying a batch of mail uses a random statistical scheme. The mail will be categorized in terms of print quality, accuracy with the statement sheet accompanying the mail, deliverability, and the like so that the Post Office is relieved of having to manually inspect the mail and can arrange scheduling, equipment and manpower for the processing of such batch of mail. The mail will be certified with regard to the correctness of postage for mailing the batch.

Claims

1. Apparatus for processing mail having an address, comprising:

means for obtaining a sample of mail pieces from a batch of mail pieces,

means for scanning the sample mail pieces to produce data representative of at least one of the following parameters of each sample mail piece,

(a) readability of the address,

(b) deliverability of the mail piece,

(c) dimensions of the mail piece,

(d) presence on the mail piece of certain codes,

(e) correct postage,

congruence among mail piece printings, and means for storing said data.

2. Apparatus as claimed in claim 1, wherein further comprising means for producing data representative of plural items from paragraphs (a)-(f) of the sample mail pieces, means for categorizing the mail pieces based on the said data, and means for generating a report of the distribution of the mail pieces in categories based on said data and certifying the accuracy of the report.

3. Apparatus for certifying and categorizing a batch of mail, comprising;

means for obtaining a random statistical sample of mail pieces from a batch of mail pieces,

means for individually transporting said sample mail pieces,

means for identifying each of the sample mail pieces,

means for weighing each sample mail piece,

means for scanning the sample mall pieces to determine the address and readability of the address line of said mail pieces, and

means for storing data obtained from said weighing and scanning.

4. The apparatus of claim 3 including means for identifying the class of mail for said batch of mail pieces.

5. The apparatus of claim 4 including means for determining the size of the sample mail pieces and means for comparing the determined size with post office standards.

6. The apparatus of claim 5 including means for weighing each sample mail piece and means for comparing the weight of the mail piece to post office standards.

7. The apparatus of claim 6 including means for determining the readability of the address on each sample mail piece.

8. The apparatus of claim 7 including means for determining the postage for each sample mail piece.

9. Apparatus for certifying and categorizing a batch of mail, comprising:

means for obtaining a random statistical sample of mail pieces from a batch of mail pieces,

means for storing post office regulations with regard to acceptable mail sizes, weight and address readability,

means for individually transporting the sample mail pieces,

means for identifying each sample mail piece,

means for scanning the sample mail pieces to determine the size and readability of the address line on each sample mail piece,

means for comparing the obtained weight, size and readability of the sample mail pieces with the stored regulations, and

means for determining the number of sample mail pieces that do not conform with the stored regulations.

10. The apparatus of claim 9 including means for identifying the class of mail of said batch of mail.

11. The apparatus of claim 10 including means for determining the postage for the sample mail pieces.

12. The apparatus of claim 11 including means for printing a report that includes postage information for the batch of mail including size, weight and postage required for said batch of mail.

13. In a system for categorizing and certifying mail, the combination comprising:

means for obtaining a random statistical sample of mail pieces from a batch of mail,

means for conveying the sample mail pieces in series,

means for assigning an identification number to each sample mail piece,

means for measuring the dimensions of each sample mail piece and comparing them to acceptable dimensions in the postal regulations.

14. The apparatus of claim 13 including means for identifying the class of mail of said batch of mail.

15. The apparatus of claim 14 including means for identifying those sample mail pieces that do not conform in size, OCR physical characteristics and weight to the post office regulations for acceptability, whose zip code is not included within the zip plus 4 post office data base, and whose city and state do not match the zip code.

16. The apparatus of claim 15 including means for printing a report that includes postage information for the batch of mail based upon information obtained from said sample of mail pieces including size, weight, class and postage required for said batch of mail.

17. A process for increasing efficiency of a mail deliverer in the handling of batch mailings comprised of mail pieces addressed to different parties, comprising, before subjecting said batch to mail processing for delivery of the individual mail pieces to the addresses printed on each mail piece:

(a) sampling said batch to obtain a representative sample,

(b) assigning an identification code to each sample mail piece,

(c) determining physical parameters of each sample mail piece by subjecting same to at least one of the following steps;

(1) determining its weight,

(2) determining its size,

(3) determining its mail class,

(4) determining the amount of postage applied,

(5) determining address readability,

(6) determining address print contrast,

(7) determining address font type,

(8) determining mail piece reflectivity at the print address,

(9) reading the address,

(10) determining address deliverability,

(11) reading the address and comparing the city/state designation with the zip code,

(12) determining whether the zip code is present,

(13) determining whether a zip code+4 is present,

(14) determining whether a bar-coded address is present,

(15) determining whether a bar-coded address is present and comparing same with the human recognizable address,

(d) generating a report summarizing the results of step (c) extended to the batch,

(e) restoring the sample mail pieces to said batch, and

(f) delivering the mail batch together with a copy of said report to the mail deliverer.

18. A process as claimed in claim 17, wherein step (a) is carried out to provide a statistically valid sample packet of mail pieces of the batch.

19. A process as claimed in claim 18, wherein the batch is initially accompanied by a statement sheet summarizing the batch contents, and the report of step (d) includes:

i. a listing of discrepancies between the statement sheet contents and the results of carrying out step (c),

ii. a categorization of the batch mailing by at least one of the said parameters.

20. A process as claimed in claim 19, wherein steps (a) through (e) are carried out by an entity independent of the source of the batch and the mail deliverer, and the report of step (d) includes a certification of the statement sheet contents and any discrepancies, whereby the mail deliverer can eliminate its own pre-processing and checking procedures.

21. Method of certifying and categorizing a batch of mail, the steps comprising:

(a) obtaining a random sample of mail pieces from a batch of mail pieces,

(b) individually transporting said sample mail pieces,

(c) identifying each of the sample mail pieces,

(d) weighing each sample mail piece,

(e) scanning the sample mail pieces to determine the address and readability of the address line, of said mail pieces and (d) and storing the data obtained from steps (e).

22. The method of claim 21 including the steps of identifying the class of mail for said batch of mail pieces.

23. The method of claim 22 including the steps of determining the size of the sample mail pieces and comparing the determined size with post office mail size standards.

24. The method of claim 23 including the steps of weighing each mail piece and comparing the weight of the mail piece to post office mail weights standards.

25. The method of claim 24 including the step of determining the readability of the address on each sample mail piece.

26. The method of claim 25 including the step of determining the postage for each sample mail piece.

27. Method of certifying and categorizing a batch of mail, the steps comprising:

obtaining a random statistical sample of mail pieces from a batch of mail pieces,

storing post office regulations with regard to acceptable mail sizes, weight and address readability,

individually transporting the sample mail pieces,

identifying each sample mail piece,

weighing each sample mail piece,

scanning the mail pieces to determine the size and readability of the address line on each sample mail piece,

comparing the obtained weight, size and readability of the sample mail pieces with the stored regulations, and

determining the number of sample mail pieces that do not conform with the stored regulations.

28. The method of claim 27 including the step of identifying the class of mail of said batch of mail.

29. The method of claim 28 including the step of determining the postage for the sample mail pieces.

30. The method of claim 29 including the step of printing a report that includes postage information for the batch of mail including size, weight and postage required for said batch of mail.

31. Method of categorizing and certifying mail, the steps comprising:

obtaining a random statistical sample of mail pieces from a batch of mail,

conveying the sample mail pieces in series,

assigning an identification number to each sample mail piece,

measuring the dimensions of each sample mail piece and comparing them to acceptable dimensions in the postage regulations,

weighing and comparing the weight of each sample mail piece against a standard,

determining the OCR physical characteristics of each sample mail piece,

identifying and reading the last line of each sample mail piece address,

reading the zip code of each sample mail piece,

determining if the zip code is included in the national zip+4 data base, and

determining if the city and state printed on each sample mail piece matches the zip code printed thereon.

32. The method of claim 31 including the step of identifying the class of mail of said batch of mail.

33. The method of claim 32 including the steps of identifying those sample mail pieces that do not conform in size, OCR physical characteristics and weight to the post office regulations for acceptability, whose zip code is not included within the zip plus 4 post office data base, and whose city and state do not match the zip code.

34. The method of claim 33 including the step of printing a report that includes postage information for the batch of mail based upon information obtained from said sample of mail pieces including size, weight, class and postage required for said batch of mail.